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Sponsored ProgramsManagement(Grants Management)4th annual HERUG meeting,Toronto, April 2000Jürgen Hollberg, SAP AG SAP AG 200014/16/00
AgendazWhere are we today?zWhere do we want to get to?zHow do we get there? Customers implementations HERUG‘s and other requirements Pilot customers Current scope Further visions Schedule Effect on Grant Year solutionSAP AG 200024/16/00
SAP AG 200034/16/00
Where are we today?zzz HER customers have implement their grant businessusing different approaches COPSFMcustom solutionsHERUG requested improved functionality 2 years agoGrant Year development was meant to be the first phaseof the solutionSAP AG 200044/16/00
Further requirementszFrom HER institutionszFrom others Duke University MIT University of Nebraska World Bank State of Florida State of Delaware City of PhoenixSAP AG 200054/16/00
Pilots & Interested groupzPilotszInterested customers Duke University City of Phoenix Non-Profit organization Baylor College of Medicine Kellogg Foundation National Research Council Queens Borough Public Library University of Mississippi University of Nebraska University of Tennessee .SAP AG 200064/16/00
SAP AG 200074/16/00
Grantee ProcessesAward / ContractTransmittalApplicationAwardContract(R/3 rProposal / ApplicationAccounting /ReimbursementContract SAP AG 20008Invoice4/16/00
High-Level DesignWe expect to flexibly link sponsored program master data objects toexisting R/3 master data objects in order to accommodate both theinternal grantee budgeting/accounting/reporting/billing requirements andthe external sponsor budgeting/accounting/reporting/billing requirements.Internal Grantee View (R/3)External Sponsor View (Grants)Sponsor FundingExternal FundSponsored Program 1Class AClass BSponsored Program 2Class CProject AAccount 1Account 2Account 3Cost Center 1Account 1Account 4Project BAccount 1Account 4Cost Sharing SAP AG 2000Internal Fund94/16/00
High-Level Design SAP AG 2000Sponsored Programs UpdateR/3Document(InternalView)Sponsored Programs TranslationIn order to facilitate tracking and accounting for sponsoredprograms within R/3, we expect the sponsored program (external)view of the data to be de-coupled from, but integrated with, theorganization’s view (internal). Separate ledgers may be used inorder to record sponsor-related documents simultaneously asexisting R/3 documents are 16/00
High-Level Design SAP AG 2000Sponsored Programs UpdateR/3Document(InternalView)Sponsored Programs TranslationAlthough the first phase of development for the SponsoredPrograms Management system will only support granteefunctionality, we expect the overall design to contemplate thesponsor point-of-view as well in order to develop and integratesponsor functionality at a later nsoredProgramsDocument(GranteeModule)4/16/00
High-Level DesignIn order to cover the entire sponsored programs market and toprovide for the possibility of mySAP.com marketplaces for grants,we would expect to de-couple and support inter-related sponsorvs. grantee requirements.SponsorSponsor/GranteeGranteeInternal View - Budgeting(Funds Management)Internal View - Budgeting(Funds Management)Internal View - Budgeting(Funds l View - Accounting(FI, Split Ledger, CO) SAP AG ams(SponsorModule)Internal View - Accounting(FI, Split Ledger, CO)12SponsoredPrograms(GranteeModule)Internal View - Accounting(FI, Split Ledger, CO)4/16/00
Potential Grants Marketplaces SAP AG 2000134/16/00
Universities and Foundations¾¾¾¾Research funding availabilityApplication submissionFunding notificationsFunding amendmentsPotential Higher Education Marketplaces¾¾¾ Reimbursement requestsResearch collaborationsReportingSAP AG 2000144/16/00
SAP AG 2000154/16/00
Planned Project TimelineInitial Spec.& Kickoff Questionnaire Process Models Final SpecificationActualVisit 1OverviewVisit 2 DetailVisits 3 & 4 nt & TestingPlanned1999 SAP AG 2000Prioritization &Design Review200016Prototype2001FCS20024/16/00
Challenges we facezzzzGovernmental customers also look for a solutionMost current implementations cause massive numbersof master dataEither sponsor or internal view dominatesNo options for grantor processesConclusion:Î A solution for a more complex process / new masterdata is needed SAP AG 2000174/16/00
Evaluation of Grant Year solutionzzPlaces sponsor view in funds management vs. Internalview that would result from Grants ManagementCreates issue with all year dependent functionality master data customizingConclusionÎ We are discussing options for pilot customersÎ It will not be generally released SAP AG 2000184/16/00
SAP AG 2000194/16/00
SAP AG 2000 12 4/16/00 High-Level Design In order to cover the entire sponsored programs market and to provide for the possibility of mySAP.com marketplaces for grants, we would expect to de-couple and support inter-related sponsor vs. grantee requirements. Sponsor Sponsor/Grantee Grant
