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Stony Brook University HospitalNew Employee OrientationParticipant GuideIncludes simple calendar and checklist format, a mapping activity, blanknotes pages, a scavenger hunt and other resources for you.Print a copy or download to your device for digital use.Welcome to Stony Brook University Hospital’sNew Employee Orientation!Thursday,Friday,1V2 4/22/22
Stony Brook University HospitalNew Employee OrientationWhat is in this guide?Hospital New Employee Orientation Calendar . 3Hospital New Employee Orientation Checklist . 4Virtual Welcome! Mapping Activity . 5Map of Stony Brook University Hospital . 7Directions to the ID Badge (Campus Card) Office. 8Orientation Notes & Thoughts . 9First 30 Days Scavenger Hunt . 11SBUH Leadership Team . 12Employee Discounts . 14Support Resources for Employees . 15List of Commonly Used Acronyms/Abbreviations . 16Contact Us . 212V2 4/22/22
Stony Brook University HospitalNew Employee OrientationHospital Orientation Calendar8:45 AM9:00 AM9:30 AMClick here to join theZoom Welcome!Click here to join theZoom Welcome!MeetingID: 753 152 5312Passcode: 032367MeetingID: 753 152 5312Passcode: 032367Virtual Welcome inZoom!Virtual Welcome inZoom!Includes a presentation from ourhealth/retirement Benefits team10:00 AMSelf-paced learning in the Self-paced learning in theHealthStream LMS10:30 AMHealthStream LMS11:00 AM11:30 AM12:00 PM12:30 PM1:00 PM1:30 PM2:00 PM2:30 PM3:00 PM3:30 PM4:00 PM4:30 PMHospital New EmployeeOrientation Day 1 curriculumHospital New EmployeeOrientation Day 2 curriculumLUNCHLUNCHYour afternoon at theHospital:Pick up ID Badges,Parking Registration,Welcome GiftCSEA/UUP Union MeetingLocation:Additional time toPick up ID Badges,Parking Registration,Welcome Gift3V2 4/22/22
Stony Brook University HospitalNew Employee OrientationHospital Orientation ChecklistBEFORE DAY 1Read eManualDownload Google ChromeEnable pop-ups and cookiesLog-in to the HealthStream Learning Management System (LMS)and test out your User ID and PasswordLocate email from SBU Campus Card Office and upload your IDBadge photo (optional)Write down any questions you have for your facilitatorsDAY 1, ThursdayJoin our Virtual Welcome in Zoom by 8:45 AM to test yourtechnologyComplete the Hospital New Employee Orientation Day 1curriculum in the HealthStream LMS by 4:00 PMReview the health/retirement benefits information and writedown any questions you have for the Benefits AdministratorDAY 2, FridayJoin our Virtual Welcome in Zoom by 8:45 AM to test yourtechnologyComplete the Hospital New Employee Orientation Day 2curriculum in the HealthStream LMS by 12:00 PMWear RED!Pick up ID BadgeReview Employee Guide (from the ID Badge office)Register for parking (if working on-site at the Hospital)Pick up Welcome GiftCSEA and UUP employees: meet with your union at 2:30 PM4V2 4/22/22
Stony Brook University HospitalNew Employee OrientationMap It Out: Virtual Welcome in ZoomChallenge yourself to complete this map while attending the Virtual Welcomein Zoom on Thursday and Friday, and check off the first item on your “First30 Days” Scavenger Hunt included at the end of this guide!One word to describe how you feel about Orientation for SBUH:The hospital admitted its first two patients onWhat do you value in your workplace?.What are our iCare values?ICAREWhich of my values align with those of the hospital?5V2 4/22/22
Stony Brook University HospitalNew Employee OrientationMy position in the hospital could positively affect the organization’s fivestrategic pillars by:The SBUH C-Suite leader for my division is ChiefOfficer.The Stony Brook Medicineaccomplishment/designation/successstory that inspires me most is:6V2 4/22/22
Stony Brook University HospitalNew Employee Orientation7V2 4/22/22
