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Information Technology DivisionTRS IT OverviewOctober 2015
Teachers Retirement SystemVision“Earning your trust every day.”TRS Mission“Improving the retirement security of Texas educatorsby prudently investing and managing trust assets anddelivering benefits that make a positive difference inmembers’ lives.”2
Health careplan for ouractiveeducators 450,000 participants403b Self fundedgrouphealth careplan forRetirees 230,000 ParticipantsTRS-Active Care Definedbenefitplan 1.4 millionmembers 130 billionin assets 1 in 20Texans area memberof TRS!TRS-CarePension FundTeachers Retirement System Certifycompanies Set feelimits 403b savingthroughpayrolldeductions650 Employees150 Million Operation BudgetCost per member: 30In 2014 TRS paid over 8.5 billion in benefits to over 360,000 retirees!
IT Quick FactsResourcesOutputs 18M Budget98 Full Time Employees105 TEAM Contractors2,400 sq ft Data Center358 Network Servers1.8 Pb Storage1,200 PC Workstations1,048 Telephones92 Toll-Free lines92 Local phone lines160,000 Mainframe transactionsper day160,000 Database transactionsper month4Key Drivers1.3 Million Members 130B Net Assets593 TRS Staff70 Completed Project in FY14101 active IT Projects472 Contracts Managed22 Million documents imaged62 Internally written applications54,677 Viruses blocked monthly750,000 emails per month24.4 million emails stored500,000 Calls into the TCCTEAM ProgramCore Business Applications and SupportBusiness & Technology ChangesLegislation – State & FederalInternal Service Request
The IT Team!Chief Information OfficerChris CutlerInformation SystemsArchitectureDeputy InformationOfficerGarry SitzChet Henry - InterimGold TeamBilly LoweInformation Systems SupportTechnical SupportChet HenryNetwork Infrastructure& SupportKyle Weigum5IT AdministrationInformation SecurityFrank WilliamsGreen TeamChristi Holman
Core IT FunctionsInformation SystemArchitectureInformation SecurityInformation SystemsDelivery & SupportIT Operations6Business GoalsTRS Strategic PlanIT Governance &Planning
SolutionsSoftwareHardwareSampling of Vendors
Key Project Initiatives TEAM Program8
TEAM ProgramLine of Business Replacement9Financial Systems Replacement
TEAM ProgramLine of Business ReplacementFinancial Systems ReplacementSupporting ProjectsData ManagementBusiness RulesReporting Entity OutreachOrg. Change Management10Decommissioning Legacy SystemsBusiness Procedures and TrainingMaintenance & EnhancementWebsite Redesign
System Integration - ESBMSExchangeNonGovernmentEntitiesPrebuiltInt egrationImage ViewerMyTRSFileNet P8(Landing osOnChatUpdat eCallRecRet rieve DocSaveDocUpdat eContactScanningTelephony ServicesECM ServicesTemp (P0)Temp (P0)Silanis(in Phase 2)FinancialSystemUpdat eWFChangeSSNSearchDocGovernmentAgenciesTransf er FileTransf er FileMFTFinancialServicesInit iateWFContact Mgmt & Workflow Servicese-SignatureServicesTemp (P0 & P1)CIM SchemaLegacy ServicesPINResetGet MemDetailsGet FormGet BeneRequestDetailsSMSServiceSendSMSIndexHP RoutesAsyncGen. DirectOut put DocDecisionServicesGen.Bat ch DocLive Editor(HP Exstream)Membership and Benefit ServicesLookups:Benefit )MSExchangeAddress Correction &IMB ServicesTransf er FileGet FormReq (P1)CorticonRulesEngineClaretyRetirement Line of BusinessApplicationQASProWebPrebuiltDirect WSDirect rres. ServicesSubmitLiveDocGroupIDClaretyBatchUNCPat hMFTTransf er FileSatoriPrivate DropZone/LAN
Key Project Initiatives 12TEAM ProgramTRS LondonData Center ColocationTexas.GovMobile Device ManagementInformation SecurityCloud ComputingRemote CounselingIMD Support and Governance
Issues and Challenges TEAM Program Schedule and ResourceAlignment Staffing & Retirements Information Security IT Administrative Efficiencies Competing Priorities13
Technology Trends Technology transformation – Mainframe toDistributed computing Enterprise Service Bus Web Based Services Cloud Computing Personal and Mobile Devices Risk Based Security Data Management and Analytics14
Goals for FY 20161. Recruit, train and retain great IT people15
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Goals for FY 20161. Recruit, train and retain great IT people2. Build and maintain a robust IT infrastructure3. Develop and maintain a strong, creativeapplications development team4. Manage projects and application portfolioseffectively - TEAM!5. Ensure partnerships within the IT departmentand with the business6. Develop a collaborative relationship withexternal partners18
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Corticon Rules Engine Contact Center OpenScape FileNet P8 Kofax Non-Government Entities Government Agencies Prebuilt Integration Membership and Benefit Services Clarety Batch e- Signature Services CIM Schema Save Doc Initiate WF Update WF Gen. LiveDoc Transfe
