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Programs and Projects Committee Meeting AgendaMonday, May 10, 2021, 10:00 a.m.Due to the statewide stay at home order and the Alameda County Shelter in PlaceOrder, and pursuant to the Executive Order issued by Governor Gavin Newsom(Executive Order N-29-20), the Commission will not be convening at its CommissionRoom but will instead move to a remote meeting.Members of the public wishing to submit a public comment may do so by emailingthe Clerk of the Commission at vlee@alamedactc.org by 5:00 p.m. the day beforethe scheduled meeting. Submitted comments will be read aloud to the Commissionand those listening telephonically or electronically; if the comments are more thanthree minutes in length the comments will be summarized. Members of the publicmay also make comments during the meeting by using Zoom's “Raise Hand” featureon their phone, tablet or other device during the relevant agenda item, and waitingto be recognized by the Chair. If calling into the meeting from a telephone, you canuse “Star (*) 9” to raise/ lower your hand. Comments will generally be limited to threeminutes in length, or as specified by the Chair.Committee Chair:Carol Dutra-Vernaci, City of Union CityExecutive DirectorTess LengyelVice Chair:Rebecca Saltzman, BARTStaff Liaison:Gary HuisinghMembers:Jen Cavenaugh, David Haubert, Lily Mei,Nate Miley, Sheng Thao, Richard Valle,Bob WoernerClerk of the Commission:Vanessa LeeEx-Officio:Pauline Russo Cutter, John BautersLocation .us/j/96362636411?pwd NTRRbldhTm5XSnlBZEhsMjBSWGhTdz09For PublicAccessDial-inInformation:(669) 900-6833Webinar ID: 963 6263 6411Password: 461150Webinar ID: 963 6263 6411Password: 461150To request accommodation or assistance to participate in this meeting, please contact Vanessa Lee, the Clerk ofthe Commission, at least 48 hours prior to the meeting date at: vlee@alamedactc.org1. Call to Order2. Roll Call3. Public Comment
4. Consent CalendarPage/Action4.1. Approve April 12, 2021 PPC Meeting Minutes1A4.2. Approve Cost Reimbursement Agreement with the Tri-Valley SanJoaquin Valley Regional Rail Authority5A5.1. Metropolitan Transportation Commission’s Safe and Seamless MobilityQuick-Strike Program Update7I5.2. Approve Alameda County 2021 Mid-Cycle Augmentation of the 2020State Transportation Improvement Program31A5.3. Approve actions associated with allocation of Regional Measure 2funds for Livermore Amador Valley Transit Authority’s Rapid Bus StopImprovement project45A5.4. Approve actions necessary to initiate and complete the preparation ofPlans, Specifications, and Estimate (PS&E) and Right of Way Phases forReady to List package for the Oakland Alameda Access Project81A5. Regular Matters6. Committee Member Reports7. Staff Reports8. AdjournmentNext Meeting: Monday, June 14, 2021Notes: All items on the agenda are subject to action and/or change by the Commission. To comment on an item not on the agenda (3-minute limit), submit a speaker card to the clerk. Call 510.208.7450 (Voice) or 1.800.855.7100 (TTY) five days in advance to request a sign-language interpreter. If information is needed in another language, contact 510.208.7400. Hard copies available only by request. Call 510.208.7400 48 hours in advance to request accommodation or assistance at this meeting. Meeting agendas and staff reports are available on the website calendar. Alameda CTC is located near 12th St. Oakland City Center BART station and AC Transit bus lines.Directions and parking information are available online.
