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Pacific Association of Collegiate Registrars and Admissions OfficersI PACRAONewsApril,2004Message From the Presidentthe an-AACRAOZOO4 PACRAO will hold aJ'e ception for its membersand guests on Wednesday,April 21, 6:30·8:30 in theMandalay Bay A meetingroomPACRA02004 The 2004 /uInual Confer encc will he held atWestin La Pa.loma Resortin Tucson AZ, Nov 7-10Inside this issue:President'S Message Conttnues2Nominations2Introdtlcing your Nom!-2·3EXeC1JtiveneesPACRAO Writer's Group4AACRA020044PACRAO EPI5Exccut,"le BoardI6important asPACRA.O conferencesare, there is so muchmore that we can andshould he about The ulti malc goal is to provide anarray of professional de velopment opportunitiesto the PACRAO member ship that extend through.out the year. Dependingon your level of involve ment, the full reach ofPACRAO may be diffi cult to gauge. From myperspective on the Execu tive Board, I can tell thereis an amazing amount ofactivity taking place onan ongoing basis to de velop PACR""O pro grams and services. Hereare a few highlights.Last year Past-PresidentCliff Ramirez developedan exciting new concept,the Emerging Profession als Institute. Held for thefirst time last Octoher,the intent ofthe EPI wasto provide younger, midlevel administrators withtools and insights for fur thering their careers.While the conference wasextraordinarily well re ceived among those inattendance, timing andcost metors proved to heproblematic. Under theleadership of Vice Presi dent for Professional De velopment Faith Wcese,and with the assistance ofPresident-Elect DannetteSullivan, a new model forEPI has been developedthat will deliver the sameexcellent program at lessthan half the cost of theoriginal. Additional infor mation on EPI can hefOlmd in this newsletterand through various otherPACRAO eommunica lions. 1 encourage you toconsider who on yourstaff could hest benefitfrom EPl and send themto this unique conference.These will be thePACRAO leaders ofthefuture!This year we are fortu nate to have the AAC RAO annual conferencein the PACRAO region,being held April 19-22 atthe Mandalay Bay Resort& Casino in Las Vegas.As we do each year,PACRAO will hold areception for its memhersand guests on Wednes day, April 21, 6:30-8:30in the Mandalay Bay Ameeting room. I hopemany of you will he ableto join us and help showour AACRAO colleaguessome Pacific hospitality!As I mentioned in myMarch E-Update, plan ning is well under wayfor the PACRAO 2004conference, to he heldNovember 7-10 in Tuc son. Local ArrangementCommittee Co-ChairsWendy Kilgore andSaskia Knight, along withProgram Chair AliciaMoore are doing a won derful job in getting thelogistics and programtogether. The LaPalomaResort, in addition to be ing a stunning location,has a staff that has beenespecially helpful inworking with us to keepthe conference as afford able as possible. Thoughconference costS will he abit higher than previousyears, you can plan on anexperience that will bewell worth the investmen!.These items only hit thehigh points of the many
WORKFORCE TRAINING AND DEVELOPMENTWORKER RETRAINING TUITION ASSISTANCE GUIDELINESWorker Retraining funds created by the State of Washington, provides funding to enmmunity andtechnienl coUeges so that more dislocated workers may be enrolled in retraining programs to gainthe skills necessary to find a new job that pays a livable woge.The Workforce Training Offu:e provides these funds to students for one or two quarters untilotherfunding source such as financial aid can be obtained. Below is a description ofsome oftheguidelinesfor determining whether you qualifY for the Worker Retraining Funds. However, youshould cilll, write or visit the Workforce Training stafffor additional information anddetermination ofeligibility.INTENT OF TUITION ASSISTANCE: Any Vocational course or set of courses (math, English, history, etc.) Re-training programs to gain skills necessary to find a new job that pays a livable wage.'