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State of WashingtonDEPARTMENT OF ENTERPRISE SERVICESMaster Contracts & Consulting1500 Jefferson, PO Box 41017 Olympia, Washington 98504-1017 (360) 902-7400http://www.des.wa.govREQUEST FOR PROPOSAL (RFP)The State of Washington on behalf of theWestern States Contracting Alliance (WSCA)Title: Electronic Monitoring of OffendersPart ISOLICITATION DOCUMENTSolicitation NumberPre-proposal Conference Date & TimeProposal Due Date & TimeReissued - 00212Tuesday, September 25, 201210:00 A.M. to estimated 3:00 P.M.October 18, 2012 2:00 PM.Robert Paulson, Jr., C.P.M.Procurement CoordinatorPhone: (360) 407-9430Fax: (360) 586-2426E-mail: robert.paulson@des.wa.govTo request this information in alternative formats call (360) 902-7400, or TDD (360) 664-3799.http://www.ga.wa.gov/webs/Proposals must be received and stamped on or before the Proposal Due Date & Time at this location:Department of Enterprise ServicesStreet Address: 1500 Jefferson Street, SEOlympia, Washington 98501Mailing Address: PO Box 41017Olympia, WA 98504-1017Directions:For a site map to the Capitol Campus, Driving Directions and Parking v/images/campus-map.pdfPage 1 of 193
Reissued - RFP 00212, Electronic Monitoring of OffendersPart I Solicitation DocumentBIDDER’S AUTHORIZED OFFER(BID SIGNATURE PAGE)Reissued - RFP# 00212, Electronic Monitoring of OffendersIssued by the State of WashingtonCertifications and AssurancesWe make the following certifications and assurances as a required element of the Response, to which it is attached, affirming thetruthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements ofthe RFP are conditions precedent to the award or continuation of the resulting Contract.1.The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, anyconsultation, communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intentionto submit an offer, or (iii) the methods or factors used to calculate the prices offered. The prices in this Response have notbeen and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor beforeContract award unless otherwise required by law. No attempt has been made or will be made by the offeror to induce anyother concern to submit or not to submit an offer for the purpose of restricting competition. However, we may freely joinwith other persons or organizations for the purpose of presenting a single Proposal.2.The attached Response is a firm offer for a period of 120 days following the Response Due Date specified in the RFP, and itmay be accepted by the MMC without further negotiation (except where obviously required by lack of certainty in key terms)at any time within the 120-day period. In the case of protest, our Response will remain valid for 180 days or until the protestand any related court action is resolved, whichever is later.3.In preparing this Response, we have not been assisted by any current or former employee of the state of Washington whoseduties relate (or did relate) to the State's solicitation, or prospective Contract, and who was assisting in other than his or herofficial, public capacity. Neither does such a person nor any member of his or her immediate family have any financialinterest in the outcome of this Response. (Any exceptions to these assurances are described in full detail on a separate pageand attached to this document.)4.We understand that the State will not reimburse us for any costs incurred in the preparation of this Response. All Responsesbecome the property of the State, and we claim no proprietary right to the ideas, writings, items or samples unless so stated inthe Response. Submission of the attached