Commission ChairMayor Pauline Russo CutterCity of San LeandroCommission Vice ChairCouncilmember John BautersCity of EmeryvilleAC TransitBoard President Elsa OrtizAlameda CountySupervisor David Haubert, District 1Supervisor Richard Valle, District 2Supervisor Wilma Chan, District 3Supervisor Nate Miley, District 4Supervisor Keith Carson, District 5BARTVice President Rebecca SaltzmanCity of AlamedaMayor Marilyn Ezzy AshcraftCity of AlbanyCouncilmember Rochelle NasonCity of BerkeleyCouncilmember Lori DrosteCity of DublinMayor Melissa HernandezCity of FremontMayor Lily MeiCity of HaywardMayor Barbara HallidayCity of LivermoreMayor Bob WoernerCity of NewarkCouncilmember Luis FreitasCity of OaklandCouncilmember At-LargeRebecca KaplanCouncilmember Sheng ThaoCity of PiedmontCouncilmember Jen CavenaughCity of PleasantonMayor Karla BrownCity of Union CityMayor Carol Dutra-VernaciExecutive DirectorTess LengyelAlameda CTC Schedule of Upcoming MeetingsMay through June 2021Commission and Committee MeetingsTimeDescriptionDate2:00 p.m.Alameda CTC Commission MeetingMay 27, 2021June 24, 202110:00 a.m.Programs and Projects Committee(PPC)11:30 a.m.Planning, Policy and LegislationCommittee (PPLC)1:00 p.m.Alameda CTC Audit CommitteeJune 14, 2021Advisory Committee Meetings5:30 p.m.Bicycle and Pedestrian AdvisoryCommittee (BPAC)May 27, 20211:30 p.m.Alameda County TechnicalAdvisory Committee (ACTAC)June 10, 20211:30 p.m.Paratransit Advisory and PlanningCommitteeJune 28, 2021Due to the statewide stay at home order and the Alameda County Shelterin Place Order, and pursuant to the Executive Order issued by GovernorGavin Newsom (Executive Order N-29-20), the Commission will not beconvening at its Commission Room but will instead move to a remotemeeting.Meeting materials, directions and parking information are all available onthe Alameda CTC website. Meetings subject to change.
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Programs and Projects CommitteeMeeting MinutesMonday, April 12, 2021, 10:00 a.m.4.11. Call to Order2. Roll CallA roll call was conducted. All members were present with the exception of CommissionersMiley and Thao.Subsequent to the roll call:Commissioner Miley joined during item 5.2. Commissioner Valle left the meeting duringitem 5.3.3. Public CommentThere were no public comments.4. Consent Calendar4.1. Approve March 8, 2021, PPC Meeting Minutes4.2. Approve the Administrative Amendments to Various Agreements to ExtendAgreement Expiration DatesCommissioner Saltzman moved to approve the Consent Calendar. CommissionerMei seconded the motion. The motion passed with the following roll call votes:Yes:Bauters, Cavenaugh, Cutter, Dutra-Vernaci, Haubert, Mei, Valle,Woerner, SaltzmanNo:NoneAbstain: NoneAbsent: Miley, Thao5. Regular Matters5.1. Approve Measure B, Measure BB, and Vehicle Registration Fee Programs Update andInterim Policy UpdatesTess Lengyel stated that this item is to approve Measure B, Measure BB, and VehicleRegistration Fee (VRF) program updates and interim policy updates. She noted thatthe policy updates are to provide additional responsiveness to address COVID-19related transportation needs. Ms. Lengyel introduced John Nguyen to present theitem. Mr. Nguyen noted that staff recommends that the Commission approve thefollowing policy updates: Timely use of Funds - Staff recommends a one-year extension of the currenttimely use of funds policy requirements to provide Direct Local Distribution(DLD) recipients additional time to draw down their fund balances.Meal Delivery Program Cost Eligibilities - Staff recommends a continued oneyear extension of meal delivery program eligibility under the Seniors andPeople with Disabilities (Paratransit) Program Implementation Guidelines forFY 2021-22.Same-Day Transportation Services and Specialized Accessible Van ServiceCost Eligibilities - Staff recommends an additional interim change to theSeniors and People with Disabilities (Paratransit) Program’s ImplementationPage 1
