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Project Initiation and PlanningTollgate ReportClark County School DistrictReport date: June 28, 2013Objectives:Summarize all plans that will be used to execute Implementation Phase tasks
CCSD SIS PROJECT IPP TOLLGATE REPORT2Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.
CCSD SIS PROJECT IPP TOLLGATE REPORTTable of ContentsDocument Change Control .4Definition .4Objective .5Phase Summary .5Plans5Milestones & Key Events .7Implementation Rollout Plan .9Future Scope .19Online Registration (OLR)19Special Education Module (IEP Management)19HealthMaster19INFORM19Auto Dialer19Personal Learning Plan (PLP)20Fees and Fines20Online Payments20Summer School20Adult Education20Docufide20Tollgate Acceptance .21Tollgate Approval .223Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.
CCSD SIS PROJECT IPP TOLLGATE REPORTDocument Change ControlThe following is the control for revisions to this document.Version1.01.1Date07 May 201317 May 2013Author(s)Kelvin BeckKelvin Beck1.217 May 2013Kelvin Beck1.4Revision 128 May 20136/19/2013Kelvin BeckGreg Halopoff, Kim BoyleBrief Description of ChangeOriginal documentUpdated tasks and events for milestones androllout plan.Added state reporting requirements meetingsfrom this weekIncorporated team feedbackFinal review and editsDefinitionThe following are definitions of terms, abbreviations and acronyms used in this document.TermCCSDICDESISSMEDefinitionClark County School DistrictInfinite Campus District EditionStudent Information SystemSubject Matter Experts4Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.
CCSD SIS PROJECT IPP TOLLGATE REPORTObjectiveThis document summarizes the efforts used to research and create the strategies that will be employed by boththe Clark County School District and Infinite Campus to execute the implementation of the Infinite Campus StudentInformation System.Phase SummaryBeginning in January 2013, the Project Steering Committee (CCSD Executive Committee, CCSD Project Managerand the Infinite Campus Project Manager) worked to organize the necessary meetings and workshops that broughttogether the executable work plans. The Steering Committee brought together the appropriate resources fromboth CCSD and Infinite Campus for the various work streams to collaborate, gather feedback and valuable input toensure all stakeholders were considered.Start Date: 07 January 2013End Date: 31 May 2013PlansEach plan is a separate document. The plans detail the execution strategies described above in this section. Eachplan will be accepted and approved individually by the Project Steering Committee and CCSD and Infinite CampusExecutive Sponsors as indicated in the Governance Plan. Governance PlanData Conversion PlanHosting & Infrastructure PlanOrganizational Change Management and Communication Plano Infinite Campus Practice and Procedure RecommendationsProfessional Development and Delivery PlanSupport Services PlanProject Scope Change Management PlanRisk Management PlanGovernance Plan – this plan describes the working relationships between the CCSD and Infinite Campus projectteams and resources along with responsibilities of the teams.Organizational Change Management and Communication Plan – this document outlines the projectcommunication key messages and the mechanisms that will be used to communicate them.Infinite Campus Practice and Procedure Recommendations – this is a living document that willcontinue to grow and develop throughout implementation and will continue to evolve throughoutthe operation of the system. The purpose of this document is to outline in as much detail as possiblethe processes and workflows CCSD end users will use to manage data in Infinite Campus.5Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.
CCSD SIS PROJECT IPP TOLLGATE REPORTProject Scope Change Management Plan - the Project Scope Change Management plan identifies ways in whichmajor changes (both contractual and non-contractual) to the project will be managed.Risk Management Plan – this document details ways in which risks will be discovered, how they will bedocumented and addressed.Professional Development and Delivery Plan – this plan details the training strategies, tools and other resourcesthat will be used by both CCSD Employee Business Training and Infinite Campus Training and KnowledgeManagement. This document does not include a detailed training plan. The detailed training plan will be addedlater as an addendum once it is completed.Data Conversion Plan – this is technical plan that outlines how data will be converted from SASI to InfiniteCampus. Included are details about what data is targeted for each Track, cleanup processes and workflow.Hosting & Infrastructure Plan – the purpose of this document is to describe the CCSD infrastructure that will behoused in the Infinite Campus data centers located in Blaine, MN. This document will also describe the accessCCSD staff will be given to the databases along with details of the Cloud Choice package SLA info (equipmentmaintenance, software upgrade request process, custom CCSD development code promotion process, backup andrestore procedures, etc.)Support Plan – this document will cover the standard Infinite Campus SLA information. It also includes the CCSDspecific workflow, how to submit cases to Infinite Campus and outlines escalation procedures for critical issues.6Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.
