WIXLIB

1111 East Broad StreetColumbus, OH 43205www.columbus.govMaster Plan Relation: This project supports the mission of the Recreation and Parks byenhancing the quality of life of our citizens.5. COAAA 2021 Building Management & Maintenance (1277-2021)Project History/Background: This ordinance is to authorize the Director of Recreation and Parksto enter into the first year of a four-year contract with HER, LLC for property management andmaintenance services for the Central Ohio Area Agency on Aging.The Central Ohio Area Agency on Aging (COAAA) has offices at 3776 South High Street,Columbus. There is an existing contract in place for Building Management & Maintenance forthe 3776 South High property, however, that contract will expire on June 30, 2021.Requests for proposals were received on April 30, 2021 with the intention of entering into afour year contract for Building Management & Maintenance for the 3776 S. High St. property.A committee reviewed/scored the proposals and HER, LLC was the lowest qualifying bidder.Two components of the overall contract amount were actually bid - an annual AdministrativeFee ( 16,000) and the cost of Maintenance Personnel (salaries, fringes, insurance, tools,supplies, work van, etc.) per hour ( 52.00). The remainder of the overall contract amount wasdeveloped by COAAA to cover the projected annual costs of janitorial services, trash removal,snow removal, landscaping, general repairs and maintenance, supplies, and emergency repairs.This contract ordinance will cover the first year of a four-year contract (7/1/21 – 6/30/22).Principal Parties:HER, LLCScott Hrabcak, EVP Commercial Real Estate77 Nationwide BoulevardColumbus, Ohio 43215(614) 545-1432Vendor Compliance No. CC002552 Exp 04/30/2022Area(s) Affected: 3776 S. High St. propertyFiscal Impact: 370,000.00 is required and budgeted from the Recreation and Parks Grant Fundto meet the financial obligation for the first year of this contract.6

1111 East Broad StreetColumbus, OH 43205www.columbus.govEmergency Justification: Emergency action is requested so that building maintenance serviceswill continue without interruption.Benefits to the Public: For COAAA operations, the City of Columbus originally purchased theproperties at 174 and 182 E. Long St. in 2003. Since that time the COAAA has hired an agent forBuilding Management & Maintenance. This contract provides for guaranteed daily coverage,emergency coverage for off hours, and weekend coverage if needed. Only contractors withproven expertise in all aspects of building management are considered for this contract. Thiscontract requires all HER staff and any subcontractors to be paid at least 15.00/hr. whenperforming work for COAAA. This contract allows COAAA staff to focus their efforts on thevarious programs that are provided for seniors in Columbus, Franklin County, and thesurrounding counties that COAAA serves.6. TANF Grant Appropriation 2021 (1513-2021)Project History/Background: This ordinance is to authorize the Director of Recreation and Parksto accept a grant and enter into an agreement for Temporary Assistance to Needy Families(TANF) services with the Franklin County Department of Job and Family Services.This grant will provide tuition and cover administrative costs for the 2021 Recreation and ParksSummer Camps through the Recreation and Parks Grant Fund. The 54,967.13 grant willprovide approximately 100 children with eight weeks of summer camp each.Principal Parties:Joy Bivens, Director1721 Northland Park Ave.Columbus, OH. 43229Federal ID# 31 6400067Area(s) Affected: Citywide (99)Fiscal Impact: This ordinance authorizes an acceptance of the 54,967.13 grant award and theappropriation of those funds from the Franklin County Department of Job and Family Servicesto the Recreation and Parks Grant Fund 2283.Emergency Justification: Emergency action is requested to comply with the terms of the grantand so that funds are available for the 2021 camp season.Number of residents served: Approximately 100 children with eight weeks of summer camp7