-, /** Please note that WRTfunds will not cover materiaVtools forprograms such as: aviation, nursing, welding, cosmetology, art suppliesetc. Students are responsible for purchasing their own materiaLACADEMIC PROGRESS: Students receiving WRT Tuition Assistance must carry a minimum of 6 credits per quarter.However, if you are on the CAT (Commissioner Approved Training) program you must beregistered full-time (12 or more credits). Students are expected to complete at least 50 percent ofthe credits for which they emoll eachquarter and maintain satisfactory academic progress as defined by the institution. Students not making progress are not eligible for additional funds, but have the right to appealbased on extenuating circumstances.,,--- /WORKER RETRAINING FUNDS:STUDENT ELIGIBILITY: Be eligible for Washington State unemployment compensation. Be currently receiving unemploymeut compensation. Have collected unemployment benefits within the past 24 months and have exhausted thebenefits and remained without returning to work on a full-time permanent basis.WFTDJl4J61
PAGE 2PACRAONEWSAPRIL, 20tH---------. --Presidents Message Continuedimportant activities being carriedout on your behalf by the membersof the Executive Board. I encourageyou to check out tbe reports andnotices throughout this newsletter.Indeed, there are a lot of goodthings happening!In closing, I would like to recognizethe contribution ofCliff Ramirez tcPACRAO over the years, and par ticularly last year as President. As asign of the difficult financial timesin which we live, Cliffs position atUCLA was terminated in late No vember due to budget cuts. This intum required him to resign fTom theExecutive Board and his role a,Past-President this year. Please joinme in wishing Cliff the very best ashe seeks a new position, whichhopefully will keep him in aPACRAO profession and allow himto re-engage as an active member ofthe association. I also want tc thankSunny Bums, who has taken on theresponsibilities of Past-President.Best wishes as you head into theborne stretcb of this academic year.I hope to see you in Las Vegas!Board Nominations!""'bile those who attended thePACRAO conference were onyour way home, an intrepid groupof committed individuals werechoosing a slate of officers for the2004 PACRAO Annual Meeting.The Nominations and Electionscommittee members were: CliffRamirez, PACRAO Past President;Charlene Mann, Associate DirectorofUndergraduate Admissions atNorthern Arizona University;Ray Pillar, Manager AdmissionsandRecords,UniversityCollege ofL-.the Cariboo; Anne Delfin-Schnirch,Associate Registrar, Chapman Uni versity; Jeanne Gentillon, Registrar,Western University of Health Sci ences in Pomona-CA; DennisBailery-Fougnier, Director of Ad missions, Sylvania Campus, Port land Community College; GregoryBrown, Dean for Student Services,Klamath Community College; andSunny Burns, Vice President forLearning and Student Success,Pierce College Fort Steilacoom.This group read and discussed themany nominations submitted by themembership and have created aslate of officers (see below) and weprome them here.Frost Johnson; President"ElectTina Toma: Vice President forMembershipMala Sharma; Vice President forProfessional DevelopmentTandy Elisala: SecretaryPresident-Elect G. Frost Johnsonis the Director of EnrollmentServices at Portland CommunityCollege where he has been sinceSeptember 1994. Starting his careerin 1978, he worked in severalIcapa(;iti(" at the University of NewIMexi(;o euding his time there in1991 as an Associate Registrar. HeIw(wh,d fur three years as a studentsystems consultant for SCT beforeItel:uml'r19 to higher education. Helea.mf:Cla BA in Economics and aHuman ResourceManagement from the University ofNew Mexico and a MS inEducation Administration fromPortland State University. Frost hasbeen actively involved in PACRAOand AACRAO, most recentlyserviog on the PACRAO ExecutiveBoard as Vice President forPublications and InformationTechnology with the term ending inZ003. Working in higher educationas a technician,leader,andwith his private sector experiencea consultant to higher educationgives Frost a unique perspectiveinto thedynamic ofhighereducation. Hespends his .limited sparetime enjoyinghis family andthe outdoors.
