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Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsThis inventory provides a list of capacity building tools currently offered by Municipal Affairs, the Alberta Urban MunicipalitiesAssociation (AUMA), the Allberta Association of Municipal Districts and Counties (AAMDC), and other municipal associations andmunicipally-related entities, for each of the eight broad subject areas covered in the MSS Self-Assessment Questionnaire. Additionalresources and services may be available through these organizations.TitleDescriptionCitizen EngagementCitizen EngagementToolkitSelf-Assessment Questions 1.1 to 1.5This toolkit is intended toAUMA / AAMDC Publicationassist municipalities create aneffective engagement plan byproviding a usable set of toolsto involve citizens in manydifferent ways.Public Input Toolkit withDigital EngagementThis Toolkit provides someMAguidance about howmunicipalities can maintaingood relationships throughappropriate public input intodecisions made by Council.The Alberta Grade 6 SocialMAStudies program allowsstudents to focus oncitizenship, identity anddemocratic processes ofdecision-making within oursociety.Grade 6 – BuildingCommunities ThroughLocal GovernmentSourceForm1 of 21Web .ca/documents/MDRS/AMA Public Input Toolkit .ca/edu grade6
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleGrade 11- Career and LifeManagement: Careers inLocal GovernmentDescriptionSourcePromotes local government MAto high school students in aninteractive format.FormPublicationLocal GovernmentParticipatory PracticesManualPetitionsA toolkit to support publicFCMparticipation in municipaldecision making.A guide for the generalMApublic, elected officials andmunicipal officers on how tocomplete the petitiondocument.Advisors are available toMAanswer questions regardingthe citizen engagementmechanisms ernational/Local Government Participatory Practices Manual EN.pdfPublicationwww.municipalaffairs.gov.ab.ca/am petition information for electorsMunicipal AdvisoryServicesWeb Referencewww.municipalaffairs.gov.ab.ca/edu grade11ServiceLocal ElectionsSelf-Assessment Questions 1.6 to 1.9Election Advisory Services Advisors are available toMAanswer questions regardingthe Local AuthoritiesElections Act as well as otherelection related concerns.Servicema.lgsmail@gov.ab.caReturning Officer Training Training for election officials MAis presented under theauspices of Municipal Affairs.InstructionCompletedCandidate TrainingInstructionCompletedA training session related tocandidate requirements.MA2 of 21
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleElection Resources Procedure Manual /Calendar / FormsRunning for MunicipalOffice in AlbertaMunicipal CouncilsWomen in LocalGovernmentProcedural BylawsAgenda Preparation forCouncil MeetingsDescriptionSourceProvides informationMAexplaining the conduct of anelection and the formsassociated with an election.Provides information onMArunning for municipal office,explains legislativerequirements and councillorsduties once elected.FormPublicationSelf-Assessment Questions 1.10 to 1.14FCM has developed a set of FCMstrategies and tactics thatmunicipal councils can use tofurther the involvement ofwomen in municipalgovernment.Samples of Procedural bylaws MAfrom Municipal ExcellenceNetwork submissionsA document containing best MApractices for a municipality toconsider when constructingan agenda.A Guide to the Preparation A document outlining bestof Council Meetingpractices and legislation forMinutesminute taking for c nlocal-government.htmMunicipalExcellenceNetwork /EXT/MeNet/default.aspxPublication3 of 21Web ms/A GUIDE FOR PREPARING A COUNCIL MEETING AGENDA s/A GUIDE FOR PREPARING A COUNCIL MEETING AGENDA 2016.pdf
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleBasic Principles of BylawsDescriptionSourceIdentifies bylaw requirements MAaccording to the MGA andprovides samples of commonbylaws.FormPublicationWeb ms/Basic Principles of Bylaws 2016.pdfRetention and Scheduling This document describes the MAof Municipal Recordsvarious types of municipalrecords and provides asuggested retention schedulefor the disposition of a uments/ms/Retention and Scheduling 2014.pdfPolicy DevelopmentMAMunicipalExcellenceNetwork default.aspxMAServiceMunicipal AdvisoryServicesSamples of policiesdeveloped by councils toensure efficient and fairoperations withinmunicipalities.Advisors are available toanswer questions regardinglegislative and proceduralmatters that come beforecouncil.Training Opportunities and Participation Self-Assessment Questions 1.15 to 1.16Elected Officials Education A wide selection of onlineAUMA / AAMDC MicrositeProgramprofessional development forElected Officials, appointedmembers of municipalagencies, boards andcommittees, municipaladministration and thegeneral public.4 of 21http://eoep.ca/home