1111 East Broad StreetColumbus, OH 43205www.columbus.goveach.Administration Agenda Items7. Appropriation for 2020 Carry Over (1358-2021)Project History/Background: This ordinance provides for the appropriation of operating fundswithin fund 2285 to cover additional staffing, supply and service needs in the Recreation andParks Dept. This appropriation is requested due to the need to make purchases immediately sothat they are available for the summer season and to ensure that a positive appropriation ismaintained in the Recreation and Parks operating fund 2285 despite these purchases.Principal Parties: No vendor or individual business relationship will be established by thislegislationFiscal Impact: The fiscal impact of this ordinance will be to increase the Recreation and ParksOperating Fund, 2285, 934,000.00.Emergency Justification: Emergency legislation is required in order to have funding available forthe provision of additional programming and services during the Recreation and Parks summerseason.8. Rhodes Park Lease 2021 (1461-2021)Project History/Background: This ordinance is to authorize the Director of Recreation and Parksto enter into a lease agreement with the State of Ohio, through its Department ofAdministrative Services, Office of Real Estate and Planning, for the continued operation andmanagement of Rhodes Park. Rhodes Park is located at 1900 West Broad Street and consists ofapproximately 51.10 acres. This lease will replace an expiring agreement and is for a term offive years with the option to renew for two additional five year terms. This agreement canremain in effect until 2036 if all options are extended. This agreement will allow ColumbusRecreation and Parks to continue offering the park to our residents as a public City Park.Principal Parties:State of Ohio Department of Administrative Services4200 Surface Road Columbus, OH 43228614-387-60498

1111 East Broad StreetColumbus, OH 43205www.columbus.govArea(s) Affected: Rhodes ParkFiscal Impact: NoneEmergency Justification: Emergency is requested as the current lease is expiring in June andthere is an urgent need to continue operations under a valid agreement.Benefits to the Public: Rhodes Park is an extremely active park that is utilized by residents forpassive recreation, sports programming, and therapeutic recreation.Community Input/Issues: Rhodes Park is a popular destination for members of the nearbycommunity buy also all residents of Columbus that utilize the park for programmingopportunities.Master Plan Relation: Increase access to park space, alternative to acquiring land for regionalparks.9. Barack Community Center Kitchen Renovation- Construction (1471-2021)Project History/Background: This ordinance is to authorize the Director of Recreation and Parksto enter into contract with ProCon Professional Construction Services, Inc. for the BarackCommunity Center Kitchen Renovation Project.Barack Community Center was built in 1964 in the South Side of Columbus. The center isapproximately 26,000sf of space, one of the 8 largest Community Centers in Columbus.Additionally, the facility is identified as needing significant repairs in the 2014 Master Plan withan overall grade of D in the Facility Assessment that compares it to other existing CommunityCenters in Columbus.The existing kitchen equipment and finishes are not commercial grade, yet there are eventshosted at the site that would benefit to having use of commercial grade stove, oven, hood,refrigerator, and sinks. The work includes removing badly damaged and very near the end oftheir expected life cycle, existing cabinetry, counter, storage and equipment, and upgrading tocommercial grade cabinets, tables, counter tops, ventilation, fire protection, plumbing andelectrical connections.We anticipate construction to be completed by the funding deadline requirements for CDBG.Funding has been identified through the Community Development Block Grant (CDBG) fundsProposals were originally advertised through Vendor Services, in accordance with City Code9

1111 East Broad StreetColumbus, OH 43205www.columbus.govSection 329, and On April 14, 2021 and received by the Recreation and Parks Department onApril 27, 2021, and then re-bid due on May 5th and received by the Recreation and ParksDepartment on May 12, 2021. Proposals were received from the following firms:CompanyProCon Professional ConstructionElfordStatusMAJMAJAmount* 167,806.00 219,092.00After reviewing the bids that were submitted, it was determine that ProCon ProfessionalConstruction Services, Inc. was the lowest and most responsive bidder.ProCon Professional Construction Services, Inc. and all proposed subcontractors have met coderequirements with respect to prequalification, pursuant to relevant sections of Columbus CityCode Chapter 329.Principal Parties:ProCon Professional Construction Services, Inc.2530 Kingston Pike, Circleville, OH 43113Kyle G. Wade, (740) 474.5455, kylewade@proconpcs.com31-170102603/16/2022Area(s) Affected: Lincoln Park – South Side (63)Fiscal Impact: This ordinance will require the expenditure of 187,506.00 from the CDBG Fund.Base Bid:Alternate 1:Alternate 2:Permitting & InspectionsContingency:Total: 162,817.00 1,980.00 additional sanitary drain work 3,009.00 new ceiling lighting 900.00 16,800.00 185,506.00 (A/E’s Estimate: 194,080.00)DPS (Prevailing Wage)Total: 2,000.00 2,000.00Emergency Justification: An emergency is being requested because the renovations to BarackCommunity Center must be complete by November 1, 2021 to be compliant with the10

