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NCAPA Board of Directors Meeting AgendaEmbassy Suites, Kingston Plantation Resort12:30 p.m., Saturday, August 14, 2010Mission StatementThe North Carolina Academy of Physician Assistantspromotes and represents the Physician Assistant professionin North Carolina through education, quality servicesand advocacy of optimal health care."Call to orderIntroductionsMinutes from May 15, 2010Unfinished Business President Sallstrom charged Policy and Procedures with drafting a new policyfor Board consideration regarding vacancies occurring on the Board ofDirectorsPresident Sallstrom commissioned a task force to work with VisionPoint on adetailed Branding & Marketing Proposal for Board consideration at the AugustBoard meetingPresident Sallstrom charged the Professional Development Task Force withinvestigating the feasibility of Category I CME at the Board meetingsPresident Sallstrom charged Professional Development Task Force withinvestigating the feasibility of Category 1 CME in the Academy newsletterPresident-elect Sallstrom charged the Health Committee to work with theEndowment on a funding proposal outlining financial need.Officers’ Reports Secretary — Ms. Howard Treasurer — Mr. Hendrix President — Mr. Sallstrom Chief Delegate — Mr. Sallstrom HOD Vacancy Vice-president — Mr. Brown SMART Goals President-elect — Ms. Martinelli Past President— Mr. SheltonSEE WRITTEN REPORTSEE WRITTEN REPORTSEE WRITTEN REPORTSEE WRITTEN REPORTSEE WRITTEN REPORTBoard Committee Reports Finance Committee — Mr. VannSEE WRITTEN REPORTCentral Office Report Executive Director — Mr. BordenSEE WRITTEN REPORT
Student Society Reports Duke East Carolina Methodist Wake Forest WingatePA Program Directors Reports Duke East Carolina Methodist Wake Forest WingateSEE WRITTEN REPORTSEE WRITTEN REPORTSEE WRITTEN REPORTSEE WRITTEN REPORTStanding Committee Reports Conference Planning — Mr. Hendrix SEE WRITTEN REPORT Diversity — Ms. Robinson Elections — Ms. Pugh Government Affairs — Mr. M KatzSEE WRITTEN REPORT Health — Ms. CurtisSEE WRITTEN REPORT Internal Audit — Ms. ShockSEE WRITTEN REPORT Membership — Ms. DeTroyeSEE WRITTEN REPORT Nominating Committee — Mr. Vaassen Past Presidents Council – Ms. Tuttle Policies and Procedures — Mr. J. Katz SEE WRITTEN REPORT Regional Chapters — Ms. HowardSEE WRITTEN REPORT Student Affairs — Mr. CollinsSEE WRITTEN REPORTTask Force Reports Professional Development Task Force Branding and Marketing Task Force SEE WRITTEN REPORTOther Reports Endowment — Ms. PowellSEE WRITTEN REPORT NCMB — Ms. Robinson NCMB Review Panel— Mr. M. KatzSEE WRITTEN REPORT Council on Allied Health — Mr. Foster OEMS Advisory Council — Mr. Bednar SEE WRITTEN REPORTNew BusinessNCAPA 35th Anniversary 1976-2011AnnouncementsThe November Board of Directors meeting has been moved to Saturday,November 6.Adjournment
