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CJIS Support Center—TIBRS NewsletterJanuary 2018 Volume 23 Issue 1Accessing the CrimeInsight PortalCrimeInsight PortalP. 1CJIS Support CenterP. 1Deaths in Custody & Use of Force P. 2Arrest‐Related Non‐ForcibleDeathP. 2TIBRS Audit TipP. 3Incident Data and Error ReportsP. 32018 Incident SubmissionsP. 32018 Publication ScheduleP. 42018 Training ScheduleP. 5TIBRS Contact listP. 6‐7If you are using Internet Explorer to navigate to the new reposito‐ry, you will not be able to login in. The CrimeInsight portal is notcompatible with Internet Explorer. In order to successfully logininto your account you will need to either use Mozilla, Firefox, orGoogle Chrome. Also, please be sure to delete any old existingbookmark as failing to do so will lead to unwarranted failed loginattempts. Also, as a reminder, your username will always be asfollows: “Tbi‐ad\ irstname.lastname” and your password will al‐ways be the one you submitted on your application.As a courtesy, before you call the CJIS Support Center, we ask thatyou double check to see you are using the appropriate web brows‐er and following the correct username format listed above.CJIS Support Center—Ensuring better quality assistance.Due to the new repository, as expected, we have been experiencing a high volume of phone calls andemails concerning questions about account setups, passwords, monthly submissions, error rates,deaths in custody entries, et cetera. To better serve you we kindly ask you to give us time to respondto your email or voicemail. We have been investing our time resolving issues that have already beenresolved by someone else; consequently, impeding the ef iciency in the of ice. We appreciate yourquestions, concerns and your willingness to learn the new site. To decrease the likelihood of attempt‐ing to resolve an issue that has been resolved by someone else, please follow guidelines listed below. For questions regarding account setups, passwords, or login assistance, please contact Ste‐ven Jancarek. For questions concerning the Use of Force, Arrest Related Non‐forcible Deaths or Deaths inCustody please contact Yeselin Melendrez. For questions pertaining to monthly TIBRS ile, uploads, or errors please contact AshleyAnderson.As an amenable reminder, we are here to assist you. We ask that you contact the appropriate personlisted above to ensure better quality assistance. As always, we appreciate your cooperation andmost importantly your patience.

January 2018 Volume 23 Issue 1Deaths in CustodyA listserv message was sent out in December notifying agencies that the Deaths in Custody Utility isavailable. The utility is located in the “View Repository Site” listed under the Web Entry Tab. Thedeadline for all 2017 Deaths in Custody—deaths that occurred in prison or jail—are due by the end ofday on February 15th (Note: we extended the deadline). We eagerly request all applicable agencies tobegin making these entries in the CrimeInsight portal. As a friendly reminder, this is not part of yourTIBRS monthly submission. If you have any questions concerning this request please contact Ms.Yeselin Melendrez.Use of ForceIn addition to the Deaths in Custody, the Use of Force Utility is also available. If you have received anemail from Ms. Melendrez regarding a 2017 Arrest‐related death incident , please ensure that the inci‐dent is entered by the end of day, February 15th.In addition, please keep in mind three types of use‐of‐force events will be collected in the Use ofForce Utility.These events include:1. When a fatality occurs connected to use of force by a law enforcement of icer.2. When there is serious bodily injury to a person connected to use of force by a law enforcement of‐icer.3. When a irearm is discharged by law enforcement at or in a direction of a person that did not other‐wise result in death or serious bodily injury.If you have any questions concerning Use of Force incidents please contact Yeselin Melendrez as soonas possible by phone or email.Please Note: if you had zero Use of Force incidents for the previous monthly, you will need to submit azero report in the beginning of the month. You will not be required to submit a zero report for 2017.Arrest‐Related Non‐Forcible Deaths (ARNFD)Since these incidents are not very common, we will not be collecting these particular incidents via theCrimeInsight Portal. A illable pdf will be used to collect incidents that fall in the scope of the reportingcriteria which include the following:All deaths attributed to suicide, alcohol, or other drug intoxications, or medical conditions (e.g.cardiac arrest) that occur during the process by or in the custody of state or local law enforce‐ment personnel will need to be reported.Again, if you have any questions concerning ARNFD please contact Ms. Melendrez.