Stony Brook University HospitalNew Employee OrientationDirections to the ID Badge/Campus Card Office1. Starting at the Visitor’s Desk in the hospital lobby, walk down the hallwayahead toward the elevator bank/security desk.2. Take the left fork at the elevator bank/security desk.3. Continue down the hallway, pass the cafeteria and a brightly lit hallwayon your left, toward the Fire Doors into the Health Sciences Center (HSC).4. After the Fire Doors you will see a column and behind that a set ofescalators. To take the escalators to the Badge Office continue toStep 6, to use the elevators, see Step 10 on the bottom of this page.5.6.7.8.Take the escalator down to Level 4.Walk straight to the next escalator down to Level 3.Walk straight to the next escalator down to Level 3.When you leave the escalator on Level 3 you will see another column,Walk around the column and turn left just before the next set ofescalators.9. The Badge Office will be on your left.By Elevators‐10.Walk around the escalators to the HSC Tower Elevators.11.Take an elevator down to Level 3.12.On exiting the elevator on Level 3, look for the signs directing youtoward the Library.13.Before you reach the HSC library you will see escalators on your left;turn right.14.You will pass a column and just before you reach the next set ofescalators, turn left.15.The Badge Office will be on your left.8V2 4/22/22
Stony Brook University HospitalNew Employee OrientationOrientation Notes & Thoughts9V2 4/22/22
Stony Brook University HospitalNew Employee Orientation10V2 4/22/22
Stony Brook University HospitalNew Employee Orientation“First 30 Days” Scavenger HuntCan you check all the boxes in your first 30 days?Stop by Human Resources on Level 5 and pick up my BluetoothspeakerVisit Resilience at The Brook on Level 5 and use the massagechair or meditation podBrowse all the employee discounts available on BrookologyDownload Campus Clear app and set up account using my“@stonybrookmedicine.edu” email addressVisit Employee Health and Wellness on the 8th floor to pick upthe COVID-19 vaccine sticker for my ID BadgeLocate all dining options on Level 5 (Panera, Jamba, Market PlaceCafé, Convenience at The Brook, Starbucks)Take a selfie in the MART and tag us on social media(@stonybrookmedicine)Get information on joining an engagementcommittee/workgroup or becoming a Wellness ChampionComplete at least one course on LinkedIn LearningCatch someone doing a great job and give them a STAR CardFind the Human Resources page on ThePulseFind the Coronavirus Update page on ThePulseComplete my Department Orientation Checklist with mysupervisor/managerSubmit my health and retirement benefits paperwork tobenefits@stonybrookmedicine.edu*most hyperlinks go to ThePulse and must be accessed from inside the network*11V2 4/22/22
Stony Brook University HospitalNew Employee OrientationStony Brook Medicine Leadership TeamMaurie McInnisPresidentStony Brook UniversityMargaret M.McGovern, MD,PhDKnapp Chair inPediatricsVice President, HealthSystem ClinicalPrograms and StrategyStony Brook MedicineHal Paz, MD, MSExecutive VicePresident for HealthSciencesStony Brook UniversityCarol Gomes, MS,FACHE, CPHQChief Executive OfficerStony Brook UniversityHospitalGary Bie, CPAGerald Kelly, DOChief Financial Officer,Vice President forHealth System Financeand StrategyStony Brook MedicineChief InformationOfficerStony Brook MedicineJonathan M.Buscaglia, MD,FASGE, AGAFChief Medical OfficerStony Brook UniversityHospitalCarolyn Santora,MS, RNChief of RegulatoryAffairs,Chief Nursing Officer,Stony Brook UniversityHospital12V2 4/22/22
Stony Brook University HospitalNew Employee OrientationColette BrownNicole RossolChief HumanResources OfficerStony Brook UniversityHospitalChief PatientExperience OfficerStony Brook UniversityHospitalMichael Pasternak,JDHospital CounselStony BrookUniversity HospitalLori StraussChief ComplianceOfficerStony Brook MedicineLet’s Get SocialWilliam Wertheim,MDInterim Dean,Renaissance School ofMedicine,Vice Dean for GraduateMedical EducationStony Brook MedicineErin StoeberAssistant VicePresident forMarketing andCommunicationsStony Brook Medicine13V2 4/22/22