CCSD SIS PROJECT IPP TOLLGATE REPORTMilestones & Key EventsThe milestones and key events in this phase were strategically major activities and workshops that were used tobuild the project and work plans listed above and to plan the rollout in the next section of this document. Otheractivities such as the Practice and Procedure workshops with the CCSD Core and SME teams helped to build anddevelop the specific ways in which CCSD will use Infinite Campus.The key milestones in this phase are listed below:Milestones & Key EventsStart DateEnd DateCommentsOrganizational Change ManagementCampus Overview SessionsCompleteRoad Shows02/04/1302/15/13CompleteDistrict Site Visits (Washoe)04/22/1304/23/13CompleteDistrict Site Visits (Chandler)05/13/1305/14/13CompletePlanning Workshops11/13/1212/07/12CompleteCore Team P&P Workshop02/25/1302/28/13CompleteSME Team P&P Workshops04/02/1304/12/13CompleteProject Team Training (Mastering theFundamentals of Campus)11/05/1211/09/12CompleteTrainer Coaching04/01/1304/12/13CompleteStaff Development Planning Workshop04/15/1304/17/13CompleteCore Team Training (Mastering theFundamentals of Campus)02/04/1302/15/13CompleteTechnical Team Training 1 (Mastering theFundamentals of the Campus Database) –included extended reports development03/04/1303/05/13CompleteTechnical Team Training 2 (Mastering theFundamentals of the Campus Database) –included extended reports development03/19/1303/20/13CompleteTrain the Trainer Boot Camp InstructionalDesign leteBusiness Process DefinitionStaff Development & TrainingHelp Desk & SupportSupport WorkshopInfrastructureHosting WorkshopData ConversionData Conversion Planning Workshop7Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.
CCSD SIS PROJECT IPP TOLLGATE REPORTMilestones & Key EventsStart DateEnd 13CompletePhase Kickoff01/07/1301/07/13CompleteSteering Committee Synchronization Retreat04/29/1304/30/13CompletedTollgate: Project Initiation and Planning05/31/1305/31/13Not StartedRequirements Workshop (Multi-yearAcademic Planning)03/12/1303/12/13CompleteBehavior Requirements Workshop forBehavior03/18/1303/18/13CompleteRequirements Workshop (Blended/On-lineDistance Ed, Enrollment Exception Tracking)04/01/1304/01/13CompleteRequirements Workshop (Audit Trails)05/03/1305/03/13CompleteRequirements Workshop (Behavior statereports)05/09/1305/09/13CompleteRequirements Workshop w/Washoe(Behavior state reports)05/16/1305/16/13CompleteData MappingCustom DevelopmentInfinite Campus Custom DevelopmentOverviewProject ManagementDevelopment8Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.