Guidelines to reduce the minimum age eligibility requirement for theParatransit program.Mr. Nguyen noted that for the discretionary programs update, several fundingopportunities will be incorporated into the 2022 Comprehensive InvestmentPlan (CIP) later this Spring including a Measure B Bicycle/Pedestrian COVID-19Rapid Response Grant Program, a 2022 CIP Measure B, VRF, TransportationFund for Clean Air Call for Projects and a Safe Routes to School (SR2S) MiniGrant Program.Commissioner Cutter commented that San Leandro appreciates the ability touse their DLD paratransit funds for senior trips to/from vaccination sites.Commissioner Mei expressed her appreciation of Alameda CTC for helping the citiesin their time of need. She noted that the City of Fremont has benefited from the DLDfunds and the policy and program modifications.Commissioner Haubert stated that it came to his attention that In-Home SupportiveServices (IHSS) workers rely on public transit to get to/from their clients and hesuggested that IHSS workers can benefit greatly from a free transit pass.Commissioners Mei made a motion to approve this item. Commissioner Bautersseconded the motion. The motion passed with the following roll call votes:Yes:Bauters, Cavenaugh, Cutter, Dutra-Vernaci, Haubert, Mei, Valle,Saltzman, WoernerNo:NoneAbstain: NoneAbsent: Miley, Thao5.2. Approve Contract Amendment for E. 14th St./Mission Blvd. and Fremont Blvd.Multimodal Corridor ProjectTess Lengyel stated that last summer, the Commission adopted the overall vision forthe E. 14th St./Mission Blvd. and Fremont Blvd Multimodal Corridor project and theaction today will move this project into Phase II. Ms. Lengyel introduced AleidaAndrino-Chavez to provide a brief overview of this item. Ms. Andrino-Chavezrecommended that the Commission authorize the Executive Director or a designeeto negotiate and execute Amendment No. 4 to Professional Services AgreementNo. A18-0024 with Kittelson and Associates, Inc. to add 1,388,000 for a total, not-toexceed amount of 2,588,000 and extend the contract to December 31, 2023, tocomplete Phase II of the E. 14th St./Mission Blvd. and Fremont Blvd. MultimodalCorridor Project.A public comment was made by Dave Campbell, Bike East Bay, supporting closingthe gaps for the many bike projects in this corridor.Commissioner Saltzman commented that she is excited to see that BRT is beingconsidered for Bay Fair BART. She offered BART’s support to help with elements ofthis phase like the BRT extension and bike/ped connections to BART stations.Commissioner Mei stated that she is supportive of the amendment and noted thatcontinued funding support for all projects on the corridor, including Decoto BlvdPage 2
and Fremont Blvd in the cities of Union City and Fremont, will be important forimplementation.Commissioner Saltzman made a motion to approve this item. Commissioner Meiseconded the motion. The motion passed with the following roll call votes:Yes:Bauters, Cavenaugh, Cutter, Dutra-Vernaci, Haubert, Mei, Miley, Valle,Woerner, SaltzmanNo:NoneAbstain: NoneAbsent: Thao5.3. Approve actions associated with the Construction Phase of the I-80 GilmanInterchange Improvements ProjectTess Lengyel stated that this action is expected to complete all the funding andcontracting needs on the Gilman Interchange Project for phases one and two. Shenoted that last month, the Commission took an action for a final funding amount forthe construction contract for this project, which will be awarded to the lowestbidder this month in April, and phase two will be advertised after approval of thestate funds by the California Transportation Commission (CTC).Trinity Nguyen recommended that the Commission approve the following actionsrelated to the construction phase of the I-80 Gilman Interchange ImprovementsProject: Approve allocation of 10,101,800 of Measure BB funds from the CongestionRelief, Local Bridge, Seismic Safety program (TEP-26) for the Project( 5,864,300 capital, 4,237,500 support); and Authorize the Executive Director or designee to execute Amendment No. 7to Professional Services Agreement No. A15-0034 with Parsons TransportationGroup, Inc. (PTG) for an additional amount of 2,200,000 for a total not-toexceed amount of 13,873,000 to complete the design for Phase 2 of theproject, inclusive of right-of-way (R/W) acquisition and bid support services,and to provide design support