PROCEDURES: Complete the Pre-qualification form for advance eligibility for tuition assistancc.Meet with Employmcnt Security to determine if you qualify to go to schoolMust provide necessary documentation proof of unemployment benefits.REQUIREMENTS: Apply for adrnissiolLTake the assessment test.Apply for financial aid.Register and bring copy of class schedule to Workforce Training Office.Must enroll in the mandatory ONE-CREDIT SEMINAR (for the first quarter only) taught byPeggy Huetten - See WFT office staff for information.Verification of Attendance form must be completed and obtain siguatures from instructors for.funding purposes -See WFT staff for more details."'"'WorkForce Training will pay tuition at the time of registration. Additional charges as a resultof schedule changes will be the financial responsibility of the student unless prior a"angementshave been made with one of the WorkForce Training stqfJ.WORKFORCE TRAINING AND DEVELOPEMNT2000 Tower StreetEverett, Washington 98201-1352Monte Cristo Hall Rm 126425-388-9009 or 425-388-9547WFTDll-416!2
APRIl. 2004PAGElPACRAONEWSVice President for Membership; Tina Tomais the Assistant Registrar atUniversity of California, Irvine.career in higher enucationspans 35 years with the Universityof California systems. During herIt,,renliv years of service at UCLA,fifteen years at the UC, Irvine,she has worked every aspect of theRegistrar's Office from transcriptsSupervisor of Degree OperationsAssistant Registrar.Tina has been a member ofPACRAO since 1988 and served inseveral capacities: Treasurer for 02 04, Hospitality Chair, Local Ar rangements Committee 1995,'Nominations and Elections Com mittee 1997, Registration Chair,Local Arrangements Committee1998, Registration Chair, Local Ar rangements Committee 2000, Fa cilitator in 1997, 1999,2001,2002,2003Presenter. She alsoserved on the Registration Commit tee for the Reno AACRAO Confer ence and is on the LAC for LasVegas MCRAO 2004.Vice President for Professional Development;Mala SharmaINirma,\a (Mala) is the Direetor ofIElmJ'llment Services and RegistrarCharles Drew University ofIMeedi'(:ine and Science, Los Ange She has been a member of theInlelll" Association of CollegiateIR"gi,;trars and Admissions OfficersI1r''''''·'''''''V J since 1995 and hasI served on the Diversity Develop Committee since 1998. Ms.I ;:: ,;i:s currently serving on theIIBoard ofpACRAO asthe Diversity Development Advo cate. In addition, she has served onthe PACRAO program committeefor years 200I and 2002. She is alsoa member ofthe planning commit tee for the Emerging ProfessionalsInstitute (BPI). In addition, Ms.Sl1arma is a member of the Ameri can Association of Collegiate Reg istmrs & Admissions Officers(AACRAO) and serves on the Fed Secretary; Tandy ElisalaTandy has served as Registrar/Director of Student Reeords at theUniversity of Phoenix since 1993.She has served in a number of ca pacities in her 14-year tenure atHOP. She has betm an AACRAOmember since \991, and serves onthe AACRAO Distance EducationCommittee. Additionally she isPast President ofthe Arizona AC RAO. Tandy has been an activeparticipant in PACRAO confer ences.eral Compliance Committee. She isalso a Franklin Covey certified fa cilitator and has developed and pre sented several successful work shops at her University.
WORKFORCE TRAINING AND DEVELOPMENTWORKER RETRAINING TUITION ASSISTANCE GUIDELINESWorker Retrainingfunds created by the State of Washington, provides funding to community andtechnical colleges so that more dislocated workers may be enrolled in retraining programs to gainthe skills necessary to find a new job that pays a livable WIlge.The Workforce Training Office provides these funds to students for one or two qUllrters untilother funding source such as financial aid can be obtained. Below is a description of some of theguidelinesfor determining whether you qualifY for the Worker Retraining Funds. However, youshould call, write or visit the Workforce Training stafffor additional itiformatian anddeterminatian of eligibiUty.INTENT OF TUITION ASSISTANCE: Any Vocational course or set of courses (math, English, history, etc.) Re-training programs to gain skills necessary to find a new job that pays a livable wage.