WIXLIB

NORTHOP HALLCOMMUNITY COUNCILMinutes of the Ordinary Meeting of the Council held at the CommunityNorthop Hall on Tuesday 10 January 2017 at 7.00pmPavilion,Llys Ben,Present: Councillors Hilary Astbury, Alan Challinor, Graham Cook, John Golledge, John Lamb,Elaine Price, Martin Richardson, and Linda Thew.In attendance: Sharon Jeffries, Clerk and visitors PCSO Dan Stanton from North Wales Policeand Neil Hickie, from Streetscene.1.Apologies for absenceApologies were received from Councillor Steve Robinson (work commitments) and CouncillorGlenis Jones (illness).2.Declarations of InterestCouncillor Lamb and Councillor Astbury declared a personal interest in relation to item 21 on theagenda relating to the local resolution process. Councillor Tait and Councillor Richardsondeclared a personal interest in relation to the Pavilion.3.Public participationNo members of the public were present.4.Visitor - PCSO Dan Stanton from North Wales PolicePCSO Stanton said that there had been one reported incident - attempted non dwelling burglaryat Councillor Tait's property (garage). No update as yet from Go Safe when strips will be put onthe road. PCSO Amy Hughes will now be covering Northop Hall in addition to Mold.Councillor Cook arrived at the meeting (7.03pm).The Community Council passed on their best wishes to PCSO Stanton in his new role. He left themeeting.5.Visitor - Neil Hickie, Streetscene Area SupervisorNeil explained that the kissing gate matter will be resolved shortly. Councillor Golledge explainedthat it had been repaired the previous week as well as the leaves and apples being swept up onVinegar Hill and Village Road;Councillor Cook thanked Neil for the prompt response to the damaged street light on the Groveswhich had happened the previous weekend. Councillor Richardson raised the matter of a newstreet lamp standarIhad been put up at 4 Church Close but there is a hole left at the base.Neil agreed to arr nge for it 0 be filled.Signed.64/16www.northophallcc.org.uk

Councillor Richardson asked about patching on the old A55 road. Councillor Astbury also raisedthe issue of the potholes on the Connah's Quay to Northop Road. Neil was aware of both mattersand repairs will take place shortly. He also advise that there will be some new speed humps put inat the top of Village Road, replacing the current ones there.Councillor Cook raised the issue of the street lighting maps and the references so that Councillorscan easily identify the repairs that are completed and be able to link to the lamp standard. Thematter of which lamp standards had been replaced was also raised. Neil advised that the Village'Road ones have been replaced and some in Church Close have been done (Community Councilis funding these). Clerk requested information about which lights had been upgraded and thedocumentation for the transfer to Flintshire. Neil agreed to make Darell Jones aware of thisrequest and agreed to arrange for maps to be provided. The Clerk advised that no invoice hadbeen received for payment.The Clerk asked about the new bin and Neil explained that the two bins on the Cenotaph sitewould be removed and a new base had been put in already for a bin on the opposite side of theroad. Councillor Cook requested that the two bins there be re-located in the village. The Clerkexplained that there had been delays on starting the Cenotaph project but she would continue toupdate Neil as and when needed. Lastly Neil clarified that the vegetation on the left in Uys Benbelongs to Morris Homes but it would be cut back as a goodwill gesture.Councillor Astbury left the room with Neil Hickie and after a few minutes Councillor Astburyreturned.6.To approve the minutes of the Ordinary Meeting of 13 December 2016 and confirmthey are a correct record and therefore in accordance with Standing Orders by beingsigned by the ChairmanThe Chairman referred members to the draft minutes which had been circulated by the Clerk.It was resolved:ACouncillor Price proposed and Councillor Cook seconded that the minutes be approved.Motion carried.7.Matters arising - to follow up on matters relating to the previous meetingNo matters were raised by members.8. Grants Sub Committee - verbal updateThe Clerk raised the issue of the planning application. Councillor Thew had contacted the Clerkabout whether it would be suitable for a 1 metre fence however the Clerk drew members attentionto the resolution made at the December meeting and to revoke this immediately would not be inaccordance with Standing Orders. Councillor Lamb challenged the Clerk that matters had nottaken place properly and it had not been resolved at the last meeting. The Clerk read the sectionof the minutes which ]lust been approved and stated that the resolution was made inaccordance with st ding 'orders. The application would be submitted for a 1.2 metre high fence.Signed.65/16www.northophallcc.org.uk

