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Staying connectedLive streamFor full participantsLive streaming lets you connect with larger audiences. Youcan invite up to 250 full participants—who can stop, start,and record the event.1. In your calendar, click Create then More options2. Add the event details and full-participant guests3. Select Add Google Meet video conferencing thenGoogle Meet4. Click the Down arrow and select Add live stream5. Click Save6. During the meeting, click More then Startstreaming to begin eventOnly guests within your organization canview a live stream from your organization.Learn more at the Help Center.27

Staying connectedLive streamFor view-only participantsIf you’re setting up a companywide meeting and willhave more than 250 guests, you can add up to100,000 guests as view only.They’ll be able to view the event live, but they can’tstop, pause, or record it.1.2.3.4.In your calendar, single-click the live streamevent you created for Full participantsAt the top, click More actions then Createview-only eventAdd guests or roomsClick Save then click SendOnly guests within your organization canview a live stream from your organization.Learn more at the Help Center.28

Staying connectedLow-light modeMeet now uses AI to automatically adjust your video tomake yourself more visible to other participantswhen your lighting is bad.Currently only available in the GoogleMeet app, but will be extended to webexperience in the future.29

Staying connectedNoise cancellationTo help limit interruptions (for you) anddistraction (for others), Meet now intelligentlyfilters out background noises, like dog barksor keyboard typing.Currently only available in the webexperience, but will be extended to theGoogle Meet app in the future.30

Sharing easilySafely store, access, and shareyour files with Google Drive.What’s aheadTips 32–34Set up a shared drive 35Install Drive File Stream 36Upload content 37–38Invite collaborators 39–4031

Tip #1Reestablish yourprocessAs you and your team adjust to working remotely,take time to evaluate your collaboration process.What worked in the office might not work outside it,and figuring that out sooner rather than later willensure a smoother transition.If you haven’t already, consider:A file sharing solution that letsyou create, track, share, andcollaborate on files in oneplace more easily.Scheduling time to make sureeveryone knows how to useany new solutions you adoptproperly, and follows the sameprocedures when using them.32

Tip #2Whenever you’re working closely with someone in adifferent location, take a moment to:Share at theright timeAsk about their current workloadand upcoming time off.Workdays are filled with ebbs and flows. Knowingwhen you and your teammates are most productivewill help you plan your day. And it can be anunofficial strategy for when you share work, askquestions, or assign tasks.Find out if they have anyregular conflicts or timeswhen they’ll be unavailable.If a coworker has kids at home, for instance, learnwhat works best for their schedule and get in thehabit of sharing work when you know they’ll beback at their computer.Share info about your ownworkload, time off, and availability.33

Tip #3Go the extra mileon securityFor most people, working remotely means moreemails and trying out new tools, and that can openyou up to new security risks.Take some time to brush up on your cybersecurityknowledge. (A refresher never hurts!) And see ifyou’re using all the safety measures you have atyour disposal.Here are some things to consider:Turn on 2-Step Verification,if available, to help protectyour account.See if your file sharing solutionhas additional security featureswhen working with sensitiveinformation.Always check permissions tomake sure the right people havethe right level of access.34

Sharing easilySet up a shared driveTeams can easily store, search, and access files on shareddrives, which makes them great for when a group needsaccess to the same files or to store company widedocuments.Shared drives also offer extra security options to helpprotect sensitive files.1.2.3.4.5.6.Visit DriveOn the left, click Shared drivesAt top, clickNewEnter a name and click CreateAt the top, under the shared drive name,click Add membersEnter their names and click SendFiles in a shared drive belong to the team,not the individuals who created them. If ateam member leaves, the files they createdstay.Learn more at the Help Center.35

Sharing easilyInstall Drive File StreamIf you prefer to work with files directly on yourdesktop rather than in a browser, try Drive FileStream (a.k.a. Drive for Desktop) to access Drivefiles using your Mac or PC’s file structure.You’ll still be connected to the cloud, so any changeswill be saved automatically and everyone will haveaccess to the latest version.1.2.Download DriveFileStream.exe forWindows or DriveFileStream.dmg for MacFollow the on-screen instructionsLearn more at the Help Center.36

