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Amanda Storvick12/31/2022Erica Hommel12/31/2020Cari Cook12/31/2023Tiffany Woodward12/31/2019VacantIndustrial Development AuthorityAs required/4 yearsPark & Recreation Authority3rd Mon. @ 7:00 p.m. (Nov. to Feb.) & 7:30 p.m. (Mar. to Oct.)/4yearsPlanning CommissionPaul D. Utz4/11/2022Stephen R. Hill4/11/2022James C. Graves4/11/2021Steve A. Grayson4/11/2020Dudley M. Pattie4/11/2020Maxwell E. Lacy, Jr.4/11/2023Bill Price4/11/2023Kendal Fears12/31/2020Edwarren (Moonie) Frazier12/31/2020Nathan Carter12/31/2020Danny Crigler1/24/201912/31/2022David Sisson1/24/201912/31/2022Connie Deatherage1/24/201912/31/2022R. Clay Jackson, Board Rep.1/2/201912/31/2018Jonathon Weakley, Board Rep.1/2/201912/31/2018Nancy B. Coppedge1st & 3rd Wed. @ 7:00 p.m./4 yearsSocial Services BoardFay UtzTopping Fund CommitteeAs needed (1x annually required)/1 year12/31/2020Mike Mosko1/31/2020Charles Michael Fisher1/31/2020Peter Work1/31/2020Pete Elliott1/31/2020Carlton Yowell1/8/20191/31/2023Stephen Carpenter1/8/20191/31/2023Francoise 0/2022Tina Weaver4th Tues @ 8:30 a.m./4 years1/31/2022Joseph Goodall6/30/2020Jerry J. Butler6/30/2020Norris John6/30/2019Charlotte Hoffman, Board Rep.1/2/201912/31/2018R. Clay Jackson, Board Rep.1/2/201912/31/2019Jonathon Weakley, Board Rep.1/2/201912/31/2019Jack Hobbs1/2/201912/31/2019Annette Dodson1/2/201912/31/2019

Greg CaveTourism CommitteeQuarterly/1 12/31/20191/24/201912/31/2019Janine Jenson-Oakerson1/24/201912/31/2019Brent LohrTracey Gardner, Ex hon Weakley, Board Rep.1/2/201912/31/2019Kevin McGhee, Board Rep.1/2/201912/31/2019Bruce Bowman, Member1/8/201912/31/2019James Ballard, Alternate1/8/201912/31/2019Jack Hobbs1/2/201912/31/2019Erik Weaver, Sheriff1/2/2019Kevin McGhee, Board Rep.1/2/201912/31/2019Sarah Berry7/1/20166/30/2020Ann Tidball7/1/20186/30/2022R. Clay Jackson, Board Rep.1/2/201912/31/2019Amber Foster, Board Rep.1/2/201912/31/2019Emily Dyer1/8/201912/31/201912/14/201612/31/2020Steven S. Hoffman6/24/20176/24/2021Nancy B. Coppedge3/26/201912/31/2019Charlotte Hoffman, Alternate1/2/201912/31/2019Mary Jane Costello (FinanceCommittee)1/2/201912/31/2019Lydia HansenLynn GravesAlan WebbExternal CommitteesBlue Ridge Committee for Shenandoah ParkRelations2x per year [2018 meetings 5/10 & 10/4 at 10:30 @ Big MeadowsLodge]/1 yearCentral Virginia Economic DevelopmentPartnership2'23'18 & 6'22'18 @ 9:00 a.m. (UVA Research Pk. /3 yearsCentral Virginia Regional Jail2nd Thursday at 4:00 p.m. /1 yrGermanna Community College Board3rd Thursday @ 4:00 p.m. Jan, Mar, May, July, Sept)/4 yearsMadison Extension CouncilQuarterly @ 6:30 p.m. /1 yearPiedmont Workforce Development Board1 yearRapidan Service Authority3rd Thurs @ 2:00 p.m. Rotating Counties/4 yearsRappahannock Juvenile Detention Center Board2018 - RJDC Board: 4th Monday - 3/26, 5/21, 7/23, 9/24, 11/26(Stafford) @ 12:00 p.m.2018 - Finance Committee: 4th Monday - 3/12, 5/7, 7/9, 9/10, 11/12(Stafford) @ 10:00 a.m.Troy Coppage