NCAPA Board of Directors Meeting MinutesEugene A. Stead Jr. Center12:30 p.m., Saturday, May 15, 2010Mission StatementThe North Carolina Academy of Physician Assistantspromotes and represents the Physician Assistant professionin North Carolina through education, quality servicesand advocacy of optimal health care."Attendance: Board of DirectorsJohn Sallstrom, PresidentKaty Martinelli, President electRay Brown, Vice PresidentKathy Howard, SecretaryBud Shelton, Immediate Past PresidentRobert Bednar, Director-at-largeGlen Combs, Director-at-largeAlisha DeTroye, Director-at-largeRoger Page, Director-at-largeRyan Vann, Director-at-largeLeslie Sexton, East Carolina Student RepCory Briggs, Methodist University Student RepMeredith Bruce, Wingate University Student RepJosh Newton, Wake Forest Student RepStaffMichael R. Borden, CAE Executive DirectorErin McClure, Director of Conference ServicesJamie Smith, Program Services CoordinatorCommittee/Task Force ChairpersonsBilly Collins, Student AffairsGail Curtis, Health CommitteeMarc Katz, Past President CouncilCarolyn Pugh, Elections CommitteePeggy Robinson, Diversity CommitteeLiaisons, Regional Chapter Representatives, PA Program Faculty and GuestsLeonilde Alves, Membership CommitteeChristina Beard, Methodist UniversityDetra Chambers, Duke UniversitySteve Collins, Health CommitteeCori Corcoran, Triangle Area PAsRon Foster, CAHNC LiaisonDan McKearney, Methodist UniversityBurt Moncrief, Unifour PA.UPRN CliniciansElmira Powell, Endowment TrusteeWade Marion, Endowment ChairAshley Thrasher, Wake Forest UniversityThe meeting was called to order at 12:30 p.m. by President John Sallstrom Introductions weremade by individuals in attendance
2009 Financial Review – David J. Piscorik, CPADirector of Audit Services, Stancil & CompanyGuest Presentation: Thomas P. Colletti, MPAS, PA-C, Director and AssociateProfessor, Physician Assistant Program, Campbell UniversityMinutes from February 27, 2010 A motion was approved to accept the minutes of the February 27, 2010meeting. Motion was approved electronically.Officers’ Reports Secretary — Ms. HowardSEE WRITTEN REPORT A motion was approved amending the Mailing List User Policy toincorporate an electronic list option. Motion was approved electronically. A motion was approved to appoint Gail Curtis as interim Health CommitteeChair to fill the vacancy created by the resignation of DeLois Coggin.Motion was approved electronically. Treasurer — Mr. Hendrix President — Mr. Sallstrom Chief Delegate — Mr. Sallstrom Vice-president — Mr. Brown President-elect — Ms. Martinelli Past President— Mr. SheltonSEE WRITTEN REPORTSEE WRITTEN REPORTSEE WRITTEN REPORTNO REPORTVERBAL REPORTBoard Committee Reports Finance Committee — Mr. VannSEE WRITTEN REPORT A motion was approved that the Stead Center construction loan be refinancedthrough Wachovia/Wells Fargo at a fixed-rate, five-year option not to exceed6.8%. A motion was approved to allow (but not require) additional payments towardsthe loan principal of up to 250,000 annually. A motion was approved that net operating revenue from FY 2009 of 67,658.11be applied to the Stead Center construction loan principal. A motion was approved that 250,000 be utilized from reserve funds to reducethe Stead Center construction loan principal prior to refinancing. A motion was approved that funds in excess of 1.15 million be transferredquarterly from the reserve fund to pay down the Stead Center constructionloan principal.
