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Tulsa Community CollegeRegular Meeting of the Board of RegentsThursday, February 16, 2017Southeast Campus, Room 13203:00 p.m.AGENDA1.Call to Order1.11.22.Open Meeting Compliance StatementRoll CallOld Business2.1Recommendation for Approval of the Minutes for the Regular Meetingof the Tulsa Community College Board of Regents held on Thursday,January 19, 20172.2Carry Over Items3.President’s Report and Possible DiscussionPresented by President Goodson4.Student Success Update and Possible Discussion on:Presented by Susan O’Neal, Associate Professor and Honors ProgramCoordinator, William Hawkins and Rachel Keith, Honors Program Students4.15.Highlighted Key Performance Indicators and Possible Discussion & Action on:Presented by President Leigh Goodson and Jenn Ivie, Director of InstitutionalResearch and Assessment5.16.TCC Honors ProgramCohort Reporting RequirementsAcademic Affairs and Student Success Committee Report and PossibleDiscussion and Action on:Presented by Regent Ballenger6.1Changes in Academic Programs
7.Community Relations and Workforce Development Committee Report andPossible DiscussionPresented by Regent Garber8.Personnel Report and Possible Discussion and Action on:Presented by President Goodson8.1Information Items8.1.1 Introduction of Recently Appointed Staff8.2Consent Agenda (Attachment 8.2)8.2.1 Recommendation for Approval of Professional StaffAppointments8.2.2 Retirement of Professional Staff Members9.Facilities Committee Report and Possible DiscussionPresented by Regent Combs10.Finance and Audit Committee Report and Possible Discussion and Action on:Presented by Regent Lawhorn10.1Purchase Item Agreements ( 100k) – No items10.2Consent Agenda (Between 50k and 100k) – No items10.3Monthly Financial Report for January 2017 (Attachment 10.3)11.New Business[Pursuant to Title 25 Oklahoma Statutes, Section 311(A)(9), “ any matter notknown about or which could not have been reasonably foreseen prior to thetime of posting.” 24 hours prior to meeting]12.Persons Who Desire to Come Before the Board13.Executive Session[Proposed vote to go into executive session Pursuant to Title 25 OklahomaStatutes, Section 307(B)(4), for confidential communications between a publicbody and its attorneys concerning pending investigations, claims or actions.]13.1 Confidential Report by College Legal Counsel Concerning PendingLitigation, Investigations and Claims.14.Adjournment14.1Next Meeting Date:The next regular meeting of the Tulsa Community College Board ofRegents will be held on Thursday, March 23, 2017, 3:00 p.m., in Room I232 at West Campus, Tulsa, Oklahoma.Tulsa Community College Board of RegentsAgenda for the Regular Meeting on February 16, 2017Page 2 of 8
1.Call to Order1.1Open Meeting Compliance Statement“Statement of Compliance with the Oklahoma Open Meeting Act(Regularly scheduled meeting, February 16, 2017 at 3:00 pm)This regularly scheduled meeting of the Tulsa Community CollegeBoard of Regents has been convened in accordance with theOklahoma Open Meeting Act.This meeting was preceded by advance notice of the date, time,and place, filed with the Oklahoma Secretary of State on December 15,2016.Notice of this meeting was also given at least twenty-four (24) hours inadvance of the meeting by positing notice of the date, time, place, andagenda of the meeting at 1:30 p.m. on February 14, 2017 at theprincipal office of the Tulsa Community College Board of Regents,located at 6111 E. Skelly Drive, Tulsa, Oklahoma.Leigh GoodsonPresident & CEO1.2Roll CallPresentAbsentPaul H. Cornell, ChairRobin F. Ballenger, Vice ChairMartin D. Garber, Jr., SecretarySamuel Combs, MemberCaron A. Lawhorn, MemberRonald S. Looney, MemberWilliam R. McKamey, MemberTulsa Community College Board of RegentsAgenda for the Regular Meeting on February 16, 2017Page 3 of 8