** Please note that WRT funds will not cover materiaVtools forprograms such as: aviation, nursing, welding, cosmetology, art suppliesetc. Students are responsible for purchasing their own materiaLACADEMIC PROGRESS: Students receiving WRT Tuition Assistance must carry a minimum of 6 credits per quarter.However, if you are on the CAT (Commissioner Approved Training) program you must beregistered full-time (12 or more credits). Students are .expected to complete at least 50 percent of the credits for which they enroll eachquarter and maintain satisfactory academic progress as defined by the institution. Students not making progress are not eligible for additional funds, but have the right to appealbased on extenuating circumstances.WORKER RETRAINING FUNDS:STUDENT ELIGmILITY: Be eligible for Washington State unemployment compensation. Be currently receiving unemployment compensation. Have collected unemployment benefits within the past 24 months and have exhausted thebenefits and remained without returning to work on a full-time permanent basis.WFIDll-4161
?ACRAONEWSf'AGE4APRIL, Z004PACRAO Writers Group"The Numbers Game: Phasing in Generated 10 Numbers at theUniversity of Oregon""Tbe Numbers Game: Pbasing inGenerated ID Numbers at tbe Uni versity of Oregon'\ by Sue Eveland(Associate Registrar).There can be no dispute that it is timefor colleges and universities to stopusing student social security numbersas 10 numbers. Even in states that havenot enacted laws to prohjbit this prac tice, it is clear that the risk of identitythelt and the vulnerability of data sys tems dictate that institutions ofhjghereducation address the need for changein this area. Recent headlines such asWeb Breach EncouragesAdmissions Directors to Look at Secu rityH and "10 Theft TUrns Students intoPrivacy Activists ' further support theneed for the higher education commu nity to address the problem, While it isappropriate and even required that col leges and universities co!1ect the SSN"Prjnceton sfor several reasons (e.g., federal finan .cial aid and payroll), it is no longeracceptable practice to use the SSN asan lD number.The article discusses how colleges canand universities undertake a successfulconversion process.Th f1!IL. rticle is vailable on 1h under the Newsletterlink, select PDWG & scroll tQSprin" 2004, April ra eb iteAACRAO 2004: Las VegasAttention all Attendees - Call for DonationsIf you have made plans to attend theupcoming MCRAO Annual Meetingin Las Vegas (April 19-22), I wanted toask you to consider bringing a donationfor the Hospitality Committee. As youmay remember from past conferences,it is customary to offer donated doorprizes each day with a series of Hospi tality conducted opportunity drawings,This can be any merchandise from yourcollege bookstore that has your institu tionaJ logo. Examples of popular itemsare shirts, caps, mugs, etc, Any dona tion is greatly appreciated. Whenbringing a giftl please be sure to leaveit at the Hospitality Booth to the atten tion of Tina Toma, Co-Chair ofHospi tality, or myself. Hospitality will belocated just outside the Exhibit areanext to the Registration Booth.Thank you in advance for your gener osity and contribution.Fred Dear,Tina TomaPACRAO IVIEMBERSHIP COMMITTEE REPORTThe Membership Committee recentlydistributed 2004-2005 renewal forms tothe 401 institutional contact individualswho represent aU the sehools or organi zations that are currently listed in thedatabase. Included in the mailing werethe 333 schools or organizations thatremained active with paid membershipsduring the past year, If you have notsubmitted the form and payment to JanetDanley, PACRA.O Treasurer, please con sider mailing it at your earliest conven ience. Remember that the membershipfee is a flat rate of 75 and inclusive ofALL members listed,As the 2004-05 paid membership renewalforms are being returned for processing the committee has been extremely busyupdating the corrected or added informa tion in the soon-to-be-released PACRAOMembership Directory. The dedicatedeommittee consists of SamanthaClements, Stephanie HUlman, Jean Knox Stephens, Ruth Scott-Johnson and CarolynWilliams, aU from the University ofSouthern California.If you have any questions about mem bership or the renewal form. don't hesi tate to contact me at dear@usc.edu. ortelephone (213) 740-5306, I thank allof you who have renewed for the up coming year and hope that any non renewed institutions will consider mail ing their forms as soon as possible.Fred DearVice President for Membership