CCSD SIS PROJECT IPP TOLLGATE REPORTImplementation Rollout PlanThe CCSD implementation project will begin to rollout in the Implementation Phase of the project which beginsJune 3, 2013 and will end July 30, 2014. The dates in the rollout plan are subject to change as the projectprogresses. The rollout plan has built in flexibility to allow for impromptu changes that naturally occur in anyproject. If a major change is warranted, the Project Steering Committee will employ the change managementprocess defined in the Project Scope Change Management Plan.Track A Go Live: January 13, 2014Track B Go Live: July 17, 2014ProjectedStartTasks and EventsProjectedEndCommentsImplementation & Administrative Activities/Tasks (important dates to remember)Kick off06/03/1306/03/13Mid-Implementation Executive Status Review1TBDTBDMid-Implementation Executive Status Review2TBDTBDMid-Implementation Executive Status Review3TBDTBDSchools pull courses from Districtcourse catalog02/03/1405/16/14CCSD 2014-2015 Enrollment RollForward03/24/1403/28/14Extract course data fromInfinite Campus to be loadedinto ParentLink – Extract 102/11/1402/11/14Extract course data fromInfinite Campus to be loadedinto ParentLink – Extract 202/28/1402/28/14Extract students from SASI toParentLink02/11/1405/12/14Schools create courserequests in Parent Link02/12/1405/12/14ParentLink course requestsnapshot 103/31/1403/31/14ParentLink course requestsnapshot 204/14/1404/14/1414-15 Student SchedulingContinues throughout the schedulingprocess as needed.ParentLink Requests9Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.14-15 courses with new coursenumbers13-14 and 14-15 enrollments
CCSD SIS PROJECT IPP TOLLGATE REPORTProjectedStartProjectedEndParentLink course requestsnapshot 304/28/1404/28/14ParentLink course requestsnapshot 405/12/1405/12/1403/31/1405/16/14Continues throughout the schedulingprocess as needed.03/31/1406/27/14Schools will be able to resumescheduling after August 4, 2014.06/10/1305/31/1406/10/1306/17/13Trial database available06/17/1306/17/13Data Review06/18/1306/26/13Trial Conversion A-209/03/1309/09/13Trial database available09/09/1309/09/13Data Review09/10/1309/20/1301/06/1401/13/14Production, Sandbox andStaging available01/13/1401/13/14Data Review01/14/1401/30/14Track A Live URL available forscheduling01/31/1401/31/14Tasks and EventsCommentsInfinite Campus RequestsSchools create courserequests in Infinite CampusAll schools scheduling in InfiniteCampusData ConversionTrack ATrial Conversion A-1Track A Live ConversionData Synchronization10/01/1308/31/14Develop layouts and scripts for datasynchronization10/01/1310/30/13Start data synchronization01/31/1408/31/14Readiness Review rial database available09/30/1309/30/13Data Review10/01/1310/11/13Trial Conversion B-202/18/1402/24/14Track BTrial Conversion B-110Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.Synchronization testing will beginafter trial A-2 is released. Actualnightly update begins after Track A islive. Includes student and staff data.Synchronization will starts after TrackA goes live and ends when Track C isconverted
CCSD SIS PROJECT IPP TOLLGATE REPORTProjectedStartProjectedEndTrial database available02/24/1402/24/14Data Review02/25/1403/07/14Trial Conversion B-306/02/1406/09/14Trial database available06/09/1406/09/14Data Review06/10/1406/20/14Readiness Review 207/07/1407/07/14Track B Live Conversion07/09/1407/17/14Production, sandbox, stagingavailable07/17/1407/17/14Data 1/1408/04/1408/31/14This will be defined at a later datewhen this conversion effort willactually take place.Tasks and EventsProduction URL made available tousersTrack C (summer schools, year-round schools)Track C ConversionCommentsStaff Development & TrainingCCSD Training & Support Staff TrainingBoot Camp Training Session 107/22/1307/24/13This training is designed to prepareCCSD EBT and Help Desk staff todeliver Infinite Campus specificcontent. Infinite Campus lead session.Boot Camp Training Session 207/29/1307/31/13CCSD & Infinite Campus lead session.Training site setup and prep08/01/1309/30/13CCSD specific curriculumdevelopment08/01/13OngoingUser Security Workshop/TrainingSession 106/27/1306/28/13EC, SIS Team, Help Desk, User SupportServicesUser Security Workshop/TrainingSession 207/02/1307/03/13EC, SIS Team, Help Desk, User SupportServicesUser Security Workshop/TrainingSession 309/24/1309/24/13EC, EBT, SIS Team, Help Desk, UserSupport ServicesTraining Curriculum & ToolsDistrict Level TrainingDistrict level system administrationtraining11Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.