Response constitutes an acceptance of the evaluation criteria and an agreement toabide by the procedures and all other administrative requirements described in the solicitation document.5.We understand that any Contract awarded, as a result of this Response will incorporate all the solicitation requirements.Submission of a Response and execution of this Certifications and Assurances document certify our willingness to complywith the Contract terms and conditions appearing in Part II, if selected as a contractor. It is further understood that ourstandard contract will not be considered as a replacement for the terms and conditions appearing in Part II of this solicitation.6.We are not submitting proposed Contract exceptions (see Section 1.4 Model Contract and Section 4.6 Alterations to Officialdocuments and Conflicting Materials).7.The authorized signatory below acknowledges having read and understood the entire solicitation and agrees to comply withthe terms and conditions of the solicitation in submitting and fulfilling the offer made in its RFP.8.By submitting this RFP, Bidder hereby offers to furnish materials, supplies, services and/or equipment in compliance with allterms, conditions, and specifications contained in this solicitation.The signatory below represents that he/she has the authority to bind the company named below to the Bid submitted and any contractawarded as a result of this solicitation.Bidder’s SignatureCompany NameTitleDatePage 2 of 193
Reissued - RFP 00212, Electronic Monitoring of OffendersPart I Solicitation DocumentCHECKLISTThis checklist is provided for Bidder's convenience only and identifies the documents to be submitted witheach Response. Any Response received without any one or more of these documents may be rejected asbeing non-responsive.(MINIMUM REQUIRED SUBMITTALS)Signed Bidder’s Authorized OfferUnsigned Part II Model ContractBid Amendment(s) (if applicable)Appendix D Bidder Information and ProfileAppendix E SpecificationsAppendix F Price WorksheetsAppendix G Customer Reference Questionnaire (from minimum of 5 references)The following documents do not need to be returned:Part I Solicitation Document (except Bidder’s Authorized Offer)Appendix A Protest ProcedureAppendix B Standard DefinitionsAppendix C (WSCA) Master Agreement Standard Contract Terms and ConditionsAppendix H Intent to Participate for Electronic Monitoring of Offenders ContractBid Submittals to be returned after award:The following documents need not be returned with the bid package submission. However, Contractor will berequired to submit such documents at a later date as required by the Contract terms or as requested by theContract Administrator. Sales and Subcontractor Report Other Required ReportsPage 3 of 193
Reissued - RFP 00212, Electronic Monitoring of OffendersPart I Solicitation DocumentTABLE OF CONTENTSBIDDER’S AUTHORIZED OFFER . 2CHECKLIST . 31.0 SOLICITATION OVERVIEW. 81.11.21.31.41.51.61.71.81.91.10ACQUISITION AUTHORITY . 8STANDARD DEFINITIONS . 8CONTRACT FORMATION . 8MODEL CONTRACT . 8SOLICITATION AMENDMENTS . 8INCORPORATION OF DOCUMENTS INTO CONTRACT . 8RIGHT TO CANCEL . 9NON-ENDORSEMENT AND PUBLICITY . 9IN-STATE PREFERENCE/RECIPROCITY . 9MINORITY AND WOMEN OWNED BUSINESS ENTERPRISES (MWBE) . 92.0 SUMMARY OF OPPORTUNITY. 92.12.22.32.42.52.62.72.8BACKGROUND . 9PURPOSE . 12CONTRACT SCOPE . 12PURCHASERS (PARTICIPATING ENTITIES) . 12CONTRACT TERM . 12ESTIMATED USAGE . 12EXPECTED RESULT . 12AWARD . 123.0 TIMELINE . 133.13.23.33.43.5PROCUREMENT SCHEDULE. 13PRE-PROPOSAL CONFERENCE . 13RESPONSE OPENING PROTOCOL . 14CONTRACT INFORMATION AVAILABILITY AFTER AWARD . 14PROTEST PROCEDURES . 