services during construction (DSDC) for Phase1 and Phase 2. Authorize the Executive Director or designee to enter into all necessaryagreements to achieve Project commitments.Commissioner Bauters questioned how users of the Bay Trail will be able to continueto navigate North to South along the Gilman Tom Bates Fields to Albany duringconstruction of the first stage of the Bicycle Pedestrian Bridge. Ms. Nguyen statedthat the existing Bay Trail will remain open during construction with a clearance of16-feet and proper width to allow for complete navigation of the trail. She statedthat signage will be in place as well.Commissioner Bauters asked for confirmation that the Measure BB funding will beused for Phase 2 of the project to construct the round-about. Ms. Nguyen said yes,the primary capital portion is for Phase 2.Commissioner Bauters asked what is the core driving factor for the change in costfor this project. Ms. Nguyen stated that costs in Phase 1 were due to COVID-19inefficiencies, staffing and materials costs, specifically the costs of steel andconcrete. In Phase 2 the driver of costs is due to changes in the project deliveryschedule, utilities and right of way needs.Page 3
Commissioner Bauters asked which source of funding is refunded first. Ms. Lengyelstated that Measure BB gets refunded first.Commissioner Woerner commented that he supports this project andcomplimented staff on figuring out how to get the project done with its manycomplexities.A public comment was made by Dave Campbell, Bike East Bay, who noted that heis in support of this project and is looking forward to working with Caltrans andAlameda CTC to make sure the public knows about potential closures duringconstruction.Commissioner Woerner made a motion to approve this item. Commissioner Meiseconded the motion. The motion passed with the following roll call votes:Yes:Bauters, Cavenaugh, Cutter, Dutra-Vernaci, Haubert, Mei, Miley,Woerner, SaltzmanNo:NoneAbstain: NoneAbsent: Thao, Valle6. Committee ReportsThere were no committee reports.7. Staff ReportsTess Lengyel noted that the California Energy Commission (CEC) approved initial fundingfor a hydrogen fuel grant that will support hydrogen fuel drayage trucks and a fuelingstation in Alameda County. Ms. Lengyel stated that the funding was 4 million short ofwhat was proposed in the grant application and the agency is working with the CECand CARB to close the funding gap.Ms. Lengyel stated that on March 29, 2021, Alameda CTC held a Joint Paratransit Advisoryand Planning Committee and Paratransit Technical Advisory Committee meeting thatincluded presenters from the health department, ADA providers and city programs, and arepresentative from Vancouver British Columbia to talk about COVID response.Ms. Lengyel noted that a Save-the-Date will be provided for the I-80 Gilman Interchangeproject groundbreaking event, which will take place on May 20, 2021.8. Adjournment/ Next MeetingThe next meeting is:Date/Time:Monday, May 10, 2021 at 10:00 a.m.Page 4
Memorandum4.2DATE:May 3, 2021TO:Programs and Projects CommitteeFROM:Gary Huisingh, Deputy Executive Director of Project DeliverySUBJECT:Approve Cost Reimbursement Agreement with the Tri-Valley SanJoaquin Valley Regional Rail AuthorityRecommendationIt is recommended that the Commission approve and authorize the Executive Director ordesignee to execute a Cost Reimbursement Agreement with the Tri-Valley San JoaquinValley Regional Rail Authority (TVSJVRRA).SummaryTVSJVRRA is a new transit agency established by state law AB 758, which was effectiveJanuary 1, 2018, and proposes to design and construct a section of the Valley Link railroute within the median of Interstate I-580 that would include a transfer station facilitybetween Valley Link and BART at the Dublin/Pleasanton BART Station.Alameda CTC has informed TVSJVRRA that the installation of the Valley Link route withinthe I-580 corridor would require modifications to the existing express lanes and relatedtolling equipment within the I-580 corridor between the I-580/I-680 Interchange andGreenville Road in Livermore, which Alameda CTC operates. TVSJRRVA recognizes thatthe design of the project within the