Code Of Business Conduct And Ethics 11 Feb. 2021 (external .

Transcription

Code of Business Conductand EthicsFebruary 2021

Trust is one of our core values and to maintain our Company’s position as a market leader, it iscrucial for us to earn the trust of our customers, our employees, our investors, and the communitiesin which we operate. Gaining that trust starts with understanding the Code of Business Conductand Ethics and then putting it into practice every day. Our Company is known for conductingbusiness with integrity. The OpenText Code of Business Conduct and Ethics explains our ethicalstandards, and it is important for all of us to become familiar with it and use it as a guideline as youconduct business on behalf of OpenText.OpenText is committed to complying with all applicable laws and regulations. We are equallydedicated to establishing a workplace where every employee is afforded opportunities to succeed.As an employee of OpenText, we are expected to obey the letter and spirit of all applicable lawsand regulations and we are expected to conduct ourselves with integrity and respect. We can onlykeep these commitments if we work together and the Code of Business Conduct and Ethics explainshow we can do our part.If you have questions or you suspect there has been a violation of our Code of Business Conductand Ethics, you should report such violation through one of the various communication channelsdescribed in this Policy. You are encouraged to ask questions, and we are all obligated to reportcompliance violations. We will not tolerate retaliation against anyone who asks questions or reportsviolations in good faith.The Code of Business Conduct and Ethics is intended to be a living document that will be updatedfrom time to time to accommodate our ever-changing world. As an ambassador for OpenText, youare encouraged to review it often.Thank you for joining OpenText in its unwavering commitment to conduct business ethically andhonestly./s/ Mark J. Barrenechea2

INTRODUCTIONPurpose and ScopeImportant ContactInformation:Compliance Officercomplianceofficer@opentext.comOpenText is committed to conducting its business ethically and incompliance with the letter and spirit of all applicable laws. As anemployee, officer or director of OpenText, each one of us isresponsible for maintaining this standard of excellence by conductingourselves with Courage, Integrity, Honesty and Respect. This Policyhas been established not only to promote such behavior but also toempower you to raise good faith concerns on a confidential basis andfree from retaliation.This Policy is not intended to be a one-time read. This Policy and theother OpenText policies referenced herein are living documents thatmay be updated from time to time. As you conduct business onbehalf of OpenText, you are encouraged to use this Policy as aguideline for doing the right thing. If you are ever unsure about howthis Policy applies to you or your situation or if you have concerns orquestions, you should seek clarification from your manager or theCompliance Officer as outlined herein.This Policy applies to all employees, officers and directors ofOpenText Corporation and its affiliates and subsidiaries around theworld. Adherence to this Policy is a condition of employment, andfailure to adhere to this Policy is considered a serious violation of theemployment relationship and will lead to disciplinary action that mayinclude dismissal.We also expect all our vendors, contractors and partners to conductthemselves in a manner consistent with this Policy.Important Notice: This Policy and the other policies and guidelinesdescribed herein are not contracts of employment. OpenText does notcreate any contractual rights by issuing this Policy.3