Central Office Report Executive Director — Mr. BordenSEE WRITTEN REPORT A motion was approved for 2700 to fund a permanent, part-timeadministrative assistant through December 2010. A motion was tabled that a maximum of 20,000 be used from the operatingaccount to fund the Marketing and Branding Identity Proposal. President Sallstrom commissioned a task force to work with VisionPoint ona detailed Branding & Marketing Proposal for Board consideration at theAugust Board meetingStudent Society Reports Duke East Carolina Methodist Wake Forest WingatePA Program Directors Reports Duke East Carolina Methodist Wake Forest WingateSEE WRITTEN REPORTVERBAL REPORTSEE WRITTEN REPORTSEE WRITTEN REPORTSEE WRITTEN REPORTVERBAL REPORTVERBAL REPORTSEE WRITTEN REPORTStanding Committee Reports Conference Planning — Mr. Hendrix SEE WRITTEN REPORT Diversity — Ms. RobinsonSEE WRITTEN REPORT Elections — Ms. PughNO REPORT Government Affairs — Mr. M KatzSEE WRITTEN REPORT Health — Ms. CogginSEE WRITTEN REPORT Internal Audit — Ms. ShockSEE WRITTEN REPORT Membership — Ms. DeTroyeSEE WRITTEN REPORT Nominating Committee — Mr. VaassenSEE WRITTEN REPORT Past Presidents Council – Ms. TuttleSEE WRITTEN REPORT Policies and Procedures — Mr. J. Katz SEE WRITTEN REPORT A motion was tabled regarding vacancies occurring in the Board of Directors,with the exception of the President and Past President. President Sallstrom charged Policy and Procedures with drafting a new policyfor Board consideration regarding vacancies occurring on the Board ofDirectors Regional Chapters — Ms. Howard Student Affairs — Mr. CollinsSEE WRITTEN REPORTSEE WRITTEN REPORT
Task Force Reports Professional Development President Sallstrom charged the Professional Development Task Force withinvestigating the feasibility of Category I CME at the Board meetings President Sallstrom charged Professional Development Task Force withinvestigating the feasibility of Category 1 CME in the Academy newsletterOther Reports Endowment — Mr. MarionVERBAL REPORT A motion was approved to appoint John Sallstrom as liaison to the NCAPAEndowment NCMB — Ms. RobinsonVERBAL REPORT NCMB Review Panel— Mr. M. KatzSEE WRITTEN REPORT Council on Allied Health — Mr. Foster VERBAL REPORT OEMS Advisory Council — Mr. Bednar SEE WRITTEN REPORTNew Business Academy House of Delegates – Mr. Combs SEE WRITTEN REPORT A motion was approved to establish a presidential task force to investigate thecreation of a NCAPA HOD for the year 2011. Members of the Task Force willbe appointed by President John Sallstrom. In addition, the estimated expenseswill not exceed 1800 and the amount will be taken from the general fundAnnouncementsWith no other business pending, the meeting adjourned at 3:30 p.m.Respectfully Submitted,Michael R. Borden, CAEChief Executive OfficerForKathy Howard, PA-CSecretary
North Carolina Academy of Physician AssistantsSecretary’s ReportAugust 14, 2010The following interim actions are being submitted for the record: The minutes of May 15 Board meeting were approved as submitted.MOTION PASSED by electronic vote: 10 yes, 3 did not voteRespectfully Submitted,Kathleen Howard, PA-CSecretary
North Carolina Academy of Physician AssistantsPresident’s ReportAugust 14, 2010Activities:1. Attended as Chief Delegate- AAPA House of Delegates – Atlanta, Georgia2. Presented to the Southeast Constituent Chapter meeting – accomplishments andongoing projects of the NCAPA.3. Participated in the conference call concerning the NCAPA HOD task force.4. Participated in the conference call concerning the NCAPA “Branding” task force.5. Implemented the recognition program for volunteer PA's in coordination withMike Borden and the North Carolina Association of Free Clinics.6. Attended the NCAPA Endowment Trustee's meeting 6/30/107. Participated in the conference call with the NC Medical Society concerning the jointmembership campaign.Respectfully submitted,John F. Sallstrom, MS, PA-CPresident, NCAPA