I-580 corridor needs to meet Caltrans and AlamedaCTC design standards and requirements for the roadway improvements and tollingequipment, and to address any impacts the Valley Link system may have on the existingroadway, I-580 express lanes, and tolling facilities.TVSJVRRA has been engaged with Alameda CTC in the review of the proposed projectand has agreed to provide 992,000 to Alameda CTC for its participation in thedevelopment of the proposed project.Staff recommends the Commission authorize the Executive Director or designee toexecute a Cost Reimbursement Agreement with TVSJVRRA. The anticipated AlamedaCTC consultant costs to be reimbursed through this agreement include preliminaryengineering and design review and related support, as well as consultant support forPage 5
procurement/contracting of toll system integrator to ensure the next phase of the project(final design and construction) is not delayed.Fiscal Impact: There is no fiscal impact associated with the requested action.Page 6
5.1MemorandumDATE:May 3, 2021TO:Programs and Projects CommitteeFROM:Vivek Bhat, Director of Programming and Project ControlsJacki Taylor, Senior Program AnalystSUBJECT:Metropolitan Transportation Commission’s Safe and Seamless MobilityQuick-Strike Program UpdateRecommendationThis item is to provide the Commission with an update on the Metropolitan TransportationCommission’s Safe and Seamless Mobility Quick-Strike Program. This item is forinformation only.BackgroundOn February 5, 2021, the Metropolitan Transportation Commission (MTC) released a callfor project nominations for the Safe and Seamless Mobility Quick-Strike Program(Program), a one-time, competitive grant program within its One Bay Area Grant Cycle 2(OBAG 2) program framework.To encourage community-based project investments and address local needs throughoutthe region, MTC had requested County Transportation Agencies (CTAs) to submit projectnominations for their county area by March 30, 2021. County targets provided were to beused as a guide based on the OBAG 2 county program distribution, and AlamedaCounty’s funding target was 19.9% (approximately 9.8 million).In response, Alameda CTC staff submitted 12 project nominations requesting a total of 15.1 million (Attachment A). MTC received a total of 71 project nominations from thenine Bay Area CTA’s for a total amount requested of more than 108 million. MTC staff hasreleased an initial staff recommendation that includes nine (9) projects from AlamedaCounty for a total of approximately 9.6 million (Attachment B). A final recommendationis scheduled for consideration and approval by MTC in June 2021.In order for projects to be included in the final recommendation for MTC’s approval inJune, all supporting documentation (complete application material) for therecommended projects is due to MTC (via Alameda CTC) by May 21, 2021. The requiredPage 7
items are: a resolution of local support and, as applicable, a resolution for Surplus Lands Actcompliance; completion of the Local Compliance Checklist; Complete Streets Checklist(s)and summarized responses to any comments received from the Bicycle and PedestrianAdvisory Committee; and a complete Transportation Improvement Program (TIP)application.Potential Program AugmentationAt its May meeting, MTC will consider the distribution of an additional 34 million availablethrough the federal Coronavirus Response and Relief Supplemental Appropriations Act(CRRSAA) highway infrastructure funds. MTC staff’s recommendation includesaugmenting the Program with the CRRSAA funds as follows: 17.2 million directed to fund additional projects nominated by CTAs – primarily, thiswould be projects remaining from the original pool of nominations, but for countiesthat limited their nominations to within their county target, a limited number of newprojects may be submitted; and
May 10, 2021 · Programs and Projects Committee Meeting Agenda Monday, May 10, 2021, 10:00 a.m. Due to the statewide stay at home order and the Alameda County Shelter in Place Order, and pursuant to the Executive Order issued by Governor Gavin Newsom (Executive Order N-29-20), the Commission will not be convening at its Commission