PROCEDURES: Complete the Pre-qualification form for advance eligibility for tuition assistance. Meet with Employment Security to determine if you qualifY to go to school Must provide necessary documentation - proof of unemployment benefits.REQUIREMENTS: Apply for admission. Take the assessment test. Apply for financial aid. Register and bring copy of class schedule to WorkForce Training Office. Must enroll in the mandatory ONE-CREDIT SEMINAR (fur the first quarter only) taught byPeggy Ruetten - See WFT office staff for information. Verification of Attendance form must be completed and obtain signatures from instrlli:tors forfunding purposes -See WFT staff for more details.**WorkForce Training will pay tuition at the time of registration. Additional charges as a resultofschedule changes will be the financial responsibility of the student unless prior arrangementshave been made with one of the WorkForce Training staff.WORKFORCE TRAINING AND DEVELOPEMNT2000 Tower StreetEverett, Washington 98201-1352Monte Cristo Hall Rm 126425-388-9009 or 425-388-9547WFTDlI-4i612
APRIL, ZG04PACRAONEWSPAm 5The Pacific Association of Collegiate Registrars & Admissions Officerspresents the 2 nd Annual Emerging Professionals InstituteMonday-Tuesday, July 26-27, 2004Seattle UniversitySeattle, WashingtonA Special Note to Enrollment Leaders inADMISSIONS, RECORDS, AND ENROLLMENT MANAGEMENTIf you take a moment to look around, you have to admit that many of our number are now retiring or closeto retirement. The leadership ranks of admissions and records will soon be changing. Are there individualsready to take the reins from us? What have we done to prepare our successors?In an etfort to be proactive about ensuring the continuity of quality leadership, professional ethics, and thehighest standards of enrollment management, PACRAO developed the first Emerging ProfessionalsInstitute last year.This Institute is unique because it is conscientiously concerned with the development of future leadership,both for our profession and for our professional associations. It does not merely focus on trainingindividuals for admissions and records.Leadership, after all, is about relationsbip, inspiration, and making a difference. WhiTe the Institute willprovide a broad. comprehensive overview of admissions and records, it will also be punctuated by a distinctimperative on developing leadership, professional relationships, and service to the higher educationcommunity. Facilitated by PACRAO's most respected working professionals, the Emerging ProfessionalsInstitute is infused with value-added contributions from additional special speakers and leadershipconsultants.We invite YOU to send several of your staff. Institute costs are purposely kept low to make participation asaccessible as possible. In an age of budget cutbacks, restricted resources, and unstable futures, we atPACRAO are committed to ensuring the most effective support of our institutions and of our profession-·both now and for· the future. Look for your EPI brochure in the mail soon!YOURS for PACRAO,Faith A. WeesePACRAO VP for Professional DevelopmentInstitute Director(P.S.A brochure on the EPI will be mailed to you soon. The brochure is also posted on the Association website.Just go to www.PACRAO.org, select newsletter, then 2004. The Emerging Professionals Institute brochureis posted under the March heading.)
WORKFORCE TRAINING AND DEVELOPMENTWORKER RETRAINING TUITION ASSISTANCE GUIDELINESWorker Retraining funds created by the State of Washington, provides funding to community andtechnical coUeges so that more dislocated workers may be enroUed in retraining programs to gainthe skills necessary to find a new job that pays a livable wage.The Workforce Training OffICe provides these funds to students for one or two quarters untilother funding source such as financial aid can be obtained. Below is a description of some of theguidelines for determining whether you qualify for the Worker Retraining Funds. However, youshould call, write or visit the Workforce Training stafffor additional information anddetermination of eligibility.INTENT OF TUITION ASSISTANCE: Any Vocational course or set of courses (math, English, hlstory,etc.)Re-training programs to gain skills necessary to find a new job that pays a livable wage.** Please note that WRT funds wiU not cover materiaVtools forprograms such as: aviation, nursing, welding, cosmetology, art suppliesetc. Students are responsible for purchasing their own materiaLACADEMIC PROGRESS: Students receiving WRT Tuition Assistance must carry a minimum of 6 credits per quarter.However, uyou are on the CAT (Commissioner Approved Training) program you must beregistered full-time (12 or more credits).Students are expected to complete at least 50 percent oftbe credits for which they enroll eachquarter and maintain satisfuctory academic progress as defmed by the institution.Students not making progress are not eligible for additional funds, but have the right to appealbased on extenuating circumstances.WORKER RETRAINING FUNDS:STUDENT ELlGffiILITY: Be eligible for Washington State unemployment compensation.Be currently receiving unemployment compensation.Have collected unemployment benefits within the past 24 months and bave exhausted thebenefits and remained without returning to work on a full-time permanent basis.WFTD114161
PACIFIC ASSOCIATION OFCOLLEGIATE REGISTRARS ANDADMISSIONS OFFICERS2004 PACRAO MEETING CHAIRSConference Co ChairDr. Wendy KilgorePACRAO NewsletterCiO David JohnstonRegistrarPima Community CollegeTucson, AZPhone: (520) 206-4642Fax: (520) 206-4790wendy.kilgore@pima.eduOffice of the Registrar2500 University DriveCalgary, AB T2N lN4 CanadaPhone: 403.220.5510Fax: 403289.1253Email:dbjohnst@uca:gary.caPACRAOServing Members since 1923Program ChairAUciaMooreD[rector Admissions & ReeordsCentral Oregon CommunityCollegeBend,OrPhone: (541) 383-7244Fax: «541) 383-7506amoore@cocc.eduConference Co ChairSaskia KnightVice President, Enrollment ServicesChapman University,Orange. CoPhone:(714) 628·6982, Fax: (714) 628-7395knight@chapman.eduWere 011 tile Web"'''''''.PAeRA O.orgL.PACRAO Executive BoardPRESIDENTBob BontragerAssociate Provost for EnrollmentManagementOregon State UniversityPhone: 541-737-4088Fax: 541·737·8082bob.bontrager@oregonstatc.eduPAST PRESIDENTSara "Sunny'} BurnsVice·President for Learning and StudentServicesPierce CollegePhone: (253) 964-6854Fax: (253) 964·6764sburns@pierce,ctc.eduPRESIDENT ELEC1'Dannette M. SuHivanAssociate Provost for Enrollment Ser vicesand Student SuccessSeattle UniversityPhone: 206-2%·5852Fax: 206"296-2443dmsulliv@seattleu.eduSECRETARYVICE PRES. FOR:ME:!'dBERSHIPHelen Barker GarrettDirector of Enrollment Services!RegistrarLane Community CollegePhone: 541-463·5686Fax: 541·463-3995garretth@lanecc.eduFred DearAssociate RegistrarUniversity of Southern CaliforniaPhone: 2\3·740·5306Fax: 213·74()'8710dear@ usc,eduTREASURERVICE PRES. FOR PROF.DEVELOPMENTFaith WeeseExecutive Director for Off.SitePro gramsGrand Canyon UniversityPhone: 602·589"2833Fax: 602·58 ),,2054fweese@grand-canyon.eduVICE PRES.PUBLICATIONS&I FORMATIONTE-CH OLOGYDavid JohnstonRegjstrarUniversity of CalgaryPhone: 403·220·5510Fax: 403·289-1253dbjohnst@ucalgary.caJanet V. DanleyInterim Executive Director formentEnroil ServicesWashington State UniversityPhone: 509·335-4531Fax: 509·335·1208danleyj@wsll.eduDIVERSITY DEVELOPMENTADVOCATENirmala (Mala) SharmaDirector of Enrollment Services!RegistrarCharles Drew UniversityPhone; 323-563-4&32f'ax: 323-56 ).0597nisharma@edrew.edu
PROCEDURES: Complete the Pre-qualification form for advance eligibility fur tuition assistance.Mcet with Employment Security to determine if you qualifY to go to schooLMust provide necessary documentation proof of unemployment benefits.REQUIREMENTS: Apply for admissionTake the assessment test.Apply for financial aid.Register and bring copy of class schedule to Workforce Training Office.Must enroll in the mandatory ONE-CREDIT SEMINAR (for the first quarter only) taught byPeggy Huetten - See WFT office staff for information.Verification of Attendance form must be completed and obtain signatures from instructors forfunding purposes -See WFT staff for more details.**WorkForce Training will pay tuition at the time of registration. Additional charges as a resultof schedule changes will be the financial responsibility of the student unless prior arrangementshave been made with one of the WorkForce Training staff.)WORKFORCE TRAINING AND DEVELOPEMNT2000 Tower StreetEverett, Washington 98201-1152Monte Cristo HaH Rm 126425-388-9009 or 425-38fJ.9547WFTDH-41612
programs such as: aviation, nursing, welding, cosmetology, art supplies etc. Students are responsible for purchasing their own materiaL . ACADEMIC PROGRESS: Students receiving WRT Tuition Assistance must carry a minimum of6 credits per quarter. However, ifyou are on . the . CAT (Commissioner Approved Training) program you must be
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