WIXLIB

TITLE 15 SECTIONYESNON/A(1) recruit and hire employees who possessknowledge, skills and abilities appropriate totheir job classification and duties in accordancewith applicable civil service or merit systemrules; Chapter 2, p.1, ⁋ 1(2) require a medical evaluation and physicalexamination including tuberculosis screeningtest and evaluation for immunity to contagiousillnesses of childhood (i.e., diphtheria, rubeola,rubella, and mumps); Chapter 2, p.1, ⁋ 2(3) adhere to the minimum standards for theselection and training requirements adopted bythe Board pursuant to Section 6035 of the PenalCode; and Chapter 2, p.1, ⁋ 1(4) conduct a criminal records review, on each newemployee, and psychological examination inaccordance with Section 1031 et seq. of theGovernment Code. (c) Contract personnel, volunteers, and other nonemployees of the facility, who may be present at thefacility, shall have such clearance and qualificationsas may be required by law, and their presence at thefacility shall be subject to the approval and control ofthe facility manager.1321P/P REFERENCE - COMMENTSChapter 2, p.1, ⁋ 3Chapter 2, p.1, ⁋ 4 STAFFINGChapter 3, p. 1-2Each juvenile facility shall:a) have an adequate number of personnel sufficient tocarry out the overall facility operation and itsprogramming, to provide for safety and security ofyouth and staff, and meet established standards andregulations;b) ensure that no required services shall be deniedbecause of insufficient numbers of staff on dutyabsent exigent circumstances;7437 Sacramento YDF JH PRO 20-22Chapter 3, Policy I, A -3-The facility has 2 Watch Commanders, 10Supervising Probation Officers, 4 DeputyProbation Officers, 4 Senior ProbationOfficers, 109 Probation Assistants and 78Probation Aides, and 8 non-core trainedProbation Aides.Chapter 3, Policy I, BJ453 JUV PRO-Eff. 01-01-2019

TITLE 15 SECTIONYESNON/Ac) have a sufficient number of supervisory level staff toensure adequate supervision of all staff members;Chapter 3, Policy I, C d) have a clearly identified person on duty at all timeswho is responsible for operations and activities andhas completed the Juvenile Corrections Officer CoreCourse and PC 832 training;e) have at least one staff member present on each livingunit whenever there are youth in the living unit;f) have sufficient food service personnel relative to thenumber and security of living units, including staffqualified and available to: plan menus meetingnutritional requirements of youth; provide kitchensupervision; direct food preparation and servings;conduct related training programs for culinary staff;and maintain necessary records; or, a facility mayserve food that meets nutritional standards preparedby an outside source;g) have sufficient administrative, clerical, recreational,medical, dental, mental health, buildingmaintenance, transportation, control room, facilitysecurity and other support staff for the efficientmanagement of the facility, and to ensure that youthsupervision staff shall not be diverted fromsupervising youth; and,7437 Sacramento YDF JH PRO 20-22P/P REFERENCE - COMMENTSWe reviewed facility schedules and foundthe agency meets the required staff to youthratio of youth supervision, as well as DeputyProbation Officers who assist withprogramming components during the day.Chapter 3, Policy I, D There are a total of 16 supervisors or seniorstaff at the facility, with 2 or more on duty atall times.Chapter 3, Policy I, EChapter 3, Policy I, F The facility has one Food Service ProgramManager, a Food Services Supervisor and 3cooks. There are also 8 food service workerswho assist with meal prep, tray fulfillmentand cleaning.Chapter 3, Policy I, G Allied agency partners and ancillary staff arenot part of youth supervision.-4-J453 JUV PRO-Eff. 01-01-2019

TITLE 15 SECTIONh) assign sufficient youth supervision staff to providecontinuous wide-awake supervision of youth,subject to temporary variations in staff assignmentsto meet special program needs. Staffing shall be incompliance with a minimum youth-staff ratio for thefollowing facility types:YESNON/AP/P REFERENCE - COMMENTSChapter 3, Policy I, H The facility schedules verified staffingpatterns are compliant with Juvenile Hallratios of one staff for every ten youth incustody. We noted staffing patterns andassignments exceed regulation.(1) Juvenile Halls (minimum youth-staff ratio)(A) during the hours that youth are awake, one wideawake youth supervision staff member on duty foreach 10 youth in detention;Chapter 3, Policy II, A (B) during the hours that youth are confined to theirroom for the purpose of sleeping, one wide-awakeyouth supervision staff member on duty for each30 youth in detention; (C) at least two wide-awake youth supervision staffmembers on duty at all times, regardless of thenumber of youth in detention, unless anarrangement has been made for backup supportservices which allow for immediate response toemergencies; and, (D) at least one youth supervision staff member on dutywho is the same gender as youth housed in thefacility. (E) personnel with primary responsibility for otherduties such as administration, supervision ofpersonnel, academic or trade instruction, clerical,kitchen or maintenance shall not be classified asyouth supervision staff positions. 7437 Sacramento YDF JH PRO 20-22The agency exceeds regulation for youthsupervision including coverage for youthmovement/transport, visiting, specialprogramming and call off staff coverage.Unit staff and Senior staff work variedschedules and account for overlappingcoverage.Chapter 3, Policy II, BChapter 3, Policy II, C-5-Chapter 3, Policy II, DChapter 3, Policy I, GJ453 JUV PRO-Eff. 01-01-2019

TITLE 15 SECTIONYESNON/AP/P REFERENCE - COMMENTS The facility is not a Special Purpose JuvenileHall.(B) during the hours that youth are confined to their roomfor the purpose of sleeping, one wide-awake youthsupervision staff member on duty for each 30 youthin detention; (C) at least two wide-awake youth supervision staffmembers on duty at all times, regardless of thenumber of youth in detention, unless an arrangementhas been made for backup support services whichallow for immediate response to emergencies; and, (D) at least one youth supervision staff member on dutywho is the same gender as youth housed in thefacility. (E) personnel with primary responsibility for otherduties such as administration, supervision ofpersonnel, academic or trade instruction, clerical,kitchen or maintenance shall not be classified asyouth supervision staff positions. (B) during the hours that youth are confined to theirroom for the purpose of sleeping, one wide-awakeyouth supervision staff member on duty for each 30youth present in the facility; (C) at least two wide-awake youth supervision staffmembers on duty at all times, regardless of thenumber of youth in residence, unless arrangementshave been made for backup support services whichallow for immediate response to emergencies; (D) at least one youth supervision staff member on dutywho is the same gender as youth housed in thefacility; (2) Special Purpose Juvenile Halls (minimum youthstaff ratio)(A) during hours that youth are awake, one wide-awakeyouth supervision staff member is on duty for each10 youth in detention;(3) Camps (minimum youth -staff ratio)(A) during the hours that youth are awake, one wideawake youth supervision staff member on duty foreach 15 youth in the camp population;7437 Sacramento YDF JH PRO 20-22-6-The facility is not a Camp.J453 JUV PRO-Eff. 01-01-2019

TITLE 15 SECTIONYESNON/A(E) in addition to the minimum staff to youth ratiorequired in (h)(3)(A)-(B), consideration shall begiven to the size, design, and location of the camp;types of youth committed to the camp; and thefunction of the camp in determining the level ofsupervision necessary to maintain the safety andwelfare of youth and staff; (F) personnel with primary responsibility for otherduties such as administration, supervision ofpersonnel, academic or trade instruction, clerical,farm, forestry, kitchen or maintenance shall not beclassified as youth supervision staff positions. 1322 YOUTHSUPERVISIONORIENTATION AND TRAININGP/P REFERENCE - COMMENTSSTAFFChapter 4 Training and Staff Development(a) Prior to assuming any responsibilities each youthsupervision staff member shall be properly orientedto their duties, including:The agency exceeds regulation in trainingstaff, providing 160 hours as part of Coreand an additional 80 hours of agency specificorientation/training, all of which occur priorto assignment. Sacramento CountyProbation does in-house Core whichprovides new employees with targetedreference to their job using in-countypolicies, examples, and processes. They alsoallow other counties to participate in thetraining. Chapter 4, Guideline II, A-1, c Chapter 4, Guideline II, A-1, d Chapter 4, Guideline II, A-1, a(1) youth supervision duties;(2) scope of decisions they shall make;(3) the identity of their supervisor;7437 Sacramento YDF JH PRO 20-22-7-J453 JUV PRO-Eff. 01-01-2019

TITLE 15 SECTION(4) the identity of persons who are responsible tothem;(5) persons to contact for decisions that are beyondtheir responsibility; andYESNON/AP/P REFERENCE - COMMENTS Chapter 4, Guideline II, A-1, a Chapter 4, Guideline II, A-1, a Chapter 4, Guideline II, A-1, p Chapter 4, Guideline II, A-1, e Chapter 4, Guideline II, A-1, l (6) ethical responsibilities.(b) Prior to assuming any responsibility for thesupervision of youth, each youth supervision staffmember shall receive a minimum of 40 hours offacility-specific orientation, including:(1) individual and group supervision techniques;(2) regulations and policies relating to discipline andrights of youth pursuant to law and theprovisions of this chapter;Chapter 4, Guideline II, A-1, cChapter 4, Guideline II, A-1, d(3) basic health, sanitation and safety measures;(4) suicide prevention and response to suicideattempts(5) policies regarding use of force, de-escalationtechniques, chemical agents, mechanical andphysical restraints;(6) review of policies and procedures referencingtrauma and trauma-informed approaches;7437 Sacramento YDF JH PRO 20-22-8-Chapter 4, Guideline II, A-1, fChapter 4, Guideline II, A-1, gJ453 JUV PRO-Eff. 01-01-2019

TITLE 15 SECTION(7) procedures toemergencies;followintheeventYESNON/AP/P REFERENCE - COMMENTS Chapter 4, Guideline II, A-1, h Chapter 4, Guideline II, A-1, i Chapter 4, Guideline II, A-1, l Chapter 4, Guideline II, A-1, k of(8) routine security measures, including facilityperimeter and grounds;(9) crisis intervention and mental health referrals tomental health services;(10) documentation; and(11) fire/life safety trainingChapter 4, Guideline II, A-1, jChapter 5, Fire and Life Safety Guideline(c) Prior to assuming sole supervision of youth, eachyouth supervision staff member shall successfullycomplete the requirements of the JuvenileCorrections Officer Core Course pursuant to PenalCode Section 6035.(d) Prior to exercising the powers of a peace officeryouth supervision staff shall successfully completetraining pursuant to Section 830 et seq. of the PenalCode.Chapter 4, Guideline II, A-1 This section articulates that new staff receive240 hours of training, 160 hours of STCCore, 40 hours of PC 832 and 40 hours offacility orientation.Chapter 4, Guideline II, A-1 Includes 160 hours of Core and 40 hours ofPC 832.7437 Sacramento YDF JH PRO 20-22-9-J453 JUV PRO-Eff. 01-01-2019

TITLE 15 SECTION1323NON/AP/P REFERENCE - COMMENTSFIRE AND LIFE SAFETYWhenever there is a youth in a juvenile facility, thereshall be at least one wide awake person on duty at alltimes who meets the training standards established by theBoard for general fire and life safety which relatespecifically to the facility.1324YESChapter 5 Fire and Life Safety All youth supervision staff are core trainedprior to assuming sole supervision of youth.Fire and Life safety is part of this training;therefore, all staff on duty are fire and lifesafety trained.POLICY AND PROCEDURES MANUALChapter 6, Policy ManualAll facility administrators shall develop, publish, andimplement a manual of written policies and proceduresthat address, at a minimum, all regulations that areapplicable to the facility. Such a manual shall be madeavailable to all employees, reviewed by all employees,and shall be administratively reviewed at a minimumevery two years, and updated, as necessary. Thoserecords relating to the standards and requirements setforth in these regulations shall be accessible to the Boardon request.Chapter 6, Guideline I, A-C The Deputy Chief, Maria Gonzalez,completed a memo dated January 20, 2022,verifying review of all agency policies andprocedures Facility staff are required toread, review and sign an acknowledgmentannually that they understand the facilitypolicies and procedures.The manual shall include:(a) table of organization, including channels ofcommunications and a description of jobclassifications;(b) responsibility of the probation department, purposeof programs, relationship to the juvenile court, theJuvenileJustice/DelinquencyPreventionCommission or Probation Committee, probationstaff, school personnel and other agencies that areinvolved in juvenile facility programs;Chapter 7, Job Duties and Communication The Sacramento County ProbationDepartment has an Executive ManagementOrganizational Chart as well as a positionorganization chart for YDF. Both wereprovided to BSCC and are part of theAdministrative Manual. The list of positionsfrom Chief to Probation Aide to supportstaff, as well as the Court, JJDPC, andagency partners, including their jobdescriptions, was also provided. Chapter 7, Job Duties and Communication(c) responsibilities of all employees;7437 Sacramento YDF JH PRO 20-22- 10 -J453 JUV PRO-Eff. 01-01-2019

TITLE 15 SECTION(d) initial orientation and training program foremployees;YESNON/A (e) initial orientation, including safety and securityissues and anti-discrimination policies, for supportstaff, contract employees, school, mental/behavioralhealth and medical staff, program providers andvolunteers;(f) maintenance of record-keeping, statistics andcommunication system to ensure:P/P REFERENCE - COMMENTSChapter 4 Training and Staff DevelopmentDepartmental Directive - Code of ConductThis policy articulates expected behaviorswhile on facility grounds relating to security,interactions with youth, and documentingrequirements for all non-sworn and swornpersonnel including: medical staff, mentalhealth staff, school staff, temporaryemployees, kitchen staff, contractemployees, volunteers and interns. Theagency has a Power Point outlining thisorientation for youth and staff. Chapter 86 Maintenance and Housekeeping Chapter 79 Supervision of Youth(1) efficient operation of the juvenile facility;(2) legal and proper care of youth;(3) maintenance of individual youth's records; Chapter 74 Confidentiality and Maintenanceof RecordsChapter 127 Standing Order regarding youthrecords(4) supply of information to the juvenile court andthose authorized by the court or by the law; and, 7437 Sacramento YDF JH PRO 20-22 - 11 - Chapter 74 Confidentiality and Maintenanceof RecordsJ453 JUV PRO-Eff. 01-01-2019

TITLE 15 SECTIONYESNON/AP/P REFERENCE - COMMENTS Chapter 74 Confidentiality and Maintenanceof Records Chapter 4, Guideline II, A-1, p Chapter 4, Guideline II, A-1, g Chapter 4, Guideline II, A-1, n(5) release of information regarding youth.(g) ethical responsibilities;(h) trauma-informed approaches;(i) culturally responsive approaches;(j) gender responsive approaches;Chapter 4, Guideline II, A-1, n (k) a non-discrimination provision that provides that allyouth within the facility shall have fair and equalaccess to all available services, placement, care,treatment, and benefits, and provides that no personshall be subject to discrimination or harassment onthe basis of actual or perceived race, ethnic groupidentification, ancestry, national origin, immigrationstatus, color, religion, gender, sexual orientation,gender identity, gender expression, mental orphysical disability, or HIV status, includingrestrictive housing or classification decisions basedsolely on any of the above mentioned categories; (l) storage and maintenance requirements for anychemical agents related security devices, andweapons and ammunition, where applicable; (m) establishment of procedures for collection of MediCal eligibility information and enrollment of eligibleyouth; and, 7437 Sacramento YDF JH PRO 20-22Chapter 19 Screening for the Risk of SexualAbuse and AssaultChapter 8 Non-Discrimination Provision,Guideline I, B-1 through 13Chapter 21 Classification The Non-Discrimination Provision is postedin each living unit.- 12 -Chapter 28, Guideline VI, E-1Chapter 95 Medi-Cal ApplicationsJ453 JUV PRO-Eff. 01-01-2019

TITLE 15 SECTION(n) establishment of a policy that prohibits all forms ofsexual abuse, sexual assault and sexual harassment.The policy shall include an approach to preventing,detecting and responding to such conduct and anyretaliation for reporting such conduct, as well as aprovision for reporting such conduct by youth, staffor a third party.1325YESNON/AP/P REFERENCE - COMMENTSChapter 110 PREA Policy FIRE SAFETY PLANChapter 9 Fire Safety PlanThe facility administrator shall consult with the local firedepartment having jurisdiction over the facility, or withthe State Fire Marshal, in developing a plan for fire safetywhich shall include, but not be limited to:a) a fire prevention plan to be included as part of themanual of policy and procedures; b) monthly fire and life safety inspections by facilitystaff with two- year retention of the inspectionrecord;Chapter 9, Supervisor ChecklistChapter 9, Fire Safety and Fire DrillsWe reviewed all monthly Fire and LifeSafety Inspection reports from July 2020 toJanuary 2022. The forms are completed foreach living unit, the medical clinic, visitingcenter and booking area. We provided technical assistance regardingthe form and subsequent referral to theConstruction and Facilities Management(CAFM) for corrections requested or noted.The Department of General Services signsthe form each month indicating they haveresponded to their areas of responsibility.c) fire prevention inspections as required by Healthand Safety Code Section 13146.1(a) and (b); 7437 Sacramento YDF JH PRO 20-22 - 13 - The YDF was last inspected on October 28,2021, by the State Fire Marshal.J453 JUV PRO-Eff. 01-01-2019

TITLE 15 SECTIONYESNON/A P/P REFERENCE - COMMENTSd) an evacuation plan;Chapter 9, Fire Safety and Fire Drills,Guideline II Evacuatione) documented fire drills not less than quarterly;Chapter 9, Fire Safety and Fire Drills,Purpose and Scope, ⁋ 2 f) a written plan for the emergency housing of youth inthe case of fire; and,Chapter 77 Emergency Housing Plan g) development of a fire suppression pre-plan incooperation with the local fir

JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7437 FACILITY NAME: Sacramento County Juvenile Detention Facility (YDF) FACILITY TYPE: JH PERSON(S) INTERVIEWED: Maria Gonzalez, Chief Deputy Probation Officer; Armando Mata, Assistant Chief Deputy