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eTHOMASeTHOMASPractice Management SoftwareProviding the best office automationsolutions for successful healthcarebusinesses.

eTHOMAS Practice Management SoftwareComprehensive doesn’t have to mean complicated.At Genius Solutions, Inc. we believe that implementing a computerizedoffice management system should be as easy and comfortable as possible. We have created a practice management system that looks atthe needs of you, the end-user, and puts those needs first, as we striveto help you enhance and streamline your current office operations.Implementing our practice management solution will give you the toolsto manage your practice and keep your practice from managing you.Founded in 1986 by a team of healthcare software professionals, Genius Solutions,Inc. has a proven track record in developing cutting edge medical softwareapplications, and experience counts! With more than 21 years of experience inthe healthcare management industry, we understand the needs of you, ourprofessional business customers, and the daily challenges you face in an everchanging healthcare environment.The Total Health Office Management Automation System (THOMAS), practicemanagement software was created to help you streamline your healthcare officemanagement operations by automating functions such as medical billing,appointment scheduling, financial and statistical analysis, and patientcorrespondence. eTHOMAS’ enhanced capabilities, customization options, andscalability can give you the ultimate practice management control, regardless ofthe size or specialty of your medical business organization.We care--our software development philosophy is You. We are always on thelookout for additional product and program solutions that will allow you greaterfreedom and ease to do what you do best, and still increase your cash flow andgrow your business. Our applications are in use throughout the United States,because of this design and development philosophy. We look forward to working with you.

eTHOMASProgram Features eTHOMASPROGRAM FEATURED BENEFITSLive Demo With Genius Solutions! Built-in help is available on each screen Validation messages help you input dataaccurately and efficiently Track procedure codes, generate recall reports,and monitor work and cash flow with dozens ofbuilt-in financial, system, and customizablereports, which can also be integrated intoMicrosoft Excel or Word Produce customized, route/encounter slipsattaching patients’ visits to claim posting,eliminating lost charges Customize your Appointment Scheduler indozens of ways and adjust your business flowwith built-in reports for appointment tracking Attach multimedia to patient files—scan in,upload, store, and view—patient pictures,insurance cards, and other user-defined files Scalable from small to large wide area networkenvironments Comprehensive security and activity tracking forHIPAA compliance and confidentiality Feature-rich applications such as e-Prescribing,e-Statements, and Automated AppointmentReminder Calling integrate seamlessly into yoursystemIf you would like to arrange an interactive demonstrationof eTHOMAS, please contact your local SalesRepresentative or Genius Solutions Sales Department at(586) 751-9080, (800)645-0955 [Outside Michigan only].CONTACT US FOR MOREINFORMATIONGenius Solutions - Sales Departmentphone: 586-751-9080 fax: 586-751-9230www.geniussolutions.com

eTHOMAS Patient Registration & Routing Insurance and Benefit tracking for copays and deductibles Complete history of patient visits andfinancial information Multimedia capabilities providing avariety of information at your fingertips Generate patient statements, claims,and route/encounter sheets either as agroup or on a per-patient basis A complete history of a patient’s visitsand financial activity is available for youto view or print out at any time, for thepatients themselves or for in-office use Track insurance, benefit, and visits forinsurance carriers; co-pays anddeductibles; and accommodatecapitation, pre-authorization plans,HMOs, and self-pay patientsPatient Entry and ongoing patient history anddocumentation could not be easier or more thorough.Patient information is easy to enter andupdate. Our Patient Entry Wizard will takeyou from one screen to the next, as you fill inappropriate patient, policy, and benefitinformation for each patient. Enter contactinformation for a guarantor, emergencycontact, and other general contacts such asphone, cell, work, fax and e-mail. We supplyfeatures that make your day-to-day patienttasks easier.Stay abreast of your patients’ health andfinancial needs through our notes and datetriggered alert messages and warnings.Our insurance tracking allows for an unlimitednumber of carriers, start and end dates for aspecific insurance and warnings if you attemptto use that carrier outside the valid dates.Electronically scan the front and back ofinsurance cards, patient I.D. cards, or otherinformation for future access at any desktop.No more running to grab a patient file to verifyan insurance number or claim address, orworse, not being able to read the copy onceyou get your hands on it. The ability to trackco-pays. Deductibles for approved services,and expected payments are all trackedautomatically. Generate outbound and trackinbound referrals. With eTHOMAS, all of thisinformation is at your fingertips.If you are looking for comprehensive,intuitive, patient-centered features,eTHOMAS is your answer!

Appointment SchedulingEnjoy the ultimate appointment schedulingexperience with our comprehensive andcustomizable Appointment SchedulerTake advantage of our advanced, featurerich scheduler. Don’t resolve yourself toeveryday rows and columns, eTHOMASoffers you multiple options for utilizing andcustomizing the appointment scheduler, tobest meet your office’s specific needs.Unlike off-the-shelf calendars, theeTHOMAS appointment system isextraordinarily flexible and tremendouslypowerful--there is no “settle-for” ineTHOMAS. Make day-to-day patientmanagement and office flow easier to see,control, and track.Create customized appointment codesand assign them any color or code youwould like. This gives you the opportunityto look on your daily calendar at a glanceto see what your day is like. Designatespecific hours in a day for special types ofappointments. Color block off hours fornew patients, or perhaps hospital roundsor surgery.Avoid lost charges by generating routeslips based on appointments in thescheduler for any specific date and trackthose route slips to ensure you have notmissed any charges.Our Appointment ManagementSystem is a “must see” feature! Youare the artist, eTHOMAS is thecanvas.eTHOMAS Define and color-code your ownappointment codes, time blocks, andrestrictions for optimal resourcemanagement at a glance Schedule multiple appointments at onetime, automatically Find appointments when patients forgetthem Find next open appointment toaccommodate your patient’s availability Schedule, reschedule, or cancelappointments easily with our point-andclick calendar Easily and quickly accommodatevacation time or spur-of-the momentprovider reschedules Avoid missed charges with the use ofroute slip tracking Integrated appointment reminders andrecalls are available

eTHOMAS Processing Patient Charges Electronically generate claims,invoices, statements, EOBs, andinquiries Recall tracking by procedure codeimproves patient care and on-goingoffice income Patients can be set up for variouscollection plans—traditional, fixed rate,HMO, capitation, and patient contracts Generate walkout receipts “on the fly”as patients check out Group patients together by family andtake advantage of Family Featuressuch as family statements, receipts,and appointment monitoring Built-in, comprehensive claim edits andpre-billing reports to minimizerejections "Last Claim" feature allows you tocreate a new claim identical to the lastone, for that patient On-screen claim form preview andreview Choose multiple or single insurancecompany billing or claim submissionoptionsFast, Efficient, and Adjustable--see how eTHOMAS helpsyou with patient charges and payments.An office management automation systemmust do more than simply submit primary,secondary, and tertiary insurance claims tobe the type of tool your office will demand.With eTHOMAS, you have the flexibility toproduce the type of billing that fits your needs,when you need it. Print or transmit claims atany time, then track your AccountReceivables with our sweeping claimsmanagement reports quickly, and easilyfollow-up on any outstanding claims.Genius Solutions’ customers enjoy theflexibility and efficiency electronic claimsubmission can provide to a fast pacedhealthcare environment.With higher claim acceptance rates, reducederrors and faster claim payment turnaround,you can experience the advantage electronicclaim processing can bring to your businessorganization. With properly coded route/encounter forms, trained employees canenter hundreds of charges per hour. In manycases, you can eliminate redundant data entryby allowing eTHOMAS to follow your defaultchoices and automate the process for you.When you need to make transactionadjustments or changes, you will find ituniquely effortless to do so in eTHOMAS.If speed and efficiency are your targets,then eTHOMAS hits a pair of homeruns.

Payment Posting & Auto PostingLet eTHOMAS put your money at yourfingertips faster, by streamlining yourPayment Posting for you.Withourautomatedpaymentmemorization features, eTHOMAS willtrack procedure allowed amounts, payrates, copayment values and participatingadjustments rates to help guide youthrough a more streamlined paymentposting cycle. By memorizing thepayment activity of your practice for eachinsurance carrier processed, eTHOMASwill automatically enter the most currentexpected payment values for you, savingyou the time of manually entering in thisinformation yourself. This powerful featurealso helps ensure proper reimbursementby providing you with a tool to measureany fluctuations in insurancereimbursement or insurance omissions.Take your insurance payment posting tothe next level by incorporating ourautomated electronic remittance features.With our automated electronic remittanceapplication you can process even thelargest electronic payment voucher inseconds. Each newly received electronicremittance check is conveniently displayedin our electronic remittance check registerautomatically notifying you of newinsurance payment activity.With eTHOMAS at your side, you willbe able to review, edit and batchpost entire checks with a new foundease.eTHOMAS For visual ease of use, the patientledger includes color-coded payments,credits, debits, and insuranceinformation For better transaction evaluation, youcan sort the patient ledgers by variousfields Easily adjust items posted in error Include optional notes on the patientstatements “Smart” software “learns” yourpayments, co-pays, and adjustments,reducing time and increasing postingaccuracy Automated insurance payment postingfrom 835 insurance remittance advice