NCAPA SMART cesGOALSFree 1 Hour CME at Board MeetingsCME Article in NewslettersOnline CME - Cat IIOnline CME Opportunities Cat I Audio with pre and post testOnline CME Opportunities Cat I Video with pre and post testConcurrent Surgical CME 1 day Workshop - Separate FeePoll attendees about Modified CME Schedule at Summer (early AM free, PM CME)Implement Findings from Modified CME Schedule PollRegional CME Offerings on rotating topicsEmergency Medicine Workshops -Charlotte,Greensboro, Durham, WilmingtonProduce DVD of Regional CME for resaleWorking with John Bielinski on contractsWorking to identify a ipMembershipMembershipIncrease membership by 15% over the next 3 yearsMeet with Membership Committee to discuss strategiesEstablish goals for membership increase by year and by amountCreate marketing plans for recruitment and retentionLaunch marketing plansSMART GoalsDevelop and initiate recruitment campaign targeting new graduatesMeet with Membership Committee to discuss strategiesEstablish goals for retaining student members as new graduatesCreate marketing plan for retention of student membersLaunch marketing planEvaluate progress and strategize for 2011, update SMART GoalsDevelop and initiate recruitment campaign targeting regional chapter membersMeet with Membership Committee to discuss strategiesEstablish goals for membership increaseCreate marketing plan for recruitment of regional chapter membersLaunch marketing planEvaluate progress and strategize for 2011, update SMART GoalsChange MgmtChange MgmtChange MgmtCommittee website ports which will allow for interactive communicationAdd a current issues/hot topics component to the Pulse and websiteRedesign and upgrade f/CPCStaff/CPCStaff/CPCStaff/CPCStaff/CPC/M Jamie/MCChapter CMike/RobMike/RobMike/RobDue DateNov 2009 BOD Mtng1st Q Newsletter 2010September 1, 2009March 1, 2010March 1, 2010Winter Conference 2010Summer Conference 2009Summer Conference 2010Date CompletedNovember 7, 2009February 2010September 1, 2009Recorded, not yet editedRecorded, not yet editedJanuary 5, 2010August 21, 2009September 1, 2009January 8, 2010March 1, 2010November 1, 2009November 1, 2009January 11, 2010CancelledCancelledCancelledDecember 31, 2012PeriodicallyLast mtg 7/21/10 @ Central OfficeNovember 1, 2009November 1, 2009Retention - Oct-Dec 2009-11 and Recruitment -Nov 2009-11June and December 2010, 2011, 2012March 1, 2010PeriodicallyNovember 1, 2009November 1, 2009Spring 2010December 2010March 1, 2010PeriodicallyNovember 1, 2009November 1, 2009Spring 2010December 2010January 1, 2010August 15 - Pulse and websiteJanuary 2010November 1, 2009November 1, 2009Retention - Oct-Dec 2009-2010, Recruitment - Jan 2010Met by conference call July 21, 20102nd year studentsLast mtg 3/27/10 @ Central OfficeNovember 1, 2009November 1, 20091st PA program visit May 10 at WFUSurveyed RC membersLast mtg 3/27/10 @ Central OfficeNovember 1, 2009November 1, 2009Will use survey findings to create a more specific planCapability in placePulse - August issueOctober 15, 2009
North Carolina Academy of Physician AssistantsPresident-elect ReportAugust 14, 2010Since the last board meeting I have continued to work closely with the GA committee aswell as the CPC for the upcoming conference. I continue to work to improve the CMEcontent for future conferences as well.I also participated in the discovery process regarding the new marketing initiative to bediscussed later in the meeting and I am very pleased with the recommendations to beset forth to the board regarding this initiative.I look forward to this November’s leadership and team building retreat and will continueto prepare for next year’s Presidency.Respectfully submitted,Katy Martinelli, MHS, PA-C
North Carolina Academy of Physician AssistantsFinance Committee ReportAugust 14, 2010Committee Members:Ryan Vann, Chair Paul Hendrix, Marc Katz, Katy Martinelli, Elmira Powell, JohnSallstrom, Bill Vaassen1. At the last BOD meeting, the Board made decisions on several fronts regarding theStead Center construction loan refinancing. Progress on these items includes thefollowing: 314,780.03 was applied to the loan principal prior to refinancing. Thisrepresents 250,000 from the Schwab reserve fund plus most of the fundsremaining from FY 2009 (about 3,000 from FY 2009 were not needed accordingto the terms of our agreement with Wells Fargo – these remaining funds wererolled into the reserve account). Because we were able to reduce the loan principal prior to refinancing in such asignificant way, Wells Fargo lowered our fixed interest rate from 6.8% to 6.5%.They also removed the prepayment penalty (in the original proposal, we wereallowed “extra” payments towards the principal to a maximum of 250,000annually – this maximum no longer exists). This is still a five-year arrangement,as originally proposed. Our monthly