1111 East Broad StreetColumbus, OH 43205www.columbus.govconstraints on the CDBG funding.Benefits to the Public: It includes removing badly damaged and very near the end of theirexpected life cycle existing finishes and equipment, and upgrading to commercial gradecounters, tables, sinks, ventilation, fire protection, plumbing and electrical connections, makingit safer for everyone using the space.Master Plan Relation: Barack Community Center was built in 1964 in the South Side ofColumbus. It is approximately 26,000sf of space and one of the 8 large Community Centers inColumbus. It is identified as one needing significant repairs in the 2014 Master Plan with anoverall grade of D for the Facility Assessment comparing existing Community Centers inColumbus. D indicated below average assessment, and that the facilities/amenities are in poorcondition and clearly show ongoing maintenance problems that will ultimately result insuspended use. Being able to use Community Development Block Grant funds will enable theCity to address some of the deferred maintenance of this facility.10. Hilltop Camp Chase Trail Connection—Valleyview/Eureka Ave. (1472-2021)Project History/Background: This ordinance authorizes the Director of Recreation and Parks toenter into a construction reimbursement agreement with the Franklin County Engineers Officeto construct improvements to Eureka Avenue and Valleyview Avenue in the Hilltop communityfor connectivity from the Camp Chase Trail to the Scioto Trail.In 2018 the Department finished the Camp Chase Trail, a 3.3 mile regional trail, from SullivantAvenue to Eureka Avenue. Between the end of the Camp Chase Trail at Eureka Avenue and theScioto Trail is a 0.3 mile section of Franklin County streets where users must share the roadwaywith vehicle traffic, as well as cross an active railroad line. This project will greatly enhance thiscondition by paving new 4’ bike lanes along the berms of Eureka and Valleyview Avenues. Asecond major upgrade with the project is a new traffic-separated trail crossing of the CampChase Railroad tracks at Eureka Avenue. The current track crossing is narrow, unsigned, and inpoor pavement condition. The Franklin County Engineers have prepared the full constructiondocuments; are providing the majority of the funds for the new pavement; have negotiated arailroad agreement with Camp Chase Railroad; will bid and administer the project; and provideconstruction inspection.The Camp Chase Trail is the major greenway for the Hilltop community, and is also a section ofthe national Ohio to Erie Trail, a 326 mile pathway from Cincinnati to Columbus through toCleveland.11

1111 East Broad StreetColumbus, OH 43205www.columbus.govPrincipal Parties:Franklin County Engineers Office970 Dublin Road, Columbus, OH 43215Barbara Cox, P.E. (614) 525-3030Area(s) Affected: Greater Hilltop—Community 53Fiscal Impact: The city’s cost share for this project will be 250,000.Emergency Justification: An emergency is being requested as the County will be bidding theproject for construction in July of 2021, and the Department’s cost share is needed for thecontract. Construction is set to begin in September of 2021.Benefits to the Public: The project will provide substantial safety and visibility improvements; afunctional trail crossing of an active rail line; and better access for thousands of users of theCamp Chase and Scioto Trails.Community Input/Issues: This unimproved trail section has been recently rated as the #1 TrailImprovement Priority of the Central Ohio Greenways network. The Department has beenworking on this collaboration with Franklin County for over 2 years, and has received manyrequests and concerns from path users about the existing conditions.Number of residents served: The Camp Chase Trail received over 180,000 uses in 2019.Master Plan Relation: Providing safe, easy access to trails and parks.12

