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DFAS: A Journey of AutomationJosh Rapke, Director, Leveraging TechnologyDefense Finance and Accounting Service
AgendaAgency OverviewInformation Technology OverviewEvolution of AutomationDFAS Robotics ProgramLessons LearnedFuture of DFAS Automation
DFAS – Who We Serve
DFAS – What We Do
DFAS IT – Org ChartDFAS icesInfrastructureServicesCorporateSystemsIT AAALeveragingTechnologyITAS
DFAS’ Evolution of AutomationArtificialIntelligenceWe Are HereRPAAdobe InteractiveFormsSQL ScriptingMacros
What is RPA?» Robotic Process Automationü Software designed to automate repetitive tasks by usingscripts to emulate human tasksü RPAs are stand-alone applications that integrate orinterface with enterprise applications.» Where to use RPA Technologyü To automate simple, repetitive, decision-free processes toimprove cycle time and improve accuracy while freeingemployees of low-value tasks.Robotic ProcessAutomation
RPA GovernanceDevelopmentLife-CycleRPA IntakeBot andards rojectManagementBot Sustainment
DFAS RPA WorkflowIdea ards &SolutionsLT IntakeDevelopment
RPA Development ActionsDevelopment Process 5 – 13 WeeksDiscoveryPre-Development(1 week)Development(2-8 weeks)Testing(1-3 weeks)Deployment(1 week)Sustainment(1 month)Obtain project artifactsAssignmentStand up meetingsMigration to Test serverCreate release requestMeasure and monitorUse Case approvalSchedulingProcess designUser testingObtain system managerapprovalDedicated user supportIdentify resourcesKickoff MeetingCoding/Unit TestingUser feedbackObtain system accessesUser Led DemonstrationWeekly progressdemonstrationsSecurity Impact AnalysisRequirements AnalysisTest planRequirements Follow-UpMigration to DevelopmentserverTask BacklogSIT testing (updates)Approval for DevelopmentPeer code reviewSend release package toconfiguration managerRelease to ProductionserverRetrospectiveImprove as necessary
DFAS Use CasesDocument Creation & RetrievalData ValidationDDRS-B Reports, DJMSTransaction Research, DebtLetter Conversion, Post PayReview, CAPS-W DOV Reports,WCF Database, CEDMS AuditBot, DEAMS USSGL Reports,Retrieval of SODs and Expenses.RBAC Scrub, Travel Pay EFTValidation, Travel Pay ODSDuplication Payment Check.DFAS RPACapabilities & UseCasesInput Automation & ReconciliationsDEAMS Accounts ReceivableTransactions by Others, CEDMS JVUpload, Bankruptcy Validation, DCPSDuplicate SSN Payments Scheduled,DCPS New Hire Validation.System ProvisioningNavy SABRS Login Reminder,CEDMS Inactivity Notifications,System Access Review
Why RPA? IMPACT! RobotsDebt Letter Bot2,000Debt Letter ConversionSOD Audit BotBankruptcy BotSOD Audit Bot2,200Bankruptcy Bot2,600DDRS-B ArmyCEDMS Audit BotDDRS-B Army3,000EFT ValidationODS Duplicate PaymentCEDMS Audit Bot9,000EFT Validation BotHours saved is anticipatedannual savings based oncurrent manual processingtimes.ODS Duplicate Payment CheckAnnual Hours Saved11,25016,600
Growing Pain
Where We Are Going
Contact InformationEmail: joshua.a.rapke.civ@mail.milK
DFAS RPA Capabilities & Use Cases. Why RPA? IMPACT! Debt Letter Bot 2,000 SOD Audit Bot 2,200 Bankruptcy Bot 2,600 DDRS-B Army 3,000 CEDMS Audit Bot 9,000 EFT Validation Bot 11,250 ODS Duplicate Payment Check 16,600 ODS Duplicate Payment EFT Validation CEDMS Audit Bot DDRS-B Army Bankruptcy Bot
