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Curriculum ImplementationProject Planning ToolHigh-quality instructional materials* are one of the key levers for increasing outcomes for all students. Whileselecting quality, standards-aligned ELA and math instructional materials is critical, it’s equally important thateducators have the skills, knowledge, and tools to implement those materials effectively in order to ensureinstructional equity.This Curriculum Implementation Project Planning Tool helps you establish and execute plans for the effectiveimplementation of materials. It includes templates to develop the framework for your implementation work,including your Vision, Theory of Change, and Why, What, How. It also describes the roles and responsibilities ofimplementation team members and will help you to establish goals for the implementation work as a whole.What you’ll find inside:Instructional Materials Research 2Vision, Theory of Change, Definition of Equitable Instruction** 3Systems Map 4Why, What, How 5Implementation Team Overview 6-8Implementation Timeline 9-11Partner Alignment 12-14Measuring Success 15Workstream Goals and Planning 16-17Implementation Support 18*High-quality instructional materials are rigorous and grade-level.**Equitable instruction is challenging, grade-level, standards-aligned teaching combined with engaging, affirming, meaningful materials andeducator practice, which is essential for closing the opportunity gap caused by systemic bias and racism. Source: UnboundEdpivotlearning.org curriculum@pivotlearning.org

Instructional Materials ResearchThis list of current research on the adoption andimplementation of high-quality instructional materialsis a good resource for your team to norm around beforebeginning planning your implementation work.Center for American Progress: Successful Implementationof High Quality MaterialsBrookings: Choosing Blindly: Instructional Materials,Teacher Effectiveness, and the Common CoreTNTP: The Opportunity MythThe Education Trust: Are Math Assignments Measuring Up?WestEd: How Teachers Judge the Quality of InstructionalMaterialsRand: Aligned Curricula and Implementation of Common Core State Mathematics StandardsTaylor, Kowalski, Getty, Wilson, and Carlson: The Effects of Research-Based Curriculum Materials andCurriculum-Based Professional Development on High School Science AchievementThe Education Trust: The Window of AssignmentsCenter for American Progress: The Hidden Value of Curriculum ReformNational Center for Educational Evaluation and Regional Assistance, Institute of Education Sciences: AchievementEffects of Four Early Elementary School Math CurriculaHardaway, Koedel, Li, Polikoff, and Wrabel: Mathematics Curriculum Effects on Student Achievement in CaliforniaBhatt and Koedel: Large-Scale Evaluations of Curricular Effectiveness: The Case of Elementary Mathematicsin Indianapivotlearning.org curriculum@pivotlearning.org2

Vision, Theory of Change, Definitionof Equitable InstructionUse this template to draft your implementation Vision, Theory of Change, and Definition of Equitable Instruction. Thesethree components will be a north star for your implementation work and a key element of your communications tostakeholders in your Why, What, How document.Vision:What will the future state look like if we are successful in our current implementation (blue sky)?Theory of Change:What are the key actions that will produce our vision, and why?Definition of Equitable Instruction:What does equitable instruction look, sound, and feel like for teachers instructional coaches, principals, students,and community members?Definition of High-Quality First Instruction:What does implementation of high-quality instructional materials look, sound, and feel like for teachers instructionalcoaches, principals, students, and community members?pivotlearning.org curriculum@pivotlearning.org3

Systems MapUse this template to map what your system values through its official and unofficial implementation and adoptionpolicies and practices. This will help the team better understand how your system works and know how and what toprioritize for change in service of equitable student outcomes.Current Policies& PracticesAdopt instructionalmaterials basedon publisherpresentationsWhat CurrentPolicies &Practices ValueQuality ofpresentationWhat We Wantto ValueAlignment tostandards andusabilityGapBetweenCurrentValues andGoal1-32ChangesNeededAdjust adoptionprocess toinclude assessingmaterials foralignment tostandardspivotlearning.org curriculum@pivotlearning.orgOwnerRico MartinezPriorityLow,Mediumor HighMedium4

Why, What, HowThis template builds off Simon Sinek’s “Start with Your Why” framework and will help your team develop a sharedunderstanding of why you’re doing this work. This worksheet will become the foundation of your Why, What,How document.WhyWhy this work, at this time, for your students and teachers?WhatWhat is the scope of the implementation work you’re undertaking? (Grade bands, content area, stakeholders, etc.)HowHow will you do the work? What materials? What professional learning? For who? When?pivotlearning.org curriculum@pivotlearning.org5

Implementation Team OverviewUse this worksheet to define the roles and responsibilities of your implementation team. This should be completed bythe Driver and Sponsor in initial meetings.How the Implementation Team Works:A. Based on data, set implementation goals.B. Based on data, create your implementation project plan.C. Conduct weekly meetings to check in on progress and make small changes to strategy, based on data.D. Sprint cycles for major changes to strategy, based on data ( 6 weeks).E. Move the work forward between meetings.Team Norms:1.2.3.4.pivotlearning.org curriculum@pivotlearning.org6