CCSD SIS PROJECT IPP TOLLGATE REPORTProjectedStartProjectedEndCommentsCensus (Staff entry – license staffentered by HR)05/201408/20141 Session with refresher training inAugust (EC, EBT, SIS Team, Help Desk,User Support Services)District and School Setup09/23/1309/23/13Morning (EC, EBT, SIS Team, HelpDesk, User Support Services)Calendar creation, setup and editing09/23/1309/23/13Morning (EC, EBT, SIS Team, HelpDesk, User Support Services)Grading setup09/23/1309/23/13Afternoon (EC, EBT, SIS Team, HelpDesk, User Support Services)District Course Catalog Management09/23/1309/23/13Afternoon (EC, EBT, SIS Team, HelpDesk, User Support Services)Custom Tabs & Elements09/25/1309/25/13Morning (EC, EBT, SIS Team, HelpDesk, User Support Services)Address management09/25/1309/25/13Morning (EC, EBT, SIS Team, HelpDesk, User Support Services)Assessment Data Import09/25/1309/25/13Morning (EC, EBT, SIS Team, HelpDesk, User Support Services)District Level Office Staff (read only,reports, etc.)09/25/1309/25/13Afternoon (EC, EBT, SIS Team, HelpDesk, User Support Services)Ad Hoc Query Creation &Management09/25/1309/25/13Afternoon (EC, EBT, SIS Team, HelpDesk, User Support Services)Master Scheduling Training (EC, CPD,EBT, Help Desk)10/14/1310/17/13This training is to prepare CCSD staffthat will help support school staffwith scheduling activitiesSecondary Scheduling Prep Training02/03/1403/28/14Course setup and requestmanagement, periods, etc. Multiplesessions every week and open labs.Secondary Scheduling Wizard Training03/31/1406/27/14Multiple sessions every week andopen labs.Walk-in Scheduling Training03/31/1406/27/14On-line training and open labsElementary Scheduling with Tracks03/31/1406/27/14Multiple sessions every week andopen labs.Elementary Scheduling without Tracks03/31/1406/27/14Multiple sessions every week andopen labs.Elementary Non-Scheduling WizardTraining with Tracks03/31/1406/27/14Multiple sessions every week andopen labs.Tasks and EventsScheduling Training (scheduling training willbe conducted in live Track A CCSD database)12Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.
CCSD SIS PROJECT IPP TOLLGATE acher Coach Training03/10/1405/09/14Additional sessions and refreshers willbe offered in August 2014 for newand returning coaches.Building/Ad Hoc Coach Training04/10/1405/09/14Additional sessions and refreshers willbe offered in August 2014 for newand returning coaches.Instruction Module (Teacher Training)05/19/1405/19/14Tasks and EventsElementary & Alternative NonScheduling Wizard Training withoutTracksCommentsMultiple sessions every week andopen labs.End User Training (Instruction, Attendance,Behavior, Ad Hoc, User Communication, etc.)Census (Student entry withHousehold Creation & Management)02/03/14OngoingMust pass at 80% on an online quizprior to gaining access to InfiniteCampus. Multiple sessions everyweek and open labs.Counseling Module and AcademicPlanning Training02/03/14OngoingInitial online training followed byrefresher and open labsAttendance Training02/03/14OngoingInitial online training followed byrefresher and open labsBehavior Incident ManagementTraining02/03/14OngoingInitial online training followed byrefresher and open labsHealth Module Training(Immunizations and Conditions Only)02/03/14OngoingInitial online training followed byrefresher and open labsUser Communication02/03/14OngoingInitial online training followed byrefresher and open labsAd Hoc Query Reporting02/03/14OngoingInitial online training