COURAGEQ: My colleague told me thather husband accompanied heron a business trip and sheexpensed all their meals andactivities to the Company. She isgood friends with our manager,and our manager approved allthe expenses. When I asked mymanager about it, he said he hadthe authority to approve theexpenses and if I know what’sbest, I won’t question hisauthority again. Can mymanager get me fired orpenalize me if I report thematter?A: Your manager cannot get youfired or penalize you forreporting the matter. OpenTextwill not tolerate retaliationagainst you for speaking up.Important ContactInformation:Chair of the CorporateGovernance & NominatingCommitteeCompliance Hotline:1-800-361-8540We understand that speaking up might not always seem easy, but itis always the right thing to do. OpenText is proud of every employeewho decides to speak up in good faith if they observe a violation ofthis Policy, other Company policies, or any law, regulation, oraccounting practice, or any misconduct that may adversely impactour Company, employees, or stockholders. Our reputation and highethical standards are of the utmost importance. Therefore, weencourage all employees to report violations of this Policy. Retaliationagainst an employee who reports a violation of this Policy in goodfaith will not be tolerated.Zero Tolerance for RetaliationIf you retaliate, directly or indirectly, against a person who hasreported a violation in good faith, you will be subject to disciplinaryaction that may include dismissal. No one who raises a concern, asksfor advice or submits a report under this Policy in good faith shouldsuffer retaliation, harassment, or an adverse employmentconsequence because of these actions. OpenText takes all claims ofretaliation very seriously. Allegations of retaliation will be thoroughlyinvestigated and appropriate disciplinary action will be taken.Asking Questions and Reporting ViolationsIf you have knowledge of a potential, suspected or actual violation ofthis Policy, other Company policies or any law, regulation oraccounting practice, or know of any misconduct that may adverselyimpact our Company, employees or stockholders, you must promptlyreport relevant information. We have a number of communicationchannels that you may use to ask a question or to report suchinformation. The Report Incident Flowchart attached as Appendix Ato the Code of Business Conduct & Ethics may guide you in selectingthe communication channel, which is most appropriate for you. If youraise a concern with one of these contacts and the issue is notresolved, you should raise it using one of the other channels.4

Examples of Conflictsof Interest: Employment by acompetitor, regardless ofthe nature of theemployment, whilesimultaneously beingemployed by OpenText.Giving OpenText businessto another entity in whichyou or a close familymember has a substantialownership or managementinterest.Acting independently as aconsultant to a knowncompetitor, customer, orsupplier.Using Company assets,intellectual property, orother resources forpersonal gain.Accepting any cash, gift, orbenefit that is intended to,or could be interpreted asbeing intended to,influence the performanceof your duties.Personal relationships inthe workplace that presenta conflict of interest or theappearance of impropriety.Accepting payments, gifts,or benefits in violation ofOpenText’s AntiCorruption Policy.The Compliance Hotline is a 24-hour reporting hotline service. Yourcall will be answered by a third-party service that will submit yourconcern to the Compliance Officer or to the Chair of the CorporateGovernance and Nominating Committee. Outside of North America,you can still access the toll free number by using AT&T USA DirectAccess Numbers. A listing of these numbers by country can be foundat AT&T USA Direct Access Numbers.If permitted by the law of your country, your report may be madeanonymously. Confidentiality of the reporting person will bemaintained to the fullest extent possible consistent with applicablelaw and the need to conduct an adequate investigation.INTEGRITYOpenText is committed to conducting business with integrity and weexpect each of our employees to hold themselves to an equally highethical standard. This means you should avoid engaging in activitieslike insider trading or acts that result in a conflict of interest. You areexpected to obey all applicable laws and protect OpenText’s and athird party’s assets, confidential information and intellectual property.It is a top priority to earn and keep the trust of those with whom wedo business.Conflicts of InterestEmployees are expected to be loyal to OpenText and act in the bestinterest of the Company. Conflicts of interest arise where yourprivate interest interferes in any way, or even appears to interfere,with the best interests of the Company. Conflicts can arise whereyou take actions or have interests that may make it difficult toperform your duties to the Company objectively and effectively, orwhere you or a member of your family receives improper personalbenefits as a result of your position in the Company.You should avoid activities or relationships that may cause potentialconflicts with your job or OpenText’s best interests or that mayreflect negatively on OpenText's image. Furthermore, you shouldavoid acquiring financial interests in an entity that is a competitor,customer of or a supplier to OpenText, or that is in a partneringalliance with OpenText, including those entities known to you to beconsidering any such relationship. This does not apply to investments5