Stony Brook University HospitalNew Employee OrientationEmployee DiscountsShop Brookology: https://www.stonybrook.edu/commcms/brookology/ Open the Steals & Deals tab for bargains, promotions and discounts fromcampus venues and local community shops, and to manage your WolfieWallet.HealthierU Wellness hieru/resources/wellnessdiscounts.php Discounts on fitness centers, martial arts, yoga, acupuncture and more.SUNY Perks at Work: https://www.perksatwork.com/login Sign up for free using your work email address and get access to discountson electronics, travel, home, auto, food, flowers, apparel and more.Tuition u/hr/benefits/tuitionreimbursement CSEA, PEF, MC and UUP employees are eligible for tuition reimbursement andcertification and licensure exam fee reimbursement as outlined on the abovewebsite.T-Mobile Amplified fied%20Program.pdf Save on your mobile phone coverage through T-MobileVerizon Wireless Monthly Discount: https://www.verizon.com/discounts/ Save on your mobile phone coverage through Verizon with@stonybrookmedicine.edu email addressLinkedIn Learning: g Free access to over 5,000 courses to help you discover and develop business,technology-related and creative skills through expert-led course videos14V2 4/22/22
Stony Brook University HospitalNew Employee OrientationSupport Resources for EmployeesGive Back: Donate Blood / Platelets to our Hospital Blood BankThe demand for blood is great, but the supply is not. Please consider schedulingan appointment to donate blood or platelet.100% of donated blood stays at Stony Brook University Hospital.For Appointments, call 631-444-DONATE or visit us online atdonateblood.stonybrookmedicine.edu15V2 4/22/22
Stony Brook University HospitalNew Employee OrientationCommonly Used Terms and AcronymsACRONYM/ABBREVIATION25 LIVEACGMEADADNAODAREASCBRIDGES, THEBROOK, THEDESCRIPTIONClassroom scheduling system, administered by West CampusAccreditation Council for Graduate Medical EducationAssociate Director of Operations or NursingAssistant Director of NursingAdministrator on DutyAnnual Required EducationAmbulatory Surgery CenterBridges that connect the HST and North Hospital tower above ground.The hallway on Level Five of the Hospital that connects the MART to the HospitalTower Buildings. Includes seating areas, entrances to Cafeteria seating, Resilienceat the Brook.BROOK, THEBSTCAA landscape water-design on the West Campus quadrangle.Basic Science Tower (North)Clinical Assistant. A local title used for staff working in the Nursing Assistant jobtitle.CACUCardiac Acute Care UnitCATH LABCatheterization LaboratoryThe IT system for entering requests and creating, routing and responding toCHERWELLtickets (written help requests).CLAIRVIANursing scheduling systemCLIN EDClinical Education, serving the Division of NursingCLINICIAN (NURSING) A nurse in a leadership level reporting to a Nurse Manager. See T&RThe offices located in the center of a Nursing Unit in one of the two HospitalCORE, THETowers.Comprehensive Psychiatry Evaluation Program. Essentially our psychiatricCPEPemergency department.Clinical Practice Management Plan. An organization that provides billing,CPMPcollection, and disbursement services to a number of physicians’ officesassociated with Stony Brook Medicine.16V2 4/22/22
Stony Brook University HospitalNew Employee OrientationCSEAC-SUITEC-SUITE EXECUTIVECTICUCUSCVCDNCDOHDOLEAPEAST AHEMONCCivil Service Employee Association. CSEA is a labor union which representsnursing assistants, nursing station clerks, housekeepers, transporters and manyclerical employees and skilled trades staff.The office location of the Chief Executives of SBUH.Chief Executive Officers of the hospital which include, but are not limited to theChief Executive Officer (CEO), Chief Financial Officer (CFO), Chief Nursing Officer(CNO), Chief Regulatory Officer (CRO), Chief Compliance Officer (CCO), ChiefMedical Officer (CMO), Chief Information Technology Officer (CIO), Chief PatientExperience Officer (CPO) and Chief Human Resources Officer (CHRO)Cardiothoracic Intensive Care UnitConcerned-Uncomfortable-Safety issue. Escalating communication protocol foralerting a team member to a safety issue. "I am concerned. I am uncomfortable.This is a safety issue.”Central Venous