It was resolved:CCouncillor Richardson proposed and Councillor Thew seconded that the BT CommunityWebkit be used to set up a new website for the Community Council and for all members to sharethe responsibility of creating and updating it.Motion carried.12.Budget report 2016/17The Clerk talked through the budget monitoring report in detail, and it was noted by members.1:3.Youth representationThis item was on the action list as a matter to consider since there had been a One Voice Walespublication on the subject area. The Clerk agreed to circulate a hard copy to members for them toread in advance of the February meeting. In addition it was suggested that Chris Ablett at FLVCbe contacted.It was resolved:DCouncillor Challinor proposed and Councillor Cook seconded that the Clerk contact FLVCabout youth representation.Motion carried.14.Correspondence receivedThe correspondence schedule was discussed by the Clerk and the following noted:Labour candidate letter will be acknowledged by the Clerk.,The Cenotaph project will acknowledge the 100 years of Remembrance.Councillor Thew will draft a letter from the Community Council to the School Lollipop lady.15.Planning mattersThe Clerk discussed the letter received about speaking at the next planning meeting and drew it tomembers' attention.1EL Highway mattersThe only highway matter raised was by Councillor Astbury relating to the issue of new transportroutes being highlighted relating to the A494. Councillor Lamb agreed to speak to David Hanson.Other members suggested it be best to raise this matter with the Assembly Member k

It was resolved:CCouncillor Richardson proposed and Councillor Thew seconded that the BT CommunityWebkit be used to set up a new website for the Community Council and for all members to sharethe responsibility of creating and updating it.Motion carried.12.Budget report 2016/17The Clerk talked through the budget monitoring report in detail, and it was noted by members.13.Youth representationThis item was on the action list as a matter to consider since there had been a One Voice Walespublication on the subject area. The Clerk agreed to circulate a hard copy to members for them toread in advance of the February meeting. In addition it was suggested that Chris Ablett at FLVCbe contacted.It was resolved:DCouncillor Challinor proposed and Councillor Cook seconded that the Clerk contact FLVCabout youth representation.Motion carried.14.Correspondence receivedThe correspondence schedule was discussed by the Clerk and the following noted:Labour candidate letter will be acknowledged by the Clerk.,The Cenotaph project will acknowledge the 100 years of Remembrance.Councillor Thew will draft a letter from the Community Council to the School Lollipop lady.15.Planning mattersThe Clerk discussed the letter received about speaking at the next planning meeting and drew it tomembers' attention.16.Highway mattersThe only highway matter raised was by Councillor Astbury relating to the issue of new transportroutes being highlighted relating to the A494. Councillor Lamb agreed to speak to David Hanson.Other members suggested it be best to raise this matter with the Assembly Member HannahBlythin.Signed.67/16www.northophallcc.org.uk

It was resolved:ECouncillor Golledge proposed and Councillor Challinor seconded that the Clerk write to theAssembly Member about the timetable for any further development relating to the A494 (Shotwickto Halkyn); decisions already made and the public consultation process.Motion carried.Councillor Challinor raised the matter of a campervan being parked in the old A55 layby. This wasnoted by members.17.Street lighting mattersNo street lighting matters were raised18.Report from any meetings or training attended by membersNo meetings or training had been attended.19.Items relating to footpaths & stilesNo items relating to footpaths or stiles were raisedGiven that it was 9.30pm an extension to the meeting was proposed:It was resolved:FCouncillor Cook proposed and Councillor Thew seconded that the meeting should continueafter 9.30pm.Motion carried.20.Accounts for paymentThe Clerk discussed the payments that needed to be made.It was resolved:GCouncillor Golledge proposed and Councillor Cook seconded that the payments detailed bythe Clerk should be made.Motion carried.The payments were:Flintshire County Council- street lighting costs 321.51 (cheque 101526)Sharon Jeffries - salary and expenses 453.61 (cheque 101527)HMRC tax 85.60(C'U}l1528)Signed 68/16www.northophallcc.org.uk

In view of the confidential nature of the business to be transacted at this meeting, the Clerkexplained that it was in the public interest that the public and press be excluded from theremainder of the meeting.It was resolved:HCouncillor Richardson proposed and Councillor Price seconded that a resolution be madeunder the Public Bodies (Admissions to Meetings) Act 1960 that the public and representatives ofthe press and broadcast media be excluded from the meeting during the consideration of thefollowing items.Motion carried.Signed.69/16www.northophallcc.org.uk

Councillor Thew will draft a letter from the Community Council to the School Lollipop lady. 15. Planning matters The Clerk discussed the letter received about speaking at the next planning meeting and drew it to members' attention. 1EL Highway matters The only highway matter raised was by Councillor Astbury relating to the issue of new transport