January 2018 Volume 23 Issue 1TIBRS Audit TipDrug/Narcotic Violation – Two TopicsCannabis OilCannabis Oil, AKA Marijuana Oil, is a by‐product of a solvent extraction process involving isopropylalcohol or butane. Cannabis oil is the most concentrated form of three main cannabis products. Itcan be smoked in a bong, pipe, or a modi ied e‐cigarette.When reporting Cannabis Oil, use the same guidelines for reporting marijuana. Report the weight ingrams, ounces, etc. If a modi ied e‐cigarette is used, remember to report an additional offense ofDrug Equipment.Unknown Drug TypeWhile on a traf ic stop, the suspect is found in possession of drugs. The of icer does not ield test thedrugs, but sends it to the lab for identi ication. What do you use for the Drug Type in the offense segment? Report the suspected drug type. Then, if it turns out to be something else you, can edit your inci‐dent from the suspected drug type to the actual drug type.Group A, Group B and Error Rate reportsYou will soon be able to access more of your administrative data by navigating to the “View TIBRS Re‐porting Site” located in the LEA box. Agencies will be able to access additional administrative reportsincluding Error Rates (use the information found in the Current Columns), Current Error Lists, Out‐standing Errors (all uncorrected errors since the new system deployed), Group A Incident List, Group AArrest List, Group B Incident List. We anticipate deploying these reports in the next week or so. We ap‐preciate your patience. We wanted to ensure the reports were accurately depicting your agency’s infor‐mation.2018 Incident Submission ProcessSince we are preparing for year‐end publications, we want to ensure everyone understands the datasubmission process. If you use a commercial vendor, your file must be created and submitted toTIBRS no later than the 10th of the month. Your file should only contain data that was entered, edited,modified or deleted during the previous month. For example, your January, 2018 submission is creat‐ed using the time frame of 12/1‐12/31, 2017. It must be received by TBI no later than the 10th of Jan‐uary.Note: There are no mechanisms that will automatically send your TIBRS DATA submissions toTBI.

January 2018 Volume 23 Issue 12018 Publication SchedulePlease note that preliminary data submissions are due January 12, 2017. The yearly data review will besent to each law enforcement agency at the end of January. All of the tentative publication and datadeadlines for 2018 are listed below.DATETENTATIVE DEADLINE01/12/2018Preliminary 2017 Data Submissions due01/19/2018Preliminary 2017 Crime on Campus data to Colleges/Universities for review01/26/2018Preliminary 2017 Crime in Tennessee/Hate Crime/LEOKA data to agenciesfor review02/12/2018Final 2017 Crime on Campus data submissions due02/15/2018Final 2017 Use of Force and Death in Custody Reporting Act (DICRA) datasubmissions due03/09/20182017 Crime on Campus posted on Share‐Point for colleges/universities03/12/2018Final 2017 Crime in Tennessee/Hate Crime/LEOKA data submissions due03/15/20182017 Crime on Campus release03/24/20182017 Use of Force and DICRA posted on SharePoint03/31/20182017 Use of Force and DICRA release04/06/20182017 Crime in Tennessee posted on SharePoint for agencies04/13/20182017 Crime in Tennessee release04/27/20182017 Hate Crime/LEOKA release05/11/20182017 School Crime report release06/08/20182017 Domestic Violence release07/27/20182017 Six Month data review for Crime in Tennessee/Hate Crime/LEOKA foragencies to review

January 2018 Volume 23 Issue 12018 Training Schedule—HAPPY NEW YEAR!We hope that your holidays were wonderful! As we bring in the New Year, your TIBRS Trainers wouldlike to encourage you to make completing your TIBRS Certi ication early a part of your resolutions. Theholidays are stressful enough without trying to ind the time to come to a TIBRS class. Save yourselfthe hassle by coming to class early this year! Below are the classes currently available for 2018. Sign uptoday!January 2018Wednesday, January 10thRAC Orientation/CrimeInsightTBI HeadquartersTuesday, January 16thIntroduction to Data CollectionTBI HeadquartersWednesday, January 17thTnCOP SoftwareTBI HeadquartersTuesday, February 6thIntroduction to Data CollectionJackson, TNWednesday, February 7thTIBRS ReviewJackson, TNIntroduction to Data CollectionTBI HeadquartersWednesday, February 21stTIBRS ReviewTBI HeadquartersThursday, February 22ndTuesday, February 27thNAC Orientation/N‐DExCrimeInsightTBI HeadquartersTBI HeadquartersIntroduction to Data CollectionHarriman, TNWednesday, MarchTuesday, March 20thTIBRS ReviewTIBRS ReviewHarriman, TNTBI HeadquartersWednesday, March 21stIntroduction to Data CollectionTBI HeadquartersTnCOP SoftwareTBI HeadquartersRAC Orientation/CrimeInsightTBI HeadquartersFebruary 2018Tuesday, February20thMarch 2018Tuesday, March 6th7thThursday, March22ndTuesday, March 27thTIBRS Overview & Report Writing classes do not count toward initial or recerti ication training re‐quirements for Reporting Agency Coordinators (RACs) or Alternate RACs. CrimeInsight classes do not count toward initial or recerti ication training requirements for Re‐porting Agency Coordinators (RACs) or Alternate RACs. However, due to the many advantages ofusing CrimeInsight, we highly recommend that RACs and Alt. RACs attend the classes if at all possi‐ble. Due to limited seating, TnCOP Software classes are for new users only. If you have signed up for a TIBRS class, but are unable to attend, please contact Zack or Maggie viaemail as soon as possible. Many of our classes meet the maximum number of participants and are thenmarked “FULL” on the TBI web site. Once the class is full, we cannot add anyone else to the roster.