payment is now 6,664.92, compared with an average of around 8,000 over the past twelve months. Thus, we are now saving around 1,300per month, and 15,600 annually on this line item.ACTION ITEM: The Finance Committee recommends for Board consideration thatthe annual construction loan pre-payment limit of 250,000 (agreed upon at thelast meeting) be amended to allow annual pre-payments in any amount.2. At the last Board meeting, it was agreed that funds in the Schwab reserve account inexcess of 1.15 million would be used at the end of each quarter to help pay downthe Stead Center construction loan. The value of the Schwab reserve account at theend of the 2nd quarter (June 30, 2010) was 1,373,079.60. This value was prior tothe removal of 250,000 from this account for the aforementioned loan refinancing.After 250,000 was subtracted, the Schwab account balance was 1,123,079.60.Since this balance was below the 1.15 million threshold, no funds were transferredto pay down the Stead Center principal after the 2nd quarter.3. We will begin work on the FY 2011 budget soon. Committee chairs and others whomake budgetary requests should be on the lookout for more information about this inthe weeks to come.Respectfully submitted,Ryan Vann, PA-CCommittee Chair
North Carolina Academy of Physician AssistantsCentral Office ReportAugust 14, 2010Executive Director Highlights Attended NCMB Board meeting, May 19 Attended AAPA Constituent Organization reception, May 30, Atlanta Attended AAPA Southeast Regional Meeting, May 30, Atlanta Attended State Legislative Meeting, June 1, Atlanta Attended Constituent Organization Focus Group, June 1 Interview with Sheila Franklin, Seasonal NCAPA staff hire, June 8 Conference call with Chuck Dillehay regarding grant development contract, June 23 Conference call with Branding and Marketing Task Force, June 29 Conducted performance review with Jamie Smith, July 12 Finalized documents for refinancing Stead Center, July 14 Attended NCMB Meeting, July 21 Conducted performance review with Erin McClure, July 30 Attended NCMB public hearing on PA Rule changes, August 2 Attended NCAPA Summer Conference, August 13-19Endowment Memorandum of UnderstandingThe NCAPA Executive Committee and the NCAPA Endowment Trustees meet to discuss changes to clericalsupport provided by the Academy to the Endowment as outlined in “Procedures for Handling of Donations toNCAPA Endowment and Other Issues Regarding Charitable Activities” approved by the Academy Board ofDirectors in February 2006 and currently in the Academy policies & procedures manual.ACTION ITEM: The information within “Administrative Services Provided by NCAPA for the Endowment” willbe modified to read:STRIKE: Clerical services provided by the NCAPA staff for activities solely related to the Endowment will bebilled at a rate of 20.00 per hour.ADD: The North Carolina Academy of Physician Assistants (hereafter “The Academy”) shall provide the NorthCarolina Academy of Physician Assistants Endowment (hereafter “The Endowment”), at no cost to theEndowment, the services of some or all of its employees from time to time as agreed to by the Academy.These services may be modified or withdrawn at any time by the Academy at its sole discretion. Academyemployees who perform services shall maintain written time logs reflecting time spent on Endowment services.The financial value of such time spent by Academy employees on Endowment services (as calculated by timespent multiplied by the Academy employee’s compensation) shall be treated by the Academy and theEndowment as an in-kind donation from the Academy to the Endowment.
Newsletter Development ProposalACTION ITEM: The Newsletter Editorial Board is recommending for Board consideration thecontracting of FirstPoint Resources to provide newsletter development support. Michelle Eggerton(bio attached) will be the point person.Gathering materials: Work with NCAPA staff and leadership (when appropriate) to determinematerial for publication. Contact potential article authors. Gather prepared material from varioussources and/or writing material. This would include researching, interviewing and writing materialfor each issue.Preparing materi
Wingate PA Program Directors Reports Duke SEE WRITTEN REPORT East Carolina Methodist Wake Forest Wingate SEE WRITTEN REPORT Standing Committee Reports Conference Planning — Mr. Hendrix SEE WRITTEN
