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Update NoticeHandbook PO-701, Fleet ManagementMarch 1991Handbook PO-701, Fleet Management, was last printed in March 1991. To inform you of changes sincethat time, we periodically update this online edition of the Handbook. We use vertical bars (i.e., revisionbars) in the margin to indicate text changed since March 1991.This online version of Handbook PO-701 has been updated with Postal Bulletin articles through 10-23-08,as follows:The chapter,subchapter, part,appendix,or section titled.was.in PostalBulletinissuenumber with an issuedate of.Chapter 2, Vehicle Operations and Utilization221.2Requesting Vehicles/Servicesrevised to reflect currentinformation.221337-22-04242.1Authorized Passengersrevised to reflect the policy forauthorizing non–Postal Servicepersons to ride as passengersin Postal Service–owned,–rented, or –leased vehicles.2214010-28-04243.4Accident Report Kitsrevised to delete entries for PSForm 4585 and PS Form 45862224410-23-08245.27Parking and Securing Vehiclerevised to reflect the policy forwhenever a driver dismountsfrom a vehicle.218623-03-94245.28Protection of Mail in Vehiclesrevised to reflect updates tovehicle door policies.220339-21-00245.3Accident Proceduresrevised to delete entries for PSForm 4585 and PS Form 45862224410-23-08245.46Automated Vehicle TimeRecording Systemsadded to note the policy of21814using automated vehicle timerecording systems instead of PSForm 4570, Vehicle TimeRecord.4-30-92261Generalrevised to reflect updates to thegeneral policies and proceduresfor reporting motor vehicleaccident investigations.221201-22-04262Recording Accidentsrevised to reflect updates to thepolicies and procedures forreporting vehicle accidentdamage.221201-22-04

The chapter,subchapter, part,appendix,or section 263in PostalBulletinwith an issueissuenumber date of.titled.was.Claims for Damage to PostalService Propertyrevised to reflect updatesregarding claims for privateparty damage to Postal Servicevehicles.221201-22-04revised in its entirety to reflectupdates to the policies andprocedures for making andprocessing warranty claims anddefect reports.2214412-23-04Chapter 6, Warranty Claims and Defect Reports6Warranty Claims and DefectReportsChapter 7, Disposal of Surplus Vehicles, Parts, and Equipment7Disposal of Surplus PostalService–Owned Vehiclesrevised in its entirety to reflectupdates to the policies andprocedures for disposing ofsurplus Postal Service-ownedvehicles.221067-10-037Disposal of Surplus PostalService–Owned Vehiclesrenamed and revised in itsentirety to reflect updates to thepolicies and procedures fordisposing surplus vehciles,parts, and equipment.221513-31-05added to reflect policies andprocedures for reportinglost/stolen PostalService–owned vehicles.221067-10-032224410-23-08Chapter 8, Lost/Stolen Vehicles8Lost/Stolen VehiclesAppendix C, Forms Glossary and Record Retention ScheduleAppendix CForms Glossary and RecordRetention Schedulerevised to delete entries for PSForm 4585 and PS Form 4586.Note:In the course of updating the online version of this handbook, we deleted Appendix E, “Exhibits,” because we listedthe exhibits in the Contents.

Fleet ManagementHandbook PO-701March 1991A. Material TransmittedThis replaces Handbook PO-701, Fleet Management, dated January 4, 1988.B. ExplanationThis handbook defines management’s responsibility for fleet management and prescribesprocedures to attain maximum efficiency. It has been revised to update Chapters 1, 4, 5, and 7.Chapters 2, 3, and 6 remain unchanged except for minor corrections. They will be updated in afuture revision.C. Initial DistributionA copy of this handbook should be given to or ordered for persons in the following positions atoffices with postal-owned, leased, or rural carrier vehicles:PostmasterManager, Bulk Mail FacilityAccountant, Postal FacilityManager, Personnel ServicesOperations ManagerManager, Delivery and Retail ProgramsManager, Delivery and CollectionFleet ManagerSuperintendent, Vehicle OperationsManager, Stations and BranchesSuperintendent, Vehicle MaintenanceSupervisor, Vehicle MaintenanceChief of SuppliesVehicle Operations AnalystSupervisor, Vehicle DispatchingVehicle Operations Maintenance Assistant (VOMA)Delivery Services Program, W.F. Bolger Management AcademyOther fleet personnel at postmaster’s discretionD. RequisitionsOrder any necessary additional copies from your materiel distribution center on Form 7380, MDCSupply Requisition.

E.Issuances RescindedThis issue of Handbook PO-701 rescinds the January 4, 1988, issue and all previous issues ofHandbook M-52.F.Comments and Questions1. Content.Address any comments or questions regarding the content of this handbook to:OFFICE OF FLEET MANAGEMENTUSPS HEADQUARTERS RM 6670475 L ENFANT PLAZA SWWASHINGTON DC 20260-72402. Clarity.Send any suggestions regarding the language or organization of this handbook to:DOCUMENT CONTROL DIVISIONUSPS HEADQUARTERS RM 2800475 L ENFANT PLAZA SWWASHINGTON DC 20260-1571G. Effective DateThis material is effective immediately.Arthur PorwickAssistant Postmaster GeneralOperations Systems and Performance Department

ContentsContents1 Introduction and Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11121314Purpose and Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1111Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1112Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1121Headquarters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1122Region . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1123Field Division . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1124Management Sectional Center (MSC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2125Vehicle Post Offices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2Fleet Management Organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2131Vehicle Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2132Vehicle Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2Fleet Management Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3141Model Vehicle Services Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3141.1Objective . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3141.2Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3141.3Model Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3141.31General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3141.32Fleet Management Advisory Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3141.33Model I Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4141.34Model II Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4141.35Request for Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4141.36Request for Recertification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4141.4Model Vehicle Services Training, Testing and Evaluations . . . . . . . . . . . . . . . . . . . . . .4141.5Transportation Subsystem Audit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4141.51Definition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4141.52Completion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4Model Vehicle Operations Maintenance Assistant Program . . . . . . . . . . . . . . . . . . . . .5Fleet Stratification Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5141.6142142.1Definition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5142.2Objective . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5142.3Long Life Vehicle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52 Vehicle Operations and Utilization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .211Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .211Objective . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Handbook PO-701, March 1991Updated With Postal Bulletin Revisions Through October 23, 2008999iii