Sharing easilyUpload contentTo My DriveUploading content is easy, and you can do it using yourbrowser, mobile device, or desktop.Just remember, My Drive is like your hard drive. Noone can access files in your My Drive unless you givethem permission. So use it for files you want to ownand control as an individual.1.2.3.Go to My DriveDrag files or folders right into Drive to upload,or clickNew to manually select them fromyour hard driveClick OpenLearn more at the Help Center.37

Sharing easilyUpload contentTo shared drivesWith shared drives, your team will have immediateaccess to any files you upload—which saves you fromhaving to grant access to large project teams.You can change the level of access for individuals,selecting either Edit (default), Comment, or View.1.2.3.Create a shared drive or clickShareddrives and select the drive you want to add toClickNew to select the file or folder fromyour hard driveClick OpenIf you’re using the latest version of Chromeor Firefox, you can drag and drop youruploads.Learn more at the Help Center.38

Sharing easilyInvite collaboratorsTo My DriveIf you want to work with others on files in your My Drive, you’ll have togrant each person access. While it is an extra step (compared withusing a shared drive), it gives the file owner more control over access.1.2.3.4.5.In My Drive, right-click the file or folder and selectShareOR if you’re in the file, clickShare near the top rightUnder People, enter the names or emails you want to addClick theEdit dropdown to choose the level of accessAdd a note to the email notification if you want, or uncheckthe Notify people box to skip the notificationClick Send or OK if you skipped the notificationWhen inviting someone, remember to givethem the right level of access.Learn more at the Help Center.39

Sharing easilyInvite collaboratorsTo shared drivesFiles you put in a shared drive are automatically shared with drivemembers, and they can share those files unless you restrict theiraccess. This is helpful when uploading multiplefiles to which the same group of people needs access.You can share files in a shared drive with new people at any time.1.2.3.4.5.Go to the shared drive, right-click the file, and selectShare, OR if in a file, clickShare near the top-rightAdd the names or emails you want to share withClickEdit to choose the level of accessIf you want, add a message to the email notification,or check the Skip sending notification box to notsend a notificationClick Send if sending a notification or Add if skipping thenotificationLearn more at the Help Center.40

Creating togetherCollaborate in real time from anywhere usingDocs, Sheets, Slides, Forms, and Sites.What’s aheadTips 42–44Suggest edits 54Create a new file 45Use Microsoft Officefiles 55–59Use comments 46–51Manage notifications 52Share files withGoogle Sites 60Access version history 5341

Tip #1Work like you’re inthe same roomModern collaboration solutions let you and yourteam work together from anywhere. They make iteasier to have specific and targeted conversations,provide a complete record of when and how a filechanges, streamline workloads, and connectwith coworkers.Collaborating in real time savesyou from:Emailing back and forthwith thoughts or edits.Searching for (or forgetting)attachments.Version control issues andmanually merging files.Losing unsaved changes.42

Tip #2Collaborate onnon-work workWhatever you do in your spare time, there’s agood chance you work with someone who’s intothe same thing.Shared files are a great way to extendconversations you’ve had during video meetings,in emails, or using chat. And they can help youexchange information, set goals, or share opinionson an ongoing basis (on things other than work).Here are some things to consider:Into baking? Share yourfavorite recipes.Perfecting your fitness routine?List your go-to moves.Into home improvement? Trackyour progress or share tips.43

Tip #3Create areward systemWhen you’re working remotely, rewarding yourselffor a job well done is a great way to motivateyourself and break up your day.We recommend:Writing down goals or tasks,and what your reward will befor completing them.Being honest; only claim yourreward once your goal is met.A short walk, a special snack, or a little TV break canbe the encouragement you need to sit down andfocus on the task at hand.44