144.0 INSTRUCTIONS TO BIDDERS . .154.164.174.18AUTHORIZED COMMUNICATION . 14BIDDER COMMUNICATION RESPONSIBILITIES . 14BIDDER AUTHORIZED REPRESENTATIVE . 15WASHINGTON ELECTRONIC BUSINESS SOLUTION (WEBS) . 15PREPARATION OF PROPOSALS . 15ALTERATIONS TO OFFICIAL DOCUMENTS AND CONFLICTING MATERIALS . 16BIDDER RESPONSIVENESS . 17BIDDER PROFILE . 17PAYMENT TERMS . 17PROPOSAL PRICING. 17CUSTOMER REFERENCES . 17EQUIPMENT/PRODUCT DEMONSTRATION . 18WITHDRAWAL OR MODIFICATION OF PROPOSAL . 18PROPRIETARY OR CONFIDENTIAL INFORMATION. 18DESCRIPTIVE LITERATURE . 18SAMPLES . 19SPECIFICATIONS . 19PRICING . 195.0 BIDDER QUALIFICATIONS . 205.15.25.35.45.55.6BIDDER’S COMPANY EXPERIENCE AND HISTORY . 20FEDERAL FUNDING . 20FEDERAL RESTRICTIONS ON LOBBYING . 20FEDERAL DEBARMENT AND SUSPENSION . 20USE OF SUBCONTRACTORS . 20MERCURY CONTENT AND PREFERENCE . 21Page 4 of 193
Reissued - RFP 00212, Electronic Monitoring of OffendersPart I Solicitation Document6.0 SUCCESSFUL BIDDER RESPONSIBILITIES . 216.16.26.36.46.56.66.7NO COSTS OR CHARGES . 21POST AWARD CONFERENCE . 21CONTRACT ADMINISTRATION FEE . 21CONTRACT MANAGEMENT . 21INSURANCE . 21SALES & SUBCONTRACTOR REPORTS . 21OTHER REQUIRED REPORT(S) . 217.0 PRICING (COST FACTORS) . 217.17.27.37.47.57.67.7PRICING . 21NO BEST AND FINAL OFFER . 22PRICE WORKSHEETS . 22PRICE ADJUSTMENTS . 22VOLUME/PROMOTIONAL DISCOUNTS . 22NEW PRODUCT/SERVICE PRICING . 22PRICING NOT SPECIFIED . 228.0 PROPOSAL EVALUATION AND CONTRACT AWARD . 228.18.28.38.4AWARD CRITERIA . 22EVALUATION PROCESS . 23SELECTION OF APPARENTLY SUCCESSFUL BIDDER(S) . 29NOTIFICATION OF APPARENTLY SUCCESSFUL BIDDER . 29APPENDIX A PROTEST PROCEDURE . 301.0 OVERVIEW . 341.11.21.31.41.51.6CONTRACT SCOPE . 34CONTRACT SCOPE AND MODIFICATIONS . 34RECITALS . 34ESTIMATED USAGE . 34CONTRACT TERM . 35PURCHASERS/PARTICIPATING ENTITIES . 352.0 CONTRACT ADMINISTRATION. 362.12.22.32.42.52.62.72.82.92.102.11MCC CONTRACT ADMINISTRATOR . 36ADMINISTRATION OF CONTRACT . 36CONTRACTOR SUPERVISION AND COORDINATION . 36POST AWARD CONFERENCE . 36CONTRACT MANAGEMENT . 36CHANGES . 37CONTRACT ADMINISTRATION FEE . 37WASHINGTON’S STATEWIDE VENDOR PAYMENT REGISTRATION . 37SALES & SUBCONTRACTOR REPORTS . 38OTHER MCC REQUIRED REPORT(S) . 38WASHINGTON’S ELECTRONIC BUSINESS SOLUTION (WEBS) . 383.0 PRICING. 383.13.23.33.43.5PRICE PROTECTION . 38NO ADDITIONAL CHARGES . 38VOLUME/PROMOTIONAL DISCOUNTS . 38NEW PRODUCTS/SERVICES . 38PRICE ADJUSTMENTS . 394.0 CONTRACTOR QUALIFICATIONS AND REQUIREMENTS . 394.14.24.34.4ESTABLISHED BUSINESS . 39USE OF SUBCONTRACTORS . 39SUBCONTRACTS AND ASSIGNMENT . 40CONTRACTOR AUTHORITY AND INFRINGEMENT . 40Page 5 of 193
Reissued - RFP 00212, Electronic Monitoring of OffendersPart I Solicitation Document4.54.6MATERIALS AND WORKMANSHIP. 40MERCURY CONTENT AND PREFERENCE . 405.0 DELIVERY REQUIREMENTS . 405.15.25.35.45.55.65.75.8ORDER FULFILLMENT REQUIREMENTS . 40EQUIPMENT DEMONSTRATION . 41SHIPPING AND RISK OF LOSS. 41DELIVERY . 41SITE SECURITY . 41INSPECTION AND REJECTION . 41TREATMENT OF ASSETS . 42LABELING . 426.0 PAYMENT. 426.16.26.36.46.56.6ADVANCE PAYMENT PROHIBITED . 42IDENTIFICATION . 43PAYMENT, INVOICING AND DISCOUNTS . 43TAXES, FEES AND LICENSES . 43OVERPAYMENTS TO CONTRACTOR. 44AUDITS . 457.0 QUALITY ASSURANCE . 457.17.27.37.47.57.67.8RIGHT OF INSPECTION . 45CONTRACTOR COMMITMENTS, WARRANTIES AND REPRESENTATIONS . 45PRODUCT WARRANTY .
Western States Contracting Alliance (WSCA) Title: Electronic Monitoring of Offenders Part I SOLICITATION DOCUMENT Solicitation Number Pre-proposal Conference Date & Time Proposal Due Date & Time Reissued - 00212 Tuesday, September 25, 2012 10:00 A.M. to estimated 3:00 P.M.