2.Old Business2.1Recommendation for Approval of the Minutes for the Regular Meetingof the Tulsa Community College Board of Regents held on Thursday,January 19, 2017MOTION FOR APPROVAL OF THE MINUTESMOTION:SECOND:TotalsYES2.2Motion CarriedNOOtherYESNO Carry Over Items3.President’s Report and Possible DiscussionPresented by President Goodson4.Student Success Update and Possible Discussion on:Presented by Susan O’Neal, Associate Professor and Honors ProgramCoordinator, William Hawkins and Rachel Keith, Honors Program Students4.15.Highlighted Key Performance IndicatorsPresented by President Leigh Goodson and Jenn Ivie, Director of InstitutionalResearch and Assessment5.16.TCC Honors ProgramCohort Reporting RequirementsAcademic Affairs and Student Success Committee Report and PossibleDiscussion and Action on:Presented by Regent Ballenger6.1Changes in Academic ProgramsProgram Requirement Changes: Science-Related Concentration, AS, Geology option: Add MATH2114 Analytic Geometry and Calculus I and MATH 2124 AnalyticTulsa Community College Board of RegentsAgenda for the Regular Meeting on February 16, 2017Page 4 of 8
Geometry and Calculus II as math options. Update GeneralEducation electives. No change in credit hours.Reason: Adding higher level Mathematics courses to accommodatestudents with high test scores. Additional General Education electivecourses are being added to give students exposure to a broader arrayof science courses.MOTION FROM THE ACADEMIC AFFAIRS & STUDENT SUCCESSCOMMITTEE FOR APPROVALNO SECOND NEEDEDTotalsYESMotion CarriedNOOtherYESNO 7.Community Relations and Workforce Development Committee Reportand Possible DiscussionPresented by Regent Garber8.Personnel Report and Possible Discussion and Action on:Presented by President Goodson8.1Information Items8.1.1 Introduction of Recently Appointed Staff8.2Consent Agenda8.2.1 Recommendation for Approval of Professional StaffAppointmentsAppointments of full-time faculty and full-time professional grade18 and above made since the last meeting of the Board ofRegents of Tulsa Community College.8.2.2 Retirement of Professional Staff MembersRetirement of full-time faculty and professional employeessubmitted since the last meeting of the Board of Regents of TulsaCommunity College.(Attachment 8.2: Addendum for Personnel Consent Items)Tulsa Community College Board of RegentsAgenda for the Regular Meeting on February 16, 2017Page 5 of 8
MOTION FOR APPROVAL OF THE CONSENT AGENDAMOTION:SECOND:TotalsYESMotion CarriedNOOtherYESNO 9.Facilities Committee Report and Possible DiscussionPresented by Regent Combs10.Finance and Audit Committee Report and Possible Discussion and Actionon: Presented by Regent Lawhorn10.1Purchase Item Agreements ( 100K): No items10.2Consent Agenda (Between 50k and 100k): No items10.3Monthly Financial ReportIt is recommended by the Finance & Audit Committee that the monthlyfinancial report for January 2017 be approved as presented.(Attachment 10.3: Monthly Financial Report – January 2017)MOTION FROM THE FINANCE & AUDIT COMMITTEE FORAPPROVALNO SECOND NEEDEDTotalsYES11.Motion CarriedNOOtherYESNO New Business[Pursuant to Title 25 Oklahoma Statutes, Section 311(A)(9), “ any matter notknown about or which could not have been reasonably foreseen prior to thetime of posting.” 24 hours prior to meeting]Tulsa Community College Board of RegentsAgenda for the Regular Meeting on February 16, 2017Page 6 of 8
12.Persons Who Desire to Come Before the BoardAny person who desires to come before the Board shall notify the board chairor his or her designee in writing or electronically at least twelve (12) hoursbefore the meeting begins. The notification must advise the chair of thenature and subject matter of their remarks and may be delivered to thepresident’s office. All persons shall be limited to a presentation of not morethan two minutes.13.Executive Session[Proposed vote to go into executive session Pursuant to Title 25 OklahomaStatutes, Section 307(B)(4), for confidential communications between a publicbody and its attorneys concerning pending investigations, claims or actions.]13.1Confidential Report by College Legal Counsel Concerning PendingLitigation, Investigations and Claims.MOTION FOR APPROVAL TO RECESS INTO EXECUTIVE SESSIONMOTION:SECOND:TotalsYESMotion CarriedNOOtherYESNO MOTION FOR APPROVAL TO RECONVENE INTO REGULARMEETINGMOTION:SECOND:TotalsYESMotion CarriedNOOtherYESNO Tulsa Community College Board of RegentsAgenda for the Regular Meeting on February 16, 2017Page 7 of 8