Creating togetherCreate a new fileYou can start collaborating in seconds with Docs,Sheets, Slides, Forms, and Sites. Which you choosejust depends on what you’re doing. Tracking lots ofdata? Try Sheets. Need to build a killer presentation?Go with Slides.1.2.3.In Drive, clickNew, then select the filetype and either Blank document or Froma templateIn the top-left corner of the new file, clickUntitled document to enter a file nameBegin workingUsing templates helps save time whencreating new files. Docs, Sheets, Slides,and Forms all include many options.Learn more at the Help Center.Blank45

Creating togetherAdd a commentCommenting lets you have a real-time dialogue in yourfiles, with all the necessary context.1.2.3.4.Open the file and select the content you wantto comment onClickAdd comment in the menuEnter your comment in the boxClick CommentLearn more at the Help Center.46

Creating togetherReply to a commentComments aren’t a one-way conversation. They’re achance for you to share your opinion, suggest analternative, or even just show you’re in agreement.Whatever you want to say, it’s easy to say it.1.2.3.Can we try a version using red?Click the comment you want to reply toClick Reply and type your messageClick Reply to saveLearn more at the Help Center.47

Creating togetherResolve a commentOnce the conversation is over, don’t forget to resolveopen comments so everyone knows they’re closed.1.2.3.Click on the comment you want to resolveIf responding before resolving, click Replyand type your messageThen in the top corner of the comment box,click ResolveCan we try a version using red?Done!Learn more at the Help Center.48

Creating togetherAssign an action itemAssigning action items is a good way to divide andconquer tasks (and keep track of who’s doing what), or tomake clear who needs to weigh in when there are manypeople working in a file together.1.2.3.4.When writing a comment, enter an at symbol (@)followed by the person’s email addressCheck the Assign to box that appears onceyou’ve added the person’s email to your commentFinish your messageClick AssignLearn more at the Help Center.49

Creating togetherView comment historyResolving a comment doesn’t erase it forever. Youcan go to a file’s comment history to see all open andresolved comments in one place. It’s like a little recordof how a file evolved. (Because you never know whenyou may need to refresh your memory.)1.2.Near the top right, clickOpencomment historyScroll to review the comment history andreply, resolve, or re-open commentsLearn more at the Help Center.50

Creating togetherRe-open a commentIf you want to continue a conversation or revisit anidea that’s been resolved, you can re-open closedcomments in the comment history.1.2.3.Near the top right, clickOpencomment historyScroll to review the comment historyFind the comment you want to re-open andselect Re-open then Re-open OR add yourreply then click Reply and the comment willre-open automaticallyThe re-opened comment will now appear again in themargin to the right.Click Link to this comment for a link youcan copy and share so others can jumpright to the comment you’re talking about.Learn more at the Help Center.51

Creating togetherManage notificationsNotifications help you stay on top of what’s going onwith your files. You can get notified when someoneshares a new file or folder with you, you’re mentionedin a comment, or someone requests access to a fileyou own.1.2.3.4.In My Drive, clickSettings thenselect SettingsClick Notifications on the leftCheck or uncheck the box next to the settingyou want to changeClick DoneLearn more at the Help Center.52

Creating togetherAccess version historyVersion history keeps all your drafts in the same file,so you can easily find cut content that needs to comeback, or track when and why something changed.1.2.3.In the menu, click File, then select Versionhistory, then See version historyClick a timestamp to see a previous version;below the timestamp you’ll see:a.Who edited the fileb.A color next to each name, and theedits they made outlined in that colorYou can then revert to an earlier version byclicking Restore this version OR return to thethe current version by clickingLearn about avoiding version conflicts.53

Creating togetherSuggest editsSometimes proposing edits—without actually makingthe changes—is necessary. Like when reviewing legaldocuments where changes need to be approved, orwhen clients require a more formal process.Suggesting edits is an easy-to-follow way of lettingcontributors review, approve, or reject changes.1.2.Near the top-right corner of a Doc, clickEditing and chooseSuggestingBegin typing your edit; your suggestion willappear in a new color, and the text you’rechanging will be crossed out but notactually deleted54

