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TEEX MunicipalFire School andVendor ShowMUNICIPAL Vendor ShowPROSPECTUSThe Annual TEEX Municipal Fire TrainingSchool will be conducted July 24–29, 2022.The Vendor Exhibition coincides withStudent Registration and will be held onSunday, July 24, at Reed Arena on TexasA&M University’s west campus.Student enrollment is expected to bearound 2,000. In addition, over 500 guestinstructors will be in College Station toassist with the school.2022 Exhibit ScheduleJuly 24, 2022SATURDAY, JULY 23EVENTTIMESVendor Check-In 10 am –2 pmMove-In* 10 am –2 pmSUNDAY, JULY 24EVENTTIMESVendor Check-In / Move In 7 am –9 amExhibit Hall Hours 9 am–3 pmStudent Check-In/Registration 11 am – 3 pmMove Out 3 pm – 4 pm* Apparatus Move In: Due to the specific orderthat apparatus must enter into Exhibit Hall A, allapparatus exhibitors must be staged and ready toenter Arena Floor by 10:00 am on Saturday.Annual Municipal Vendor ShowTexas A&M University, Reed Arena730 Olsen BoulevardCollege Station, TX 77845Questions?ESTI Marketing Officevendor.show@teex.tamu.edu979-458-3403 orToll Free 866-878-8900Fax 979-458-4364TEEX.org/vendorshowAugust 29, 2021 2:09 PM
Municipal Vendor ShowThank you for your interest in the TEEX MunicipalFire School Vendor Show. This prospectus should behelpful in answering the most common questionsregarding the show. There is also a link on theTEEX website that contains the most current showinformation, TEEX.org/vendorshow.Exhibit SpaceExhibit spaces are located in four different areas in andaround Reed Arena. Current vendors have the optionto reserve currently held space for the following year,therefore some areas may not have space available fornew purchases. TEEX reserves right to move boothsaround within areas, as needed.Indoor 8x10 Booth Space:- Exhibit Hall B (Upper Level Ballroom, 2nd Floor)-Exhibit Hall C (Concourse, Ground Floor) Includes: (1) 30"x72" Table with blue table cloth and(2) Chairs. Booths have an 8' background drapeand 3' side drapes, all in blue. Exhibit Hall B has acarpeted floor. Exhibit Hall C has a concrete floor.Indoor Apparatus Space:-Exhibit Hall A (Arena Floor) Includes: (1) 30"x72" Table with blue table cloth and(2) Chairs. No draping available. Concrete floor.Outdoor Apparatus Space:-Exhibit Hall D (Outdoor Lot, 100A) Table and chair rental is not available for outdoorspaces. For outdoor electricity, vendor will need tobring a generator.General Information: Flooring: Carpeting is not provided, nor is itrequired. Heavy equipment that could damage floorsor exhibit space will NOT be allowed. Rentals: Additional tables are 50 each; additionalchairs are 10 each. (not available for outdoors) Electricity (10 amp) must be pre-ordered onthe Registration Form, if needed. Deadline forelectricity requests 1 week prior to show. Electricityordered after July 15 will incur a 50 fee. WiFi access must be pre-ordered on theRegistration Form, if needed.Note: A ll Reed Arena Internet connections are on aPage 2TEEX—Emergency Services Training Instituteclosed system (behind a firewall); therefore, creditcard processing will not work.Exhibitors Rules and RegulationsVendor Exhibit Spaces No subletting of any exhibit space is permitted. Onlythe registered exhibitor is permitted to exhibit in space. N o trading of booth areas is permitted without priorapproval from TEEX vendor show coordinator. No roaming. Products may not be marketed in areasoutside of purchased exhibit space(s). There is a (3) booth maximum for 8' x10' spaces.Space is offered according to priority policy. If a registered exhibitor chooses to not attend theshow, booth space may be forfeited for future shows. If exhibitor gives up booth space, but later decides toreturn as a vendor, exhibitor will be placed on waitinglist as a New Vendor until space becomes available.Merchandise / LicensesExhibits should consist of fire suppression equipment,fire prevention devices or material, rescue equipment,emergency medical equipment, fire service trainingmaterials or other work-related items.The TEEX logo is licensed; only licensed vendors willbe permitted to sell merchandise with TEEX branding.Contact the Marketing Office with questions.Sales License: Vendors who intend to sellmerchandise or raffle tickets during the show mustpurchase a Reed Sales License for a fee of 50. Thislicense is an option included on the Registration Form.This license is not required for outside parking lotvendors. Sales must be conducted in the immediatearea of booth; no roaming.Apparatus Exhibits: Vendors displaying apparatusmust fill out TxDot MVD-NF101 (Application forShow or Exhibition). https://www.txdmv.gov/sites/default/files/form files/MVD-NF101.pdf The formmust be emailed or faxed to the following addressNO LATER than 30 days prior to the show:Texas Department of Motor VehiclesP.O. Box 26487 Austin, TX 78755phone 512-465-4029 fax 512-465-4135email MVD-Show and Exhibitions@TxDMV.govFor additional information, please send an email to:vendor.show@teex.tamu.edu
RegulationsExhibitors shall not deface, injure or mar Reed Arena.Any damage done shall be made good by the exhibitorto the Emergency Services Training Institute (ESTI) ofthe Texas A&M Engineering Extension Service or toReed Arena—Special Event Facilities.Carpet tiles may be used in booth, but the followingitems are NOT allowed inside the building: No Carpet or Duct Tape No Armor All Products No Animals other than service dogs No SmokingVendors exhibiting apparatus or emergency vehicles inReed Arena must take action to prevent stains on theevent center floor from lubricating oil, engine oil andprotectant, and tire and wheel care products such asArmor All. Tire and wheel care products shouldbe applied BEFORE the vehicles enter the arena.Internal combustion engines cannot contain morethan a quarter (1/4) tank of gasoline or fuel. Watertanks must be empty upon entering Reed Arena.No machinery or exhibit shall extend outside of theboundary of said exhibitor's exhibit space.Arena Floor. Vendor is responsible for moving andsetting up shipped materials.Move Out: Vendor must return packaged items to thedock location and schedule shipping. Shipper must pickup materials by 5:00 pm on Monday, July 25, 2022.Shipping Address:Reed Arena, Texas A&M UniversityATTN: TEEX Vendor Show/(Vendor company name)Loading Dock730 Olsen BlvdCollege Station, TX 77843-1128Move-InVendor Check-In will be located on the second floor atthe main entrance of Reed Arena. Please check in andpick up your badges PRIOR to setting up your booth.All payments for additional tables, chairs,electricity, Internet, etc. must be made to thecashier before 9:00 am on Sunday.Unloading and loading should be completed quickly.Only a few dollies and handcarts are available. Beprepared to personally transport exhibit materials toyour booth location.Unloading and Loading AreasNo personal or recreational vehicles shall be parkedin Exhibit Lot 100A. This lot is reserved for apparatusand vendor equipment only.Exhibit SpaceLoading/Unloading LocationA (Arena Floor)Loading dock on west end ofReed ArenaTEEX shall have the right to prohibit or require thedismantling of any exhibit or part of an exhibit that intheir opinion is not suitable to or in keeping with thecharacter or purpose of the exhibition. Exhibits shallimmediately be modified or dismantled at the requestof TEEX.B (2nd FloorBallroom)C (Concourse)Southeast Service Entrance withdirect access to freight elevatorTEEX reserves the right to remove from the exhibitarea any advertising, programs, materials, literature,merchandise, costumed persons or mannequins whichare, in the opinion of TEEX, deemed inappropriate.TEEX is not responsible for lost or stolen merchandise.Exhibitor grants to TEEX a fully-paid non-exclusivelicense to use, display, and reproduce photos ofexhibits, logos, company names, and promotionalmaterials. Exhibitor authorizes TEEX to takephotographs of exhibitor’s booth, exhibit, staff, etc.before, during, and after the show.Northeast or Southwest Entranceof Reed ArenaEnter from Southwest cornerD (Outdoor)only. Check-in with outdoor lotattendant for move-in. Exhibitsat the back of lot should move infirst.Vehicles must be moved immediately uponcompletion of loading and unloading.Move-OutNo exhibitor shall be permitted to move out prior tothe closing of the exhibit halls at 4 pm on Sunday.ParkingShippingAmple parking is located adjacent to Reed Arena inLots 100 B-G during Saturday and Sunday of show.Exhibit materials may be shipped to Reed Arena up to(1) week prior to vendor show. Move In: Received itemswill be located at the loading dock at the back of theDo NOT park in Lot 102 in front of Reed Arena. Thosespaces are RESERVED at all times for those who holdoffices in Reed. Vehicles are towed at the owner’s expense.Municipal Fire MunicipalTraining SchoolFire TrainingVendor SchoolShow ProspectusVendor Show Prospectus Page 43
Exhibitor BadgesExhibitor badges will be printed prior to the show.Send names to vendor.show@teex.tamu.edubefore July 1. If names are not sent, badges will showcompany name only. TEEX will provide a maximumof (2) badges for each 8x10 booth space and (2) badgesper 1000 square feet of outdoor and arena space.Additional badges are 15 each. Badges should be wornat all times during the show hours.Exhibitor RegistrationReserving SpaceDue to the size of the exhibit areas, a limited number ofexhibit spaces are available. Current vendors are given anopportunity to reserve their current space before space isoffered to new vendors.Waiting ListCurrent Vendors and New Vendors have the option ofbeing placed on the TEEX Vendor Show Waiting Listif the area requested is not available. Send requests tovendor.show@teex.tamu.edu with a description ofdesired space along with complete contact information.Current ExhibitorsIf you plan to attend next year’s show, it is stronglyrecommended that you complete Pre-Registration toreserve current booth space(s). Current exhibitors shallbe able to make a deposit only for space in the area(s) ascurrently held. Changes to space may be requested onRegistration Form, but are not guaranteed.A TEEX Cashier will be available onsite during theVendor Show to receive deposits for the next vendorshow. Deposit amount shall not be less than 25% of thetotal amount of space you plan to retain.If deposit and/or balance payments for current spaceare not made by the deadlines, vendor booth space(s)are considered forfeited. If vendor decides to return toshow, vendor will be placed on the waiting list as a newexhibitor.New ExhibitorsNew exhibitors are placed on the TEEX Vendor ShowWaiting List. After the October 31 deadline has passed,those on the waiting list will be contacted regardingavailable space and be sent a Registration Form.Completed Registration Forms returned with fullpayment will secure space. Space will be reserved on afirst-come, first-served basis until all space is sold out.Page 4TEEX—Emergency Services Training InstituteVendor Registration DeadlinesExhibitor TypeDeposit Due Balance DueCurrent Exhibitors* October 31March 31New ExhibitorsFull payment due with form* To reserve current booth space(s), Deposits and Balances must bereceived by due dates. No refunds after June 1.PaymentsCompleted Registration Forms for exhibit space shouldbe mailed or faxed (with credit card payment) to thefollowing address:Texas A&M Engineering Extension Service—ESTIP.O. Box 40006College Station, Texas 77842Attn: Cashier—Vendor Show Registration EnclosedFax: 979-458-4364Questions? 979-458-3403 or 866-878-8900vendor.show@teex.tamu.edu Payment must accompany the Registration Form.All payments must be made in US Dollars. Checks should be made payable to: Texas A&MEngineering Extension Service or TEEX. No refunds will be made for cancellations after June 1.PricingIf the desired space is not space available, vendormay request to be placed on the TEEX Vendor ShowWaiting List.2022 Exhibit Space PricingSizeSq. Ft.Space TypeExhibit Hall A (Arena Floor) — Indoor9' x 24' 216 sfApparatus Space40' x 50' 2000 sf Apparatus SpacePricing 775 3,525Exhibit Hall B2 & B3 (Upper Levels) — Indoor8' x 10' 80 sfBooth Space 600Exhibit Hall C (Concourse) — Indoor8' x 10' 80 sfBooth Space 650Exhibit Hall D (Outdoors) — Uncovered9' x 24' 216 sfApparatus Space20' x 30' 600 sfApparatus Space45' x 20' 900 sfApparatus Space40' x 40' 1,600 sf Apparatus Space 550 775 900 1,400
No trading of booth areas is permitted without prior approval from TEEX vendor show coordinator. No roaming. Products may not be marketed in areas outside of purchased exhibit space(s). There is a (3) booth maximum for 8' x10' spaces. Space is offered according to priority policy. If a registered exhibitor chooses to not attend the