followed byrefresher and open labsDistrict Level Office Staff (read only,reports, etc.)02/03/14OngoingInitial online training followed byrefresher and open labsLockers08/04/14OngoingInitial online training followed byrefresher and open labsPortal Setup & Management09/15/14OngoingInitial online training followed byrefresher and open labsInfinite Campus Case Management TrainingTBDTBDGo Live SupportTBDTBDHelp Desk & SupportAdministrative Workshops13Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.This session is to work with CCSD staffthat will be entering support cases
CCSD SIS PROJECT IPP TOLLGATE REPORTProjectedStartProjectedEndCommentsUser Security Workshop 106/27/1307/01/13Remaining user security workshopswill be scheduled at a later date inconjunction with each trial conversionUser Security Group Mapping07/02/1307/03/13User Group Creation & Management07/08/1307/01/14Production infrastructure setup and test10/01/1301/05/14CCSD internal network evaluation11/01/1311/30/14Sandbox Refresh03/31/1403/31/14This refresh is after the 14-15 rollforward05/23/14This snapshot will contain any datathat is in the production databaseincluding all data for schedules andcourse requests. The purpose of thissnapshot is to allow teachers topractice using the Instruction Module.Tasks and EventsUser groups will be copied forward ineach trial to allow CCSD to continuethe build/modify groups as neededInfrastructure/HostingSandbox Refresh05/23/14Custom Development (all custom development activities will be performed by the CCSD technical staff)TBDDevelopment (Core & Localization)Requirements workshops03/01/13ContinuousDevelopment external testing for gap solutions03/01/13ContinuousGap Solutions Available (-6 month gap items)TBDTBDGap Solutions Available (-3 month gap items)TBDTBDAn external testing database will beprovided by Infinite CampusdevelopmentOrganizational Change Management and CommunicationsActivityInstruction Unit Planning and Monitoring (IUPM)MeetingLocation: Administration 466Time: 1:00 p.m.Purpose(1) Core PP&P(2) Prof. Dev. StrategiesWhenJune 25, 2013High School Registrar MeetingLocation: CPD Room 143Time: 7:30am – 10:30am(1) Core PP&P(2) Prof. Dev. StrategiesAugust 1, 201314Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.
CCSD SIS PROJECT IPP TOLLGATE REPORTOrganizational Change Management and CommunicationsActivityMiddle School Registrar MeetingLocation: CPD Room 143Time: 11:00am – 1:00pmPurpose(1) Core PP&P(2) Prof. Dev. StrategiesWhenAugust 1, 2013High School Curriculum MeetingLocation: Veteran’s Tribute CTA, Banquet RoomTime: 7:30am – 10:30am(1) Core PP&P(2) Prof. Dev. StrategiesAugust 2, 2013Middle School Curriculum MeetingLocation: Veteran’s Tribute CTA, Banquet RoomTime: 11:30am – 1:30pm(1) Core PP&P(2) Prof. Dev. StrategiesAugust 2, 2013August 6, 2013Principal Information Meeting 1Location: Durango High School, Room 404Time: 7:30am – 9:30am(1) Core PP&P(2) Prof. Dev. Strategies(3) CCSD PD Days,11/4/2013; 5/19/2014;8/22/2014(4) Performance Test(1) Status Update(2) Core PP&P(3) Prof. Dev. StrategiesPrincipal Information Meeting 2Location: Silverado High School, Room 404Time: 10:30am – 12:30pm(1) Status Update(2) Core PP&P(3) Prof. Dev. StrategiesAugust 8, 2013Principal Information Meeting 3Location: Legacy High School, Room 513Time: 7:30am – 9:30am(1) Status Update(2) Core PP&P(3) Prof. Dev. StrategiesAugust 9, 2013Principal Information Meeting 4Location: Arbor View High School, Room 513Time: 10:30am – 