Creating togetherAdd Microsoft Officefiles to DriveIf you use Microsoft Office files, no problem—justupload them to Drive and start working together, withthe benefits of modern collaboration. No converting,resaving, or downloading necessary.1.2.3.4.Open DriveClick New, then File uploadChoose the Office file you want to uploadSelect Open55

Creating togetherWork onMicrosoftOffice files in DriveYou can open and work on Microsoft Office files in Drive,make edits, and then save those changes to the originalfile without creating a new file or reuploading.1.2.3.4.In Drive, double-click the Office file toopen a previewAt the top, click Open in Docs, Sheets, or Slides;if you don’t see this, clickOpen with thenDocs, Sheets, or SlidesYou can now edit, share, view version history, andcollaborate in real time with othersClose the window when you’re done, and youredits will be saved to the original Office fileIf you view but don’t edit an Office file inGoogle Docs, Sheets, or Slides, theoriginal Office file will not change.56

Creating togetherConvert Microsoft Officefiles to Google filesIf you don’t need Microsoft Office versions of filesgoing forward or want to simplify collaboration byusing Docs, Sheets, and Slides, you can convert yourOffice files to Google files.1.2.3.In Drive, double-click the Officefile to open a previewAt the top, click Open in Docs, Sheets, orSlides; if you don’t see this, click Open withthen Docs, Sheets, or SlidesClick File then Save as Google Docs, Sheets,or SlidesYou can always switch back by downloadinga Google file as an Office file.57

Creating togetherComment on MicrosoftOffice files in GoogleDrive previewSimilar to Google files, you can use comments to haveconversations and share thoughts (with the rightcontext) in Microsoft Office files. Using Google Drivepreview makes it easy and avoids any extra steps, likeresending or reuploading.1.2.3.4.5.Open Drive and double-click an Office fileSelect the text, cell, or section you want tocomment onClickAdd commentEnter your comment (to address it to aspecific person, enter @ and their email inthe comment text)Click Comment58

Creating togetherTrack editing in a MicrosoftOffice file in DriveIf using Drive File Stream, you can still work with othersin real time. You just might have to take turns editing orrefresh your file before you start.1.2.3.In Drive File Stream, open a shared Office file;the real-time status appears at the bottom rightYou will see:a.Safe to edit (no one else is editing)b.Wait to edit (someone else is editing);check Notify me when it’s safe to editto find out when you can startc.New version created (someone createda new version); to get it, click Get latestYou can now edit, share, view version history,collaborate in real time with others, and more; allchanges will be saved to the original Office fileLearn more at the Help Center.59

Creating togetherShare files with Google SitesEmbedding files in a website with Google Sites is an easyway to share information with large audiences. Especiallyif you’re sharing sets of documents that need contextand to be organized in a specific way.1.2.3.On the Sites homepage, clickCreate ORfrom Drive, clickNew then More thenGoogle SitesOnce in Sites, you'll need to:a.Name your siteb.Select a layout and design optionsc.Set up site navigationClick Publish in the top right when ready toshareIf you anticipate high traffic to your site, publish your filefirst, then embed the published URL into Google Sites.See detailed steps and learn more about Sites.60

Now you can access everything youneed to work remotely, for free.61

Choose the option that works best for youTeams and organizations can easily and securelywork together. Secure video meetings with Google Meet include up to250 participants, and the ability to record meetings andsave them in Google DriveEasy access to all your content with Google DriveModern collaboration with Google Docs, Sheets,Slides, Forms, and SitesSign up for G Suite EssentialsIndividuals can stay in touch with everyone fromcl

Create a meeting Using Microsoft Outlook You can create a meeting from your Microsoft Outlook calendar or email—which is helpful when you want to check someone’s availability or have already agreed on a time via email. 1. In your calendar, highlight where you want the meeting