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleDescriptionSourceFormMunicipal Elected Officials Coming Soon through theAUMA / AAMDC InstructionOrientation TrainingElected Officials EducationProgram.Roles and ResponsibilityA program designed to help MAInstructionTraining– Elected andcouncil and administrationAppointed officialsunderstand their respectiveroles as outlined in the MGA.Web ReferenceComing SoonNow That You’ve BeenElectedAn overview of theMAresponsibilities of an electedofficial and is intended tohelp understand the powersand duties of a 17.pdfPecuniary Interest forMunicipal CouncillorsExplains pecuniary interestand the procedures electedofficials must followaccording to the ments/Pecuniary interest ernational/our-programs.htmMAInternational Publications FCM has paired CanadianFCMmunicipal experts with peersin Asia, Africa, the MiddleEast, Eastern Europe, LatinAmerica and the Caribbean toshare knowledge, solveproblems, deliver servicesand forge closer connections.5 of 21Email: MA-lgsmail@gov.ab.ca
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleDescriptionSourceStrategic and Long Term Planning Self-Assessment Questions 1.17 to1.19Integrated CommunityThe AAMDC has developed a AAMDCSustainability Plan (ICSP) toolkit to assistToolsadministrators facilitate longterm, sustainable planningfor their communities.FormWeb y-plan-icsp-toolkitEnergy Policies Framework Provides a framework toAUMAguide the development ofmunicipal energy policies.Municipal Planning HubOutlines the purpose andAUMAprinciples of land useplanning, provincial andmunicipal land use plans andlegislation including theimpact of pending MGAamendments and a summaryof planning tools andresources.Municipal SustainabilityMSPs provide an outlet forAUMAPlanningwisdom and expertise ofcommunity members todiscover innovative solutionsthat address social, cultural,economic, environmental andgovernance challenges todaywhile leaving a positive legacyfor future ainability-planning6 of 21
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleHuman ResourcesMunicipal CareersAwareness ToolkitDescriptionSourceFormSelf-Assessment Questions 2.1 to 2.2Provides several tactics that AUMA / AAMDC Publicationwill bring positive attention / ARMAA / LGAAto municipal employees and / SLGMraise the public’s interest inmunicipal careeropportunities.Internship (MunicipalAdministration, Financialand Land-use Planning)Supports municipalities and MAplanning service agencies tohost interns, and recruitrecent post-secondarygraduates interested in acareer the province’smunicipalities.This documents providesMAinformation on hiring a CAO.Hiring a ChiefAdministrative OfficerA three-step CAO PerformanceCAO Performance Evaluation Evaluation Toolkit that willToolkitbenefit municipalities across the Hiring Chief Administrative Officer.pdfPublicationStaff Training and Development Opportunities Self-Assessment Questions 2.3 to 2.5Resources for supporting All provide courses for staff Various Websites Instructionstaff developmentdevelopment7 of 21Web -performanceSLGM / LGAA / ARMAA /Tax ClerksAssociation/ Municipal ClerksAssociation/ GFOA
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleMunicipal CorporateReviews (MCR)DescriptionA cooperative effort betweencouncil, administration andAlberta Municipal Affairs toevaluate a municipality’sstrengths and identify potentialfor improvement. The reviewaddresses governance,administration, and financialmanagement cipalaffairs.gov.ab.ca/mah mation BulletinsProvides information onimportant municipal dates,changes to legislation etc.Technology ResourcesBroadband ToolkitSelf-Assessment Questions 2.6 to 2.8To assist municipalitiesAAMDCexplore potential roles indelivering high-speedInternet to rural ratepayers.BudgetSelf-Assessment Questions 3.1 to 3.9Financial Advisory Services Advisors are available toMAanswer questions regardingall aspects of municipalfinances.Service8 of 21Web Referencema.lgsmail@gov.ab.ca