12:30pm(1) Status Update(2) Core PP&P(3) Prof. Dev. StrategiesAugust 9, 2013High School/ESD Counseling Department CoordinatorMeetingLocation: Assistance League of Las Vegas, 6446 W.CharlestonTime: 7:30am – 10:30am(1) Core PP&P(2) Prof. Dev. StrategiesAugust 12, 2013Middle School/ESD Counseling DepartmentCoordinator MeetingLocation: Assistance League of Las Vegas, 6446 W.CharlestonTime: 8:00am – 11:00am(1) Core PP&P(2) Prof. Dev. StrategiesAugust 13, 2013Academic Manager MeetingLocation: TBDTime: TBD15Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.August 8, 2013
CCSD SIS PROJECT IPP TOLLGATE REPORTOrganizational Change Management and CommunicationsActivityESD “Back to School “ MeetingLocation: Desert Pines High School TheaterTime: 7:30am – 9:30amPurpose(1) Core PP&P(2) Prof. Dev. StrategiesWhenAugust 13, 2013Elementary School Clerk MeetingLocation: TBDTime: 8:00am – 12:00pm(1) Core PP&P(2) Prof. Dev. StrategiesAugust 16, 2013Superintendent’s Teachers’ KickoffLocation: TBDTime: TBD(1) Timeline (go-lives)(2) Training strategies(3) Informational (website)(1) Timeline (go-lives)(2) Prof. Dev. strategies(3) CCSD PD Days:11/4/2013, 5/19/2014,8/22/2014(4) Informational (website)August 19, 2013Elementary Counselor MeetingLocation: Assistance League of Las Vegas, 6446 W.CharlestonTime: 8:30am – 11:30am(1) Core PP&P(2) Prof. Dev. StrategiesAugust 22, 2013High School Registrar MeetingLocation: CPD Room 143Time: 7:30 a.m. – 9:30 a.m.(1) Status UpdateNovember 7, 2013Middle School Registrar MeetingLocation: CPD Room 143Time: 12:30pm – 2:30pm(1) Status UpdateNovember 7, 2013High School Curriculum Administrator / ESD /Counselor DC Meeting & Post-Secondary Data ReviewMeetingLocation: CPD Room 143Time: 7:30am – 10:30am(1) Status UpdateDecember 4, 2013Middle School Curriculum Administrator / ESD /Counselor DC Meeting & Post-Secondary Data ReviewMeetingLocation: CPD Room 143Time: 12:30pm – 2:30pm(1) Status UpdateDecember 4, 2013Superintendent’s Administrators’ KickoffLocation: TBDTime: TBD16Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.August 20, 2013
CCSD SIS PROJECT IPP TOLLGATE REPORTOrganizational Change Management and CommunicationsActivityHigh School Curriculum Administrator / ESD /Counselor DC Meeting & Post-Secondary Data ReviewMeetingLocation: NWCTA Banquet RoomTime: 7:30am – 10:30amPurpose(1) Status UpdateWhenDecember 5, 2013Middle School Curriculum Administrator / ESD /Counselor DC Meeting & Post-Secondary Data ReviewMeetingLocation: NWCTA Banquet RoomTime: 12:30pm – 2:30pm(1) Status UpdateDecember 5, 2013High School/ESD Counseling Department CoordinatorMeetingLocation: CPD Room 143Time: 7:30am – 10:30am(1) Status UpdateFebruary 11, 2014Elementary School Clerk MeetingLocation: TBDTime: 9:00am – 12:00pm(1) Status UpdateFebruary 19, 2014High School Registrar MeetingLocation: CPD Room 143Time: 7:30am – 9:30am(1) Status UpdateMarch 4, 2014Middle School Registrar MeetingLocation: CPD Room 143Time: 12:30pm – 2:30pm(1) Status UpdateMarch 4, 2014High School Registrar MeetingLocation: CPD Room 118Time: 7:30am – 9:30am(1) Status UpdateMay 8, 2014Middle School Registrar MeetingLocation: CPD Room 118Time: 12:30pm – 2:30pm(1) Status UpdateMay 8, 2014Middle School Counseling Department CoordinatorMeetingLocation: CPD Room 143Time: 8:00am – 11:00amMay 13, 2014High School Counseling Department CoordinatorMeetingLocation: CPD Room 143Time: 7:30am – 10:30amMay 21, 201417Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.