Rappahannock River BasinJonathon Weakley, Board Rep.1/2/201912/31/2019Valerie Ward6/6/201812/31/2020Clare Lillard1/1/201812/31/2020Quarterly (March, May, August, October) 3rd Thurs. /1 yearRappahannock Rapidan Community ServicesBoard2nd Tues at 1:00 p.m. - Reg. Committee Mtg. on 4th Tues at 1:00 p.m./ 3 yearsAmber Foster, Board Rep.Rappahannock-Rapidan Regional Commission12/31/2019Charlotte Hoffman, Board Rep.1/2/201912/31/2019Jack Hobbs1/2/201912/31/2019Brad Jarvis1/22/201912/31/2019Brian Gordon1/2/201912/31/2019Skyline Community Action Partnership (CAP)Jonathon Weakley, Board Rep.Peter Work1/2/20191/2/201912/31/201912/31/2019Thomas Jefferson Area Criminal Justice (OAR)Kevin McGhee, Board Rep.Clarissa Berry1/2/20191/2/201912/31/201912/31/2019Kevin McGhee, Board Rep.1/2/201912/31/2019Jonathon Weakley, Alternate1/2/201912/31/2019Amber Foster, Board Rep.1/2/201912/31/2019R. Clay Jackson, Board Rep.1/2/201912/31/2019Jack Hobbs, County Administrator1/2/201912/31/2019Tracey Williams Gardner1/2/201912/31/2019Jack Hobbs1/2/201912/31/20194th Wed Feb-Apr-Jun-Aug-Oct-Dec/1 yearRappahannock‐Rapidan Food Policy CouncilJanuary then every other month at 5:30pm, usually on the third orfourth TuesdayRegional Preparedness Advisory Committee forInteroperabilityBi-monthly or as needed / 1 year4th Monday at 6:00 PM/1 year1st Wed. (Quarterly) @ 6:00 p.m. - Water Street Ctr. (407 E. WaterSt., Cville2nd Wed. (Jan., March & May) @ 7:00 p.m. / 1 yearThomas Jefferson EMS Council1 yearSchool Capital Improvement Plan CommitteeAs needed/1 yrShenandoah Committee4x annually - rotating counties / 1 year

Board Liaison Assignments and Other AppointmentsBuilding Code Board of Appeals SecretaryAlicia Gigel1/8/201912/31/2019Director of Emergency ManagementDeputy Director of Emergency ManagementCoordinator of Emergency ManagementDeputy Coordinator of Emergency ManagementR. Clay Jackson, Board Rep.1/2/201912/31/2019Jack Hobbs1/2/201912/31/2019John Sherer1/2/201912/31/2019Brian Gordon1/2/201912/31/2019Historical Society LiaisonCharlotte Hoffman, Board Rep.1/2/201912/31/2019Madison County Fire Department LiaisonAmber Foster, Board Rep.1/2/201912/31/2019Madison Town Council LiaisonR. Clay Jackson, Board Rep.1/2/201912/31/20191st Thurs. @ 7:00 p.m. - Planning Commission 4th Thurs. @ 7:00 p.m./1 yearAmber Foster, Board Rep.1/2/201912/31/20191/2/201912/31/2019Charlotte Hoffman, Board Rep.1/2/201912/31/2019R. Clay Jackson, Board Rep.1/2/201912/31/2019Barry Penn-Hollar, SB Rep.1/17/201912/31/2019Arthur Greene, Jr., SB Rep.1/17/201912/31/2019Jonathon Weakley, Board Rep.1/2/201912/31/2019Charlotte Hoffman, Board Rep.1/2/201912/31/2019R. Clay Jackson, Board Rep.1/2/201912/31/2019Amber Foster, Board Rep.1/8/201912/31/20191 yearMadison County School Board Liaison2nd Monday @ 7:00 p.m. (SBO)/1 yearMadison County Rescue Squad Liaison1 yearMadison County Library Board Liaison2018 Schedule: January, March, May, July, September, November(3rd Wed.) @ 7:00 p.m.Planning Commission Liaison1st & 3rd Wed. @ 7:00 p.m./4 yearsTourism Committee LiaisonQuarterly/1 yearDenotes Vacancy(ies)Denotes Upcoming Vacancy(ies)