Implementation Team OverviewWho Is on the Implementation Team:The Project Driver and a team of cross-district stakeholders who design and help implement the project.NameTeam RoleResponsibilitiesProject SponsorSets visionDefines the parameters around the projectRecruits and supports/supervises project leadershipChampions and resources the workHelps maintain coherence across other strategic workDefines the vision for the collaborative team and sets the tone for distributiveleadership on the teamProject DriverLeads on planning and managing the implementation for the districtFacilitates the work of the Implementation TeamFacilitates partner alignmentEnsures progress towards goals within different workstreams by providingthought-partnership and accountability to workstream ownersEquity/EquitableInstructionEnsures all implementation work is grounded in a shared, working definitionof equitable instructionEnsures the right questions are being asked and is tracking progress towardsequitable instruction outcomesManages equity professional learningCommunicationsDevelops communications plan for implementationEnsures strong communications out to stakeholders across all channels aboutimplementation workGathers ongoing feedback from stakeholders about implementation andbrings to implementation teamSupports essential communications for other workstreamsMaterialsAcquisitionManages the acquisition, distribution and maintenance of adoptedinstructional materials, including digitalEnsures that all students and staff have access to high quality, standard rRole chedPartnerRequests Support inProjectdevelopmentManagementand executionPartnerof 3-yearimplementationplan Managementof partnercommunicationsandorganization Advice,facilitation andresource supportrelated toimplementationplan Deliver contentand pedagogytraining toteachers,coaches andadministrators Deliver onsiteimplementationcoaching tocoaches andadministrators Monitoreffectiveness ofimplementationtraining throughongoingassessments anddata analysis With partners,manageplanning,execution, andfollow up ofprofessionaldevelopmentpivotlearning.org curriculum@pivotlearning.org13

Partner AlignmentPartnerPublishersRole chedPartnerRequests With partners,manageplanning,execution, andfollow up ofprofessionaldevelopment Delivery ofhardcopy anddigital materials Training onmaterials andcurriculumcontent Support andtroubleshootingwith ongoingmaterials needs Coordinationwith otherimplementationtrainingproviders toalign servicesand content Provideresources andsupport forimplementingmaterials inalignment withdefinition otlearning.org curriculum@pivotlearning.org14

Measuring SuccessA strong implementation relies on continuous improvement practices of short cycles of data collection and analysis( 6 weeks) to inform decision making. Note that you won’t be reviewing all data every cycle.Use this worksheet to help set overarching implementation goals against which to measure progress.In order to know whetherour Theory of ChangeInstrumentsis working, we willmeasure the following:RationaleAccess to and quality ofcore ELA/ELD and mathinstructional materialsTeacher knowledge ofthe materials is criticalto equitable instruction. Publisher trainingattendance Professional learningfeedback surveyWhat the data willtell usData cycleperiodicityIf teachers are receiving Each semesterthe support they needto implement materialseffectively. Teacher focus groupinterviewpivotlearning.org curriculum@pivotlearning.org15

Workstream Goals and PlanningBased on the implementation overarching goals, workstream owners will develop their own implementation goals fortheir individual workstreams. This worksheet provides a place to document those nsibilitiesYear 3 Goals Leads on planning and managingthe implementation for the district Facilitates the work of theImplementation Team Facilitates partner alignment Ensures progress towards goalswithin different workstreams byproviding thought-partnershipand accountability to workstreamownersEquity/EquitableInstruction Ensures all implementation workis grounded in a shared, workingdefinition of equitable instruction Ensures the right questions arebeing asked and is trackingprogress towards equitableinstruction outcomes Manages equity professionallearningMaterialsAcquisition Develops communications planfor implementation Ensures strong communicationsout to stakeholders across allchannels about implementationwork Gathers ongoing feedbackfrom stakeholders aboutimplementation and shares it withthe implementation team Supports essentialcommunications for otherworkstreamsCommunications Manages the acquisition,distribution, and maintenance ofadopted instructional materials,including digital resources Ensures that all students andstaff have access to high quality,standards aligned instructionalmaterialspivotlearning.org curriculum@pivotlearning.org16

Workstream Goals and Year 3 Goals Manages the measurement ofthe implementation includingassessment tools, data collection,and data analysis Defines parameters of what will bemeasured, why, when, and how Leads team through regularcontinuous improvement cycles ofanalyzing data and adjusting theimplementation Reports on measurement to keystakeholdersProfessionalLearning:Teachers Manages the professionallearning sequence for all teachersincluding event planning,registration, facilities, andmessaging Sets goals and gathers data onteacher professional learning Reports to implementation teamon teacher professional learningProfessionalLearning:Administrators Manages the professionallearning sequence for all adminincluding event planning,registration, facilities, andmessaging Sets goals and gathers data onadmin professional learning Reports to implementation teamon admin professional learningProfessionalLearning:InstructionalCoaches Manages the professionallearning sequence for all coachesincluding event planning,registration, facilities, andmessaging Sets goals and gathers data oncoach professional learning Reports to implementation teamon coach professional learningpivotlearning.org curriculum@pivotlearning.org17