CCSD SIS PROJECT IPP TOLLGATE REPORTOrganizational Change Management and CommunicationsActivityInstruction Unit Planning and Monitoring (IUPM)MeetingsPurposeWhenMonthly as neededAcademic Manager MeetingsMonthly as neededPrincipal MeetingsMonthly as neededCurriculum and Professional Development Division(CPDD) Instructional Technology MeetingsCurriculum and Professional Development Division(CPDD) K-5 Performance ZoneInstructional Coach Project Facilitator MeetingsCurriculum and Professional Development Division(CPDD) Content Area Department CoordinatorMeetingsParent Meetings – Board of School Trustees,Instruction UnitStudent Meetings – Board of School Trustees StudentAdvisory MeetingsMonthly as needed(1) Status UpdateMonthly as needed(1) Status UpdateMonthly as needed(1) Status UpdateMonthly as needed(1) Status UpdateMonthly as needed18Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.
CCSD SIS PROJECT IPP TOLLGATE REPORTFuture ScopeBelow are future technical implementation items that will be rolled into future phases following the initialimplementation of the core SIS. CCSD will determine best course of action to implement each of these toolsand/or applications.Online Registration (OLR)OLR is a tool created by the Infinite Campus Custom Development team. It is one of the tools Infinite Campusoffers in our Premium Products lineup.CCSD is considering implementing OLR in a phase 2 implementation that would kick-off around the spring of 2015.Once CCSD purchases OLR, they will work with the Infinite Campus Custom Development team to customize totool to meet CCSD specified needs. Phase 2.0 - OLR will be available to current families for annual update of student information.o Beginning in August of 2015, parents will be able to request household information be changedthrough the Campus Parent Portal. Requests for telephone and cell numbers and e-mail updateswill be updated from the portal without school personnel having to enter it. Address changes canbe requested but must be approved by school personnel before entry into Campus.Phase 2.5 - (January 2016), OLR will be available to families for new-to-the-district registrations.Special Education Module (IEP Management)Infinite Campus offers an integrated solution for the management of IEPs for special education students. CCSDcurrently uses Encore to manage IEPs for student receiving Special Education services. The Executive Committeewill work with business process owners for best practices for their constituents and will determine the possibilityof using Infinite Campus to manage IEPs.HealthMasterCCSD will use the Health Module in Infinite Campus to only track immunizations and conditions for studentsbeginning the 2014-2015 school year. All other health data such as medications, nurse office visits, etc., will bemanaged in the current HealthMaster system.Looking ahead, the Executive Committee will work with business process owners for best practices for theirconstituentsand will investigate the possibility of migrating health data management into Infinite Campus.INFORMINFORM is a tool currently used by CCSD for student achievement tracking and RTI. This information exists invarious locations. The Executive Committee will continue discussion with business owners to determine thepossibility of migrating from INFORM to Infinite Campus for tracking student progress.Auto Dialer19Transforming K12 Education 2012 Infinite Campus, Inc. All Rights Reserved.
CCSD SIS PROJECT IPP TOLLGATE REPORTParentLink will continue to be the primary tool used by CCSD to make phone calls to parents.Personal Learning Plan (PLP)PLP is a module that is integrated and available in the Infinite Campus SIS. It can be used for creating personalizedlearning tracks (plans) for non-special education students, 504, RTI and more. CCSD will define what this tool willbe used for in the District. It is targeted to be implemented beginning the 2015-2016 school year.Fees and FinesFee management is currently managed using the application BlueBear. The Executive Committee will work withbusiness process owners for best practices for their constituents to ascertain the best way to manage financialdata for student fees.Online PaymentsCampus Online Payments is a premium product offering that allows students and parents to access fees and foodservice balances and more. It also allows students and parents to pay balances via the Portal eliminating cashhandling for districts.CCSD will consider implementing this tool after the initial Infinite Campus core product implementation.Summer SchoolSummer school managed in Infinite Campus beginning the summer of 2015.Adult EducationThe District has data for adult education students, but it has not historically been housed in the SIS used for K12students. The district is interested in adding that data to Campus, but will wait until after the Infinite Campus coreproduct im
Project Management Phase Kickoff 01/07/13 01/07/13 Complete Steering Committee Synchronization Retreat 04/29/13 04/30/13 Completed Tollgate: Project Initiation and Planning 05/31/13 05/31/13 Not Started Development Requirements Workshop (Multi-year Academic Planning) 03/12/13 03/12/13 Complete .