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleBudget Analyst AcademyMunicipal FundamentalsWorkshopDescriptionSource3-day course to provideGFOAfinance professionals with anin-depth understanding ofbudgeting and how it fitswith, and supports,achievement of broaderorganizational goals andpriorities.A comprehensive 3-dayGFOAcourse designed to educatethe finance officer who isnew to municipal operations,advance the finance officerwho has a desire to move upin municipal finance, orrefresh the knowledge of thefinance officer who hasexperience in municipalfinance.Sample Municipal Budgets A collection of sampleAUMAbudgets for reference or forthe preparation of your ownmunicipal budget material.DebtDebt Limit WorksheetFormInstructionWeb tiatives/sample-municipal-budgetsSelf-Assessment Questions 3.10 to 3.13Worksheet provides a step by Alberta CapitalWorksheetstep calculation to determine Finance Authoritydebt limit and debt servicelimit.9 of 21www.acfa.gov.ab.ca/loan-formscript/dlw index.html
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleTaxesProperty Assessment andTaxation HubGuide to EqualizedAssessment in AlbertaTax Recovery – A GuideTax Recovery TrainingProperty Tax – AddingAmounts To The Tax RollDescriptionSourceSelf-Assessment Questions 3.19 to 3.27Provides an overview ofAUMAAlberta’s propertyassessment and taxationsystem as well as bestpractices in communicatinginformation to propertyowners.A general explanation ofMAequalized assessments andhow they relate to theallocation of property taxesthat support provincial orregional programs.FormWeb escribes the processes that MAmust be undertaken by amunicipality to recoverunpaid taxes.Full day training sessionMAbased on the publication “TaxRecovery – A Guide”Outlines the variousMAProvincial Statutes andRegulations that authorizemunicipalities to add unpaidcosts or fees to the tax uments/ms/Tax Recovery updated ng Amounts to the Tax Roll.pdf10 of 21
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleDescriptionProperty Tax Exemptions – Intended to provide aA Guidedescriptive overview of theAct and the Regulation thataffect the property tax statusof facilities held by non-profitorganizations.Municipal AdvisoryAdvisors are available toServicesanswer questions regardingproperty taxation in Alberta.SourceMA – Assess.ServicesFormPublicationMAServiceFinancial Planning and Risk Management Self-Assessment Question 3.32Asset ManagementProvides support documents MAPublicationto assist Albertamunicipalities in managingtheir infrastructure assets.Municipal Financial &Provides comparison to like MAServiceStatistical Datasized municipalities.A Quick Guide to Financial Guide to understanding the MAPublicationStatementstypical information containedin a municipality’s annualaudited financial statements.Financial InformationReturn ManualProvides guidance for thepreparation of annualmunicipal financialinformation returns.MAPublication11 of 21Web Referencewww.municipalaffa irs.alberta.ca/documents/as/pte guid e ial statistical datawww.municipalaffairs.gov.ab.ca/documents/ms/A Quick Guide to Municipal Financial ents/msb/FIR 2016 Manual update.pdf
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleDescriptionService DeliverySustainableTransportation: List ofProgramsSelf-Assessment Questions 4.1 to 4.2Lists examples of programsAUMAthat can help municipalitiesmake their transportationsystems more sustainable.A collection of best practices MAfrom municipalities of allsizes for reference.Municipal ExcellenceNetworkSourceWater For LifeThe three goals of Water for AEPLife are: Safe, secure drinkingwater; Healthy aquaticecosystems; and Reliable,quality water supplies for asustainable economy.Water Management HubWater is an increasinglyAUMAprecious resource forAlberta’s communities and itis critical that governments,industry, communityorganizations, and citizenswork together to protect andsustain our water resourcesfor current and futuregenerations.FormWeb nceNetwork /MeNet/default.aspxMicrosite12 of ement
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleDescriptionSourceFormMunicipal Climate Change The MCCAC providesAUMA / AAMDC MicrositeAction Centre (MCCAC)technical assistance and/ AEP / MAexpertise to municipalities onactions to increase energyefficiency of operations andimprove community-wideconservation of greenhousegases.Regional Commission and Other Inter-Municipal ArrangementsCollaborative Governance A proactive approach thatMAInitiativeprovides an opportunity tolook internally and intermunicipally and find creative,locally-relevant ways toimprove.Inter-municipal DisputeEncourages the use ofMAResolution Initiativemediation or other disputeresolution alternatives toresolve inter- municipalconflict, rather than referringthe issue to a higherauthority.Municipal DisputeThe Let's Resolve programMAResolution Servicesprovides mediation anddispute resolution supportand training to municipalitieswho want to improve howthey deal with conflict.Web Referencehttp://mccac.ca/Self-Assessment Questions 5.1 to 5.3www.municipalaffairs.gov.ab.ca/mdrs collaServiceboration13 of 21Servicewww.municipalaffairs.gov.ab.ca/MDRS 6
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleMunicipal Collaborationand Mediation ServicesDescriptionSourceFormMDRS delivers programs and MAServiceservices to Alberta’smunicipalities to helpimprove inter-municipalcollaboration, resolve intermunicipal disputes, and buildmunicipal capacity to manageconflict.Significant shared services Provide municipalities withAUMA / AAMDCprograms includes Rural- constantly updatedUrban Cost Sharing Toolkit information, resources andtools that they will need tobegin or continue effectiveworking relationships withother -Assessment Questions 5.4 to 5.5Provides information onAUMAlegislation, policies, bestpractices, case studies, andresources.Microsite14 of 21Web gramsinitiatives/brownfields
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleDescriptionSourceIntegrated CommunityBuild community capacity by FCMSustainability Plan Tool Kit providing municipalgovernments with tools thatwill facilitate long-term, term,sustainable planning for theircommunities; and Givemunicipal governments thetools required to access fundsunder the New Deal for Citiesand Communities.FormPublicationPlanning Advisory Services Advice on planning issuesMArelated to Part 17 of the MGA– LUB, IDP, ASP, Subdivisions.ServiceThe Legislative Frameworkfor Regional and MunicipalPlanning, Subdivision andDevelopment ocuments/ms/THE LEGISLATIVE FRAMEWORK 201208 planeng.htmlThis document discusses the MAlegislated regional andmunicipal planningframework, outlines thelegislated steps in thesubdivision and developmentcontrol process, and notesthe statutory exemptions andlimitations to municipalplanning authority.InfrastructureSelf-Assessment Questions 6.1 to 6.5New Building Canada and Access to several linksCanadaCommunity Sustainability pertaining to superstructureand sustainability.15 of 21Web ission/Integrated Community Sustainability Planning ICSP Toolkit EN.pdf
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleDescriptionGuide For Municipal Asset Asset management is an allManagement Plansencompassing program thatnot only looks at life-cyclesand full cost accountabilitybut also provides a guide tostewardship for the publicworks sector, administrativeaccountability and publictransparency.SourceAUMAFormMicrositeWeb tiatives/asset-managementAsset Management forA high-level, systematicAsset Mgmt. BCSustainable Serviceapproach that supports localDelivery - A BC Framework governments in movingtoward service, asset andfinancial sustainabilitythrough asset s Advisory nicipalgrants-web-portalMunicipalExcellenceNetwork BestPracticesMunicipalExcellenceNetwork default.aspxGrants Portal - informationMAon all provincial grantprograms supportingmunicipalities.Capital Planning PoliciesPolicies developed byMAmunicipalities to ensureproper capital planning forlonger term sustainability.SWOT analysis, prioritizing Before planning for theMAand data collection toolkit future it is best to look at thestrengths, weaknesses,opportunities and threatsthat the municipality isdealing with.16 of x
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ment Questions 7.1 to 7.4Municipal Census Training A step-by-step guide forMAand Manualcensus taking at themunicipal level. It assistscensus coordinators andenumerators in complyingwith the Determination ofPopulation Regulation and allother procedures and policiesrelated to the census.Ecomonic VitalityCommunity VitalityPublic Engagement Toolkitand GuidesWelcoming and InclusiveCommunities ToolkitSelf-Assessment Questions 7.5 to 7.10Self-Assessment Questions 7.11 to 7.14Provide guidance on howMAmunicipalities can maintaingood relationships throughappropriate public input.The WIC initiative supportsAUMAmunicipalities who havejoined the Canadian Coalitionof Municipalities AgainstRacism and Discrimination.Community Development Community DevelopmentAlberta Culturefacilitators design andfacilitate customized servicesto strengthen and buildcapacity in organizations andgroups on topics.17 of 21FormWeb a/mc official ca/documents/MDRS/AMA Public Input Toolkit rams-and-services/
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleHousing HubBusiness Vitality AlbertaEconomic DevelopmentResources HubDescriptionSourceEnables small and mid-sizeAUMAmunicipalities to advanceaffordable housing throughstrategy development, toolsfor tracking progress andinformation on availablefunding from other levels ofgovernment.An easy-to-use tool designed AUMAto help you maximize yourcommunity’s business andeconomic vitality. This toolshow you to solidly build ahealthy community, supportentrepreneurs and fostersmall business ity-albertaProvides toolkits and otherAUMAresources to advanceeconomic developmentthrough creatingentrepreneurial and businessfriendly communities,facilitating business growth,leveraging tourism andutilizing available rces-hub18 of 21Web tiatives/welcoming-and-inclusivecommunities
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitlePolicing HubDescriptionSourceProvides information on how AUMApolice services are deliveredand the associatedlegislation, governance andfunding mechanisms acrossfederal, provincial andmunicipal governments.FormMicrositeTourism Vitality AlbertaToolkitAllows municipalities toAUMAquickly assess strengths andweaknesses in tourism inseven key areas, determineaction steps to strategicallyimprove tourism, and accessresources to further thisimportant economicdevelopment kitRisk ManagementEnterprise RiskManagementSelf-Assessment Questions 2.6 to 2.8Enterprise risk management AUMA(ERM) is a process foridentifying and evaluatingrisks so that risks can beeffectively mitigated andmonitored. ERM helpsmeasure and prioritize riskmitigation as an interrelatedsystem, rather than lookingat risks in sinitiatives/enterprise-risk-management19 of 21Web tiatives/policing-hub
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitleDescriptionSourceMarijuana Production and Helps municipalities navigate AUMARegulation Resourceschanges to the status ofmarijuana in Canada.FormMicrositeInsurance, Risks andClaimsAMSC provides insurance and AUMA/ AMSCrisk management formunicipalities andmunicipally-relatedorganizations.Casual Legal Advice is general AUMAguidance to AUMA membersto assist them in avoiding apotential legal s/memberservicesGuides municipalities inresponding effectively toemergencies within theirborders.Online public safety ter-responseMA - AlbertaPublic nline-courses/Casual Legal Phone LineEmergency Managementand Disaster ResponseBasic EmergencyManagement Course /Exercise Design 100Course / IncidentCommand System Training(ICS) Course20 of 21Web pal-resourcesEmail: casuallegal@amsc.ca
Alberta Municipal Sustainability Strategy (MSS) Capacity Building ToolsTitlePersonal DisasterPreparedness MunicipalElected Officials Personswith Functional NeedsEmergency Social ServicesPlanning CourseDescriptionPublic safety trainingconducted by AEMA trainingofficers in a classroomsituation provided by themunicipality.SourceMA - AlbertaPublic SafetyTrainingRegistration and InquiryCourseEmergency CoordinationCentre CourseScribing for EmergencyManagement Course21 of 21FormInstructionWeb Referencehttp://apsts.alberta.ca/course-catalogue/
This inventory provides a list of capacity building tools currently offered by Municipal Affairs, the Alberta Urban Municipalities Association (AUMA), the Allberta Association of Municipal Districts and Counties (AAMDC), and other municipal associations and municipally-related entities, for each of the eight broad subject areas covered in the MSS Self-Assessment Questionnaire. Additional .