14.Adjournment14.1Next Meeting Date:The next regular meeting of the Tulsa Community College Board of Regentswill be held on Thursday, March 23, 2017, 3:00 p.m., in Room I-232 at WestCampus, Tulsa, Oklahoma.Tulsa Community College Board of RegentsAgenda for the Regular Meeting on February 16, 2017Page 8 of 8
HomeBack to Agenda ItemADDENDUM FOR PERSONNEL CONSENT ITEMS:Items listed under Personnel Consent Items will be approved by one motion without discussion. Ifdiscussion on an item is desired, the item will be removed from the “Consent Agenda” and consideredseparately at the request of a Board member.APPOINTMENT:Monica Champ, Director of Major Gifts, External AffairsFebruary 20, 2017Salary: 75,000RETIREMENTS:James Elder, Assistant Professor, Biology, Science & MathematicsMetro CampusDate: June 1, 2017Anita Hall, Associate Professor, Math, Science & MathematicsSoutheast CampusDate: May 1, 2017Gary Hunt, Associate Professor, Biology, Science & MathematicsMetro CampusDate: May 1, 2017Vicki Jurries, Director of Clinical Education-PTA Program; Assistant Professor,Allied Health/Physical Therapy Assistant ProgramMetro CampusDate: August 1, 2017Patricia Knapp, Associate Professor, Humanities, Liberal Arts & CommunicationsSoutheast CampusDate: June 1, 2017Vladimir Kozhevnikov, Assistant Professor, Math & Physics, Science & MathematicsMetro CampusDate: May 1, 2017Terry McDevitt, Associate Professor, Math, Science & MathematicsWest CampusDate: May 1, 2017Paulette Ramsey, Assistant Professor, Biology, Science & MathematicsSoutheast CampusDate: May 1, 2017Carter Schell, Associate Professor, Political Science, CommunicationsSoutheast CampusDate: June 1, 2017Belinda Jane Varmecky, Associate Professor, Speech, Communication ServicesSoutheast CampusDate: August 1, 2017Jocelyn Whitney, Associate Dean, Liberal Arts & CommunicationsSoutheast CampusDate: July 1, 2017
HomeBack to Agenda ItemTULSA COMMUNITY COLLEGEFINANCIAL REPORTMONTH ENDING JANUARY 2017
TULSA COMMUNITY COLLEGETABLE OF CONTENTSSCHEDULE A: Revenue and Expenditures ComparisonEducational & GeneralSCHEDULE B: Expenditure Summary byCategorySCHEDULE E: Statement of Revenue,Expenditures and Campus Store Equity
SCHEDULE ATULSA COMMUNITY COLLEGESTATEMENT OF REVENUE AND EXPENDITURES COMPARISONFOR THE PERIOD ENDING JANUARY 31, 2017 AND JANUARY 31, 2016JANUARY FY17BudgetRevenueEducation & GeneralState AppropriationsRevolving FundResident TuitionNon-Resident TuitionStudent FeesLocal AppropriationsTotalAuxiliary EnterprisesCampus StoreStudent ActivitiesOther Auxiliary EnterprisesTotalRestrictedInstitutional GrantsState Student GrantsTotal 167,963 108,537,651 6,500,0002,035,5008,464,50017,000,000 4,576,6252,277,0036,853,628 TOTAL REVENUEExpendituresEducation & GeneralInstructionPublic ServiceAcademic SupportStudent ServicesInstitutional SupportOperation/ Maintenance of PlantTuition WaiversScholarshipsTotalAuxiliary EnterprisesCampus StoreStudent ActivitiesOther Auxiliary EnterprisesTotalRestrictedInstitutional GrantsState Student GrantsTotalTOTAL EXPENDITURESYear to date 132,391,279 683,613 113,518,259 0%64.3% 8,816,2132,471,4197,745,88519,033,517 2,890,8202,077,0604,967,88063.2%91.2%72.5% 7,732,9114,392,01412,124,925 11.5%42.1%65.3%59.5%46.4%89.3%92.0%52.2% 07,4113,375,7564,145,100 115,223,076 %46.6% 7,241,8772,439,0177,736,84417,417,738 66.0%121.2%84.3% 7,732,9114,392,01412,124,925 53.2% 144,765,739 6,355,0002,385,5008,626,50017,367,000 4,576,6252,277,0036,853,628 3,019,6122,759,7155,779,327 134,996,412 71,755,697 Year to date61.0%116.2%89.2%97.4%90.2%29.4%60.5% 8,359,38013,073,44016,128,5543,544,5004,350,000 110,775,784 JANUARY FY16Percent ofBudget 6,779)(12,364)(538,009)-7.3%-3.4%-0.4%-4.7% (1,070,390)253,088(817,302)-27.0%13.9%-14.1%59.0% 2%12.9%53.8%54.1%61.1%57.3%89.2%97.4%54.1% 985,27773.7%52.4%30.6%51.6% .4%-9.8%51.3%54.7%52.5% 3,965,8792,404,3206,370,198 (946,267)355,395(590,871)-23.9%14.8%-9.3% 77,686,91753.7% (5,931,220)-7.6% 0% 6%60.3% 3,961,2101,823,9725,785,18251.2%41.5%47.7% 4,429(230,367)(2,000,000)(2,419,394) 144,676,701 Percent ofBudget
SCHEDULE BTULSA COMMUNITY COLLEGEEXPENDITURE SUMMARY BY CATEGORYFOR THE PERIOD ENDING JANUARY 31, 2017 AND JANUARY 31, 2016JANUARY FY17BudgetEDUCATION AND GENERALSalaries & WagesFacultyAdjunct FacultyProfessionalClassified ExemptClassified HourlyTOTALStaff BenefitsProfessional ServicesOperating ServicesTravelUtilitiesTuition WaiversScholarshipsFurniture & EquipmentTOTAL Year to 05459,130,060 ,5004,350,0002,457,807 110,775,784 JANUARY FY16Percent 7,359,11429,454,47549.2%45.5%49.5%47.8%55.3%49.8% 1%89.3%92.0%20.8%52.2% Year to 05961,700,140 ,7564,145,100906,144 115,223,076 Percent 9.2%97.4%167.4%54.1% Change PercentChange 35)-1.6%0.6%-9.3%-18.1%-2.9%-4.5% 9.2%-8.8%5.1%-0.9%-66.3%-7.1%
SCHEDULE BTULSA COMMUNITY COLLEGEEXPENDITURE SUMMARY BY CATEGORYFOR THE PERIOD ENDING JANUARY 31, 2017 AND JANUARY 31, 2016JANUARY FY17BudgetCAMPUS STORESalaries & WagesProfessional & Classified ExemptClassified HourlyTotal Salaries & WagesStaff BenefitsProfessional ServicesOperating ServicesTravelUtilitiesItems for Resale - Campus StoreFurniture & EquipmentTOTALSTUDENT ACTIVITIESSalaries & WagesProfessionalClassified HourlyTotal Salaries & WagesStaff BenefitsProfessional ServicesOperating ServicesTravelFurniture & EquipmentItems for ResaleTOTALOTHER AUXILIARY ENTERPRISESSalaries & WagesProfessionalAdjunct FacultyClassified HourlyTotal Salaries & WagesStaff BenefitsProfessional ServicesOperating ServicesTravelUtilitiesScholarship & RefundsBond Principal and ExpenseFurniture & EquipmentItems for ResaleTOTAL Year to date258,122447,291705,413 224,587590,0005,00085,0004,745,0006,355,000 0,000100,0002,385,500 120,789188,132304,705613,626 8,626,500 JANUARY FY16Percent ofBudgetBudget170,973330,304501,27766.2%73.8%71.1% .7%19.3%15.3%85.0%0.0%74.2% 289,221311,672600,89347.2%45.4%46.2% %13.5%58.5%36.6%358.9%18.3%46.9% 79,16697,194160,965337,32465.5%51.7%52.8%55.0% %28.7%26.3% 306,629599,206905,835Year to date 320,542180,50015,00040,0005,780,0007,241,877 564,340808,1661,372,506 396,56539,260435,766104,92090,0002,439,017 82,000146,713320,000548,713 44 Percent ofBudget Change194,569313,682508,25163.5%52.3%56.1% 3,21459.2%45.7%51.2% 8%31.7%51.3%19.4%0.0%29.1%52.4% 79,166127,958189,966397,09096.5%87.2%59.4%72.4% 0.6% -22.4%1.1%-7.0%100.0%39.7%-53.3%51.3%-4.4%
SCHEDULE ETULSA COMMUNITY COLLEGE-CAMPUS STORESTATEMENT OF REVENUE, EXPENDITURES AND CAMPUS STORE EQUITYFOR THE SEVEN MONTHS ENDING JANUARY 31, 2017 AND JANUARY 31, 2016JAN FY17Percent ofCurrent YearSalesIncome From SalesSales (From 07-01-16 To 01-31-17)Textbooks, Supplies, and Soft GoodsTotal SalesJAN FY16Percent ofPrior 4.1%Less: Cost of Goods Sold4,485,53274.6%4,486,54271.6%(1,010)0.0%Gross Income/(Loss) on SalesOperating ExpensesSelling ExpensesTotal Selling ExpenseAdministrative ExpensesPersonnel BenefitsTravelOperating ExpenseTotal Administrative ExpenseTotal Selling and Administrative ExpenseNet Selling 8% A 0%-100.0%-114.2%12.9% (127,618)(26,283)-1.9%-0.3% Other Income/(Loss)Commission IncomeOther ExpenseNet Income/(Loss) 39,48439,484887,454Equity Balance July 1, 2016Equity Balance January 31, 2017 6,606,6077,494,061 Current YearInventory July 1, 2016PurchasesTextbooks, Supplies, and Soft GoodsTotal PurchasesFreight-InCost of Goods Available for SaleDeduct Inventory January 31, 2017Cost of Goods Sold 1,751,939 84,485,5321,644,716 or Year 22,697300,000(277,303)786,119 -5.1%-4.6%-2.1%-5.5%0.0%
Tulsa Community College Board of Regents Agenda for the Regular Meeting on February 16, 2017 Page 8 of 8 14. Adjournment 14.1 Next Meeting Date: The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday, March 23, 2017,