BOARD OF SUPERVISORSCOUNTY OF MADISONPROPOSED SUPPLEMENTAL APPROPRIATIONDATE:5/28/2019Type of SupplementInterdepartmental transfer (same fund)FY2020Interfund transferRevenue/Expense offsetxUse of contingencyOther use of fund balance not in original budgetPURPOSE:To appropriate additional funds from Contingency to reflect FY20 EMS staffing requirementsGL Account Reference10‐09‐91‐91100‐920010‐03 ‐32 ‐32600‐146010‐03 ‐32 ‐32600‐181110‐03 ‐32 ‐32600‐181510‐03 ‐32 ‐32600‐182510‐03 ‐32 ‐32600‐210010‐03 ‐32 ‐32600‐221010‐03 ‐32 ‐32600‐222010‐03 ‐32 ‐32600‐240010‐03 ‐32 ‐32600‐2700Account typeExpExpExpExpExpExpExpExpExpExpFund SEMSEMSEMSEMSEMSEMSEMSObject Code/SourceContingency ‐ GeneralFULL‐TIME OVERTIMEPT LIEUTENANTMEDICSMEDICS PART‐TIMEFICAVRSVRS‐HEALTH INSURANCE CREDITGROUP LIFE INSURANCEWORKMAN'S unt for Board to vote onGeneral FundCredit220,309.26236,300.28236,300.28Note: A debit charged to a budgeted expense line increases the appropriated expense; a credit charged to a budgeted expense line item decreases the appropriated expense. A creditcharged to a budgeted revenue line item increases the anticipated revenue available.Upon approval by the Board of Supervisors, the County Administrator shall forward a signed copy of the proposed supplementalappropriation to the County Finance Director.Jack Hobbs, County AdministratorDateFY2020 Proposed Supplemental Appropriation#01 05282019

Madison CountyProposed FY20 Budget AdjustmentRevised EMS StaffingFor 5/28/2019 Board Meeting32600EMSAccount No.10‐03 ‐32 ‐32600‐131010‐03 ‐32 ‐32600‐146010‐03 ‐32 ‐32600‐181010‐03 ‐32 ‐32600‐181110‐03 ‐32 ‐32600‐181510‐03 ‐32 ‐32600‐182510‐03 ‐32 ‐32600‐190010‐03 ‐32 ‐32600‐210010‐03 ‐32 ‐32600‐221010‐03 ‐32 ‐32600‐222010‐03 ‐32 ‐32600‐231010‐03 ‐32 ‐32600‐240010‐03 ‐32 ‐32600‐2700EMS RevisedProposed StaffingBudgetAccount NameDIRECTORFULL‐TIME OVERTIMELIEUTENANTPT LIEUTENANTMEDICSMEDICS PART‐TIMEPROJ ACCUMULATED LEAVE PAYOUTFICAVRSVRS‐HEALTH INSURANCE CREDITHEALTH INSURANCEGROUP LIFE INSURANCEWORKMAN'S dChangeProvision for EMS in contingencyAmount available after adjStaffing Assumptions ‐ Original Budget vs Revised1) Number of permanent employees (incl PT Dir)DirectorPT Asst Director (32 hours/mo)LietuenantsMedics2) Required staffing for shiftsAnnual hours requiredPer weekPer day3) Total hours paid, worked & staffedTotal hours 19 FTEsHolