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Remodel Meeting #28aMarch 1, 2011Attendees: Bruce (Chair) and Jo Kawanami, Yasuko Ashford, Frank Higashi, Greg andPhyllis Hiura, Dave and Jane Hoshiwara, Stan Kawaye, Gary and Helen Matsuoka,Kyomi Muroya, Pastor Nakao, Pastor Sakurai, Yasuko Solar, Mas and Joyce Sato,Harold and Ruby Yamada, Pastor Yamashita, Jeff ZdinakSUMMARY:All chair and pew data was shown, along with the voting plan for the congregation.Photos of dark trim and light trim were shown prior to a re-vote of our trim preference.Light fixtures will be re-evaluated as the proposed ones we have are not inspirational –perhaps we can find better ones or modify our existing fixtures. Screens, handicapparking, and bathrooms were also voted upon.OLD ACTION ITEM SUMMARY:AI 26-2) SCVJCC: Determine four spaces that will be designated for handicap parking.STATUS: Done. See belowAI 26-3) SCVJCC: Determine which set of bathrooms will be remodeled. STATUS:Done. See belowAI 27-1) Harold Yamada – Upon receiving proper documentation from Steve Cox,STATUS: Done, documents submitted to the contractor for a construction bid.CHAIR AND PEW UPDATE:Two chair quotes and three pew quotes have been received. The best proposals are listedbelow.DescriptionBertollini ChairsSanctuaryCostOverflow Cost132 Chairs * 60 7,92080 Chairs * 60 4,800 12,720Total CostImperial Woodworks90-120 Day Leadtime22 Pews (finalized) 14,30380 Chairs * 60 4,800 19,103

Chair and Pew Comments from Other ChurchesComments about chairs and pews were received from four church leaders. The full emailmessages are appended to these minutes. (See attachment 1)Sanctuary Usage if Remodeled with ChairsThere was some discussion about controlling what events would be allowed in thesanctuary if it were remodeled with chairs. Specifically, would there be events witheating and drinking. We discussed approval by pastors or deacons, but guidelines areprobably best because things will change over time with different leadership. There willmost likely be events that include food and drink. Inappropriate events would not beallowed, such as our current position on not allowing ‘for profit’ room rentals.Another discussion thread centered on the fact that the sanctuary is God’s place, andhonoring God must be maintained. There are differences in opinion in how we honorGod. Pews communicate a reverent feel. Chairs allow for outreach and fellowshipopportunities that require more room than the Social Hall allows.Voting Plan:The entire process will take three weeks with one day of voting in the third week. Thefirst week will consist of announcements in all three bulletins. The second week willconsist of announcements in the bulletins, an email blast to the congregation, andavailable information comparing the two options. The third week will have anannouncement in the bulletins, available information, and voting.AI: 28a-1: Bruce Kawanami: Work with another volunteer to generate information forcongregants to understand the vote. Also be available during the three-week votingprocess for questions.The voting is open only to SCVJCC members, the voter must be present to vote, and thewinning (50% 1 votes) option will guide by the remodel committee’srecommendations.Sample Ballot:Print Name:Member of SCVJCC:YesNoSanctuary Seating Preference (Select one)ChairsPews

WOOD TRIMBruce showed pictures of two churches: one with dark trim on light painted walls(Attachment 2) and the other with light trim on light painted walls (Attachment 3). It wasinteresting to note that both churches had view obstructing poles that are fully clad intrim.The last vote on the color of wood trim was done with the trim placed on the carpetsample. This is only appropriate for a baseboard, but most of the observed trim will beon the painted walls.The samples were taped to the white walls, the walnut paneling, and the door.White Maple: 8 votes(The lightest color)Sliced White Maple: 11 votesNatural Birch: 1 votesSliced White Maple Harmony: 0 votes (The darkest color)(Note) There is a large darkness difference between the White Maple and the SlicedWhite Maple.LIGHT FIXTURES:Bruce showed photos of the light fixture at SanLorenzo JCC (shown at two different angles) Thebasic cylindrical design is similar to our existingfixtures but it had simple wood trim that gave it anAsian flair. This is an example of an alternative tothe ones we were shown last meeting.Phyllis, Yasuko, and Jane volunteered to researchlighting options, including new purchases as well asadding some trim to our existing fixtures.Due to this new research, no voting was done on thesoffit / light fixture combination.PROJECTOR SCREENS:The option of having a hidden projector screen that rolls down and allows the angledwalls to be painted in any color. Projecting directly onto the angled walls requires thewalls to be painted white. The voting results:Roll down screens:White walls:11 votes7 votesHANDICAP PARKINGThe church needs four handicap spaces. The two existing spaces near the kitchen violatethe ADA specifications. Someone asked if the spaces are used by any of our

congregants. No one was aware of these spaces being used on Sunday. There were threeoptions voted upon:All four spaces off of Union Ave. This means relocating two pastor spaces. It wouldmake the church appear unoccupied on Sunday. 2 votesExisting two spaces on Union Ave and two more spaces in the main lot.15votesLocate all four spaces in the main lot.3 votesHANDICAP BATHROOM UPGRADE:One set of bathrooms will have to be updated to ADA standards. The older bathroomsnear the foyer need the upgrade more but they are planned to be demolished during thenext phase of the building upgrade.Upgrade the foyer bathrooms:Upgrade the office bathrooms:1 vote16 votesNEXT MEETINGS:The next remodel meetings will be scheduled at a later date.Faithfully submitted by Bruce Kawanami

ATTACHEMENT 1Email replies to my asking about chairs vs. pews and if there were any regrets to makingthe change.Chairs allow flexibility of chapel use - fellowship times, small grp setup, tables, etc.They are less formal feel to promote warmth and welcome, create more seating asfolks cannot monopolize "pew space", chairs can be angled towards center of action(pulpit or stage performance, etc.), and can change number of aisles depending onevent or occasionGood to hear from you. Personally I think pews project a more formal and traditionalatmosphere than chairs. If that is the desire of your church then pews are the way to go.At SANLO we are concerned about the need to attract the younger less formalgenerations for future ministries that lie before us. For SANLO I believe chairs work bestfor that purpose as well as the options we have with chairs to change configurations whenneeded in our sanctuary.Benefits of chairs over pews:Room flexibility is the biggest issue. We do banquets, small groups, weddingconfigurations, special services, add seating etc because of the chairs. I would nevergo back for this alone.2. Comfort: chairs give people their own space and provide more room on crowdeddays where in pews sitting shoulder to shoulder is difficult.3. Contemporary look and feel: not a huge one for me but for the new person chairsmake the room more attractive and "non churchy" for people and gives them acomfortable look and feel.4. replacement: when a pew would be damaged or upholstery torn it was VERYexpensive to repair or replace. Now if one chair is damaged it's 40 and no problem.We had pews for 40 years. I do not know 1 benefit of pews over chairs except tradition.We love our sanctuary with chairs.

Mac vs. PC, hymns vs. contemporary, chairs vs. pews, all good discussions to have.It may be helpful to know how you intend to use the chapel. Worship services only ormulti-purpose, such as a fellowship hall, or having a hundred children jumping up anddown at VBS. SanLo's needs are multi-purpose.To me, I agree with Rod's observations, particularly with flexibility and capacity. Whenwe-painted and re-carpeted our Nichigo chapel about 4 years ago, we encouraged theNichigo department to change to chairs, but as a group, they chose to stay with pewsbecause we already had one chapel with chairs and they saw how much more effort ittook to maintain the English chapel. They were not as hard pressed to increase theirseating capacity at that time. They (Nichigo) still prefer to have the pews.A consideration in favor of pews is in the area of weekly maintenance. It takes extra timeand effort to maintain a room with chairs. Even while keeping them in rows, loose chairsseem to take on a life of their own and end up scattered or having some rows withoutmuch leg room and others with too much. When I observe people coming into the chapel,the first thing some people do (especially on the aisles) is slide them back or out to getmore room.I haven't done a price comparison recently, but good quality chairs are about theequivalent price to the same number of seats in pews. We just purchased 50 additionalchairs from Sauder Worship Furniture at 160.00 each (including tax and shipping).There are less expensive chairs, but we needed to match our existing chairs. When wepurchased the first set in 1988 they were about 1/2 the price but over the years, inflationhas doubled their cost. Those original chairs are holding up well, just fading in color.Depending on your budget if you choose to keep the pews, we reupholstered our existingpews ourselves. The heavy duty foam came from Bob's Foam in Fremont, the fabric waspurchased through Sauder (to match our existing chairs).When you received feedback on the regret to change to chairs, did you ask why theregret? On the English side, we have not had any reason to even consider going back topews. It has been a good fit for us.About the Mac, I still can't figure ours out .If you have any questions, fire away, I'd be glad to help. We'll be praying for yourcommittee to make the right decision and for the others to accept whatever it may end upto be. Again, determining how you plan to utilize the chapel will direct you to your pewvs. chair decision.

ATTACHMENT 2Photos of San Lorenzo JCC. Dark trim on lightly painted walls.

ATTACHMENT 3Photos of Wesley Methodist Church. Light trim on lightly painted walls.

chairs from Sauder Worship Furniture at 160.00 each (including tax and shipping). There are less expensive chairs, but we needed to match our existing chairs. When we purchased the first set in 1988 they were about 1/2 the price but over the years, inflation has doubled their cost. Those original c