CatheterDivision of Nursing Congress run by the Chief Nursing Officer (CNO) to share bestpractices, respond to the issues raised by the unit based councils (UBC) and setthe strategic direction of patient care for the organization. (See UBC).Department of HealthDepartment of LaborEmployee Assistance ProgramUniversity buildings east of Nicholls Road. Largely SBUH, Health Science Schoolsand LISVH.Emergency DepartmentEnvironmental Health and SafetyElectronic Health RecordHR-Employee Health and WellnessEnvironment of CareElements of Performance, see Joint Commission StandardsEmployee Relations – a division of Human ResourcesFlowerfield office complex in St. James. Home to many Information Technologyoffices.Failure Mode and Effects AnalysisFaculty Student Association. On campus food and merchandise services. FSA isserved by its own human resources function, separate from West Campus orHospital HR.Graduate Medical EducationGreater New York Hospital AssociationHematology Oncology17V2 4/22/22
Stony Brook University HospitalNew Employee OrientationHIPAAHOLDING UNITHOSPAVHRISHRUHSTICAREICRJCAHOJUSTICE ETIDNICUNYSOEAOMBUDSHealth Insurance Portability and Accountability Act. Federal legislation ensuringthe privacy of protected healthcare information.A unit where patients are held pending a procedure or admission.Room designation for classrooms in the Hospital Pavilion on Level four of theMARTHuman Resources Information System, also see PeopleSoft.High reliability unitHealth Sciences Tower (South). The Academic Building attached to the HospitalTowers. Lecture halls and classrooms are located on the second and third level.Office for the departments of the School of Medicine are located in the upperlevels.Our iCare values of Integrity, Compassion, Accountability, Respect, ExcellenceIntensive Cardiac RehabilitationFormerly used abbreviation for The Joint Commission.The NYS Justice Center for the Protection of People With SpecialNeeds. Authorized to investigate reports of allegations of abuse and neglect andpursue administrative sanctions against staff found responsible for misconduct.Electronic timekeeping system used by SBUHHospital purchasing system for suppliesLicensed Independent PractitionerLong Island State Veteran's Home, located on Stony Brook University EastCampusLearning Management System (The hospital’s LMS is HealthStream)Labor RelationsMedical and Research Translation building. Adult and Pediatric cancer care;Research; and teaching spaces.Management/ Confidential. Executive level or positions involving confidentialemployee information (such as HR). M/C staff are non-union employees.Medical Intensive Care UnitNeurological Critical Care UnitNew Employee OrientationThe single sign-on for applications hosted by West Campus servers.Neonatal Intensive Care UnitNew York StateOffice of Equity and Access - charged with ensuring that the Stony BrookUniversity experience provides equal opportunity and is safe, welcoming and freefrom discriminationCampus resource to manage conflict constructively and cooperatively18V2 4/22/22
Stony Brook University HospitalNew Employee OrientationOMHOSHAPATIENT ACCESSPAVILION, THEPAYROLLPEFPESHPICUPODPOLICY MANAGERPONCPOP-UPPRECEPTOR(NURSING)PSPULSE, THEQAPIRED PHONESRFRONKONKOMASB SAFESBARSBELIHSBMOffice of Mental HealthOccupational Safety and Health Administration. OSHA is part of the United StatesDepartment of Labor. OSHA’s mission is to ensure safe and healthful workingconditions for workers by setting and enforcing standards and by providingtraining, outreach, education and assistance.Provides registration and admission services to patients10-story Hospital building that contains adult inpatient units with all-privaterooms and is home to the Stony Brook Children’s Hospital and 300-seat MARTauditorium for regional and national conferences and eventsSBU (West Campus) HR department responsible for adjusting and distributingSBU employee compensationPublic Employees Federation. This labor union represents the hospital’sRegistered Nurses (T&R I’s, II’s and III’s) and the