1111 East Broad StreetColumbus, OH 43205www.columbus.gov13

1111 East Broad StreetColumbus, OH 43205www.columbus.gov11. Olentangy Trail—Final Gap--Northmoor to Clinton Como (1473-2021)Project History/Background: This ordinance is to authorize the Director of the Recreation andParks Department to modify an existing contract (Ord. 1319-2020) with AmericanStructurepoint to provide detailed engineering and design services associated with preparationof construction plans for the Olentangy Trail—Final Gap/Northmoor to Clinton Como.The Olentangy Trail is Central Ohio’s most heavily used greenway trail. Recent trail count datashows over 4 million trail miles per year are traveled on this path.In 2018, Recreation and Parks applied for and received grant funding from the Mid-OhioRegional Planning Commission to construct the final gap of the 14 mile Olentangy Trail, fromNorthmoor Park to Clinton Como Park. The central 0.6 mile segment of the trail betweenNorthmoor Park and Clinton Como Park was never completed, and users must leave the trailand use a 1 mile signed on-street route which travels on 5 different streets. The route is widelyrecognized as difficult to navigate, congested, narrow, and unsafe. The route includesconstricted sections where combined two-way car and trail traffic is on 11’-13’ wide pavement.This project will complete this final trail gap by constructing a crossing of the Olentangy River atNorthmoor Park and travel along the west bank of the river. At North Broadway the trail willuse an enhanced bike/ped crosswalk and signal to the new Ohio Health campus on NorthBroadway. The trail will then continue south and cross the river to Clinton Como Park, where itrejoins the existing trail.Ordinance 1319-2020 authorized the Stage 1 Preliminary Design contract. This phase includedan alignment study, environmental inventory reports, public and stakeholder engagement,feasibility and permitting analysis, interaction with private owners, and state and localregulations. At that time, this second piece of legislation was planned for a contractmodification to complete the Stage 2 Detailed Design phase of the project. The project isscheduled for construction in 2023.Request for Proposals were advertised through Vendor Services, in accordance with City CodeSection 329, on April 14, 2020, and received by the Recreation and Parks Department on May 6,2020. Proposals were received from the following companies:CompanyBurgess and Niple (Columbus)EL Robinson (Columbus)Carpenter/Marty (Columbus)JMT Company (Columbus)American Structurepoint AN/AN/AN/AN/A14

1111 East Broad StreetColumbus, OH 43205www.columbus.govms Consultants (Columbus)(MAJ)N/A*Note, design contracts are quality based selections and not based on price. Costs were notrequested nor where they part of this evaluation.In accordance with City Code, a selection team evaluated the proposals and recommendedAmerican Structurepoint be selected to perform the work. The firm was chosen based on theirreference projects, experience, qualifications, availability, timeline, and project approach. 95%of the work will be performed in their Columbus office.Principal Parties:American Structurepoint2550 Corporate Exchange Drive, Columbus, OH 43231Tom Hibbard (614) 901-2235 thibbard@structurepoint.com35-1127317July 16, 2021Area(s) Affected: The project resides in Clintonville (39) and Olentangy West (38) areas of theCity.Fiscal Impact: 892,774.00 is budgeted and available from the Recreation and Parks VotedBond FundBase Scope:Contingency/If authorized:Total: 856,697.00 36,077.00 892,774.00Emergency Justification: An emergency is being requested in that it is immediately necessary toenter into said modification as the MORPC grant funding schedule for this project requires thatthe consultant be into detailed design by July 31.2021, so that the project can be ready toconstruct in 2023.Benefits to the Public: Cycling, walking, running, and active trail uses provide highly recognizedyear-round benefits to urban lifestyles. Access to trails and to key destinations is one of the toprated active transportation priorities noted by Columbus residents. Over 30,000 residents, 100businesses, 6 parks, and 15 schools are within the trailshed of this project.Community Input/Issues: The department received letters of support from the community, theClintonville Area Commission, Ohio Health, private developers, and city-wide from trail users.15

1111 East Broad StreetColumbus, OH 43205www.columbus.govA public open house was held in early 2021, with over 230 attendees. The public involvementprovided 5 alternative alignments for the path. Over 450 comments were also received viawebsite, letters, emails, and voicemails.Number of residents served: Over 400,000 users per year travel through this section of trail.Over 30,000 residents are within the trail shed of this project.Master Plan Relation: This project will support the mission of the Recreation and Parks MasterPlan by improving access to trails and greenways corridors. It provide safe east/westconnections for nearby neighborhoods to the regional trail network.16

1111 East Broad StreetColumbus, OH 43205

Meals Director 937-578-2445 31-6402480 Congregate Meals Union 500 London Avenue Fax: 937-644-3976 Home Delivered Meals Union Marysville OH 43040 6 Pickaway County Commission on Aging Holly Cottrill, 740-474-8