Examples of Conflictsof Interests throughoutside activity: Serving as anofficer/director for anorganization where there isany potential interferencewith job performance atOpenText.Accepting a board positionwith a not-for-profit entityif there is, or may be, abusiness relationshipbetween OpenText andthe entity or anexpectation of financial orother support fromOpenText.Doing business forOpenText with a partywith whom you or animmediate family memberhave an association.Creating an invention forpersonal gain (i) oncompany time, (ii) usingCompany assets and/or (iii)which competes orreasonably could competewith OpenText.Q: My best friend needed somemoney to start an office supplybusiness. I lent him the cash,and I became a silent partner inthe business and I’m not reallyinvolved in the operations of thebusiness. I am in theProcurement Department, andmy manager recently asked meto recommend a new officesupply company. Can Irecommend my best friend’sbusiness?A: You can recommend yourfriend’s business as long as youfully disclose your interests inthe business and receive theproper approvals according tothis Policy. You should alsorecommend other competitiveoffice supply companies to yourmanager.in mutual funds or pension plans which themselves invest in any suchentities as part of their portfolios.OpenText directors and executive officers must notify the Chairmanonce he or she has determined to accept any invitation to serve onanother corporate board or with any governmental advisory orcharitable organization. The Corporate Governance and NominatingCommittee shall evaluate the continued appropriateness ofOpenText board membership under the new circumstances and, ifnecessary, make a recommendation to the Board as to any action tobe taken with respect to continued board membership. Otherpossible outside involvement by members of the Board of Directorsmust be referred to the Executive Chairman and the Chair of theCorporate Governance and Nominating Committee.Disclosing Conflicts of InterestYou must disclose any matter that may present a conflict of interest.This disclosure is made for the purpose of determining whether ornot a conflict of interest exists and whether or not you can proceedwith the proposed activity or conduct.If you are not an officer or director, you should disclose any suchsituation to the ELT member responsible for your department whowill refer the matter to the Compliance Officer or the Chair of theCorporate Governance and Nominating Committee of the Board ofDirectors, as appropriate. Prior written approval from the appropriateELT member will be required before you can proceed.Directors and officers should disclose any such situation thatreasonably could be expected to give rise to a conflict of interest orthe appearance of a conflict to the Chair of the CorporateGovernance and Nominating Committee of the Board of Directors.Prior written approval from the Chair of the Corporate Governanceand Nominating Committee will be required before the individual canproceed.Loans and GuaranteesExcept where credit may be extended as part of the Company’sordinary course of business, OpenText does not provide loans,advances or guarantees of personal obligations to any employees,officers, directors, or their family members. In all cases personal loansto executive officers and directors are prohibited.6

Q: I am in Sales. I’ve been tryingto win business with a strategiccustomer for months now. Thecustomer’s procurementmanager said she’s very close tomaking a decision whether tobuy our solution, but anothercompany offered a betterdiscount on their products andalso offered her a few hundreddollars in gift cards. She asked,“So what can you do for me?”What should I tell her?A: OpenText offers competitivepricing and will considerdiscounts on a case-by-casebasis. You should consult theApprovals and Authorities Policyfor more information aboutdiscounts. You are notpermitted to offer any personalincentives. Cash, gift cards andother gifts could be considereda bribe to win the business.Offering a bribe is illegal and aviolation of this Policy.Q: I got some information thatOpenText is acquiring acompany, but the informationhas not been publiclyannounced yet. Can I buy or sellstock, options or othersecurities of the company beingacquired?A: No. You would be purchasingor selling securities while inpossession of material on nonpublic (or “inside”) informationyou gained as a result yourposition at OpenText. It is illegaland a violation of this Policy topurchase or sell stock or othersecurities while in possession ofinside information.Q: Why do I have to ask mycustomers whether they plan toexport the software they arelicensing and where they plan touse it?A:

urov; -m7 "1or; r;m ; bv 1ollb ;7 o 1om7 1 bm] b v 0 vbm;vv ; _b1- t t -m7 bm 1olr tb-m1; b _ _; t; ;u -m7 vrbub o - t t -rr tb1-0 t; t- v : v -m