hospital’s ParamedicsPublic Employee Safety & Health Bureau. Enforces safety and health standardspromulgated under the United States Occupational Safety and Health Act (OSHA)and several state standards.Pediatric Intensive Care UnitPoint of Distribution – typically refers to point of distribution for vaccines. Forexample – Flu POD or COVID POD.Electronic system which houses the hospital’s policiesPediatric OncologyA temporary unit created to serve a specific purposeAn experienced practitioner who provides supervision during clinical practice andfacilitates the application of theory to practice for employees new to their role orspecialty.PeopleSoft, the Human Resources Information Systems vendor.The Hospital IntranetQuality Assurance and Performance ImprovementEmergency Phones located on Nursing floorsResearch Foundation. Grant-based employment administered by West CampusOffice complex at 2000 Ocean Avenue in Ronkonkoma, Home to Timekeeping,Finance and Patient Access.Stony Brooks reporting system for patient safety reporting. Workplace Violenceevents are also reported n. Communication protocolfor handoffs.Stony Brook Eastern Long Island Hospital, sometimes pronounced as "ee-lie"Stony Brook Medicine19V2 4/22/22
Stony Brook University HospitalNew Employee NT&R I, T&R II, T&R IIITATDLCTECH PARKTELETELE TECHTIMEKEEPINGTJCTJC STANDARDSTUNNEL, THEUBCUHMC USER NAME &PASSWORDUPDUUPWEST CAMPUSWOLFIEWOLFIENETStony Brook Southampton HospitalStony Brook University HospitalPneumatic tube capsuleHospital Security Services, overseen by UPD.School of Health Technology and Management. One of the schools located in theHSC, along with the Schools of Medicine, Nursing, and Social Work.Surgical Intensive Care UnitStony Brook Southampton HospitalTeaching & Research Nurse. Grade levels indicate expertise and responsibility.T&R I is the entry level, T&R III is a leadership level under Nurse Manager.Talent AcquisitionTalent Development and Learning CenterThe office complex bound by Technology Drive, Research Way and the section ofNorth Belle Mead Road that runs between them in East Setauket. This locationincludes clinic locations for many Stony Brook Medicine medical specialties andsome SBM administrative offices.Telemetry. Electronic system designed to monitor patient heart activityTelemetry TechnicianSBUH Finance department responsible for managing SBUH employee time andattendance reporting.The Joint CommissionThe Joint Commission Accreditation Requirements are categorized by Chapter,then Standard, then Elements of Performance. The Manual for these is on thePulse at l under Nicholls Road connecting the two sides of Campus.Unit Based Council. As part of a shared governance, this council of frontlinenurses on each unit meets with the goal of identifying, evaluating and respondingto challenges in patient care at the unit level. (See DNC)The single sign-on for applications hosted by Hospital servers.University Police Department. The University's accredited police force.United University Professionals. This labor union represents professional clinical,academic and other teaching and administrative employees.University buildings west of Nicholls Road.The Stony Brook University Mascot. Wolfie is a sea wolf.Stony Brook University network named for Stony Brook's Mascot.20V2 4/22/22
Stony Brook University HospitalNew Employee OrientationContact UsHuman 0Talent Development and Learning Center:SBUH TDLC@stonybrookmedicine.edu631-444-4700, ext. 754Timekeeping:time state payroll@stonybrook.edu631-632-6161CSEA Union / Carlos Speight:Carlos.speight@stonybrookmedicine.eduUUP Union / Bruce Kube:Bruce.kube@stonybrookmedicine.edu(copy Valerie.goldman@stonybrookmedicine.edu)PEF Union / Anthony Tirella:anthony.tirella@stonybrookmedicine.edu21V2 4/22/22
CLAIRVIA ; Nursing scheduling system ; CLIN ED ; Clinical Education, serving the Division of Nursing ; CLINICIAN (NURSING) A nurse in a leadership level reporting to a Nurse Manager. See T&R ; CORE, THE ; The offices located in the center of a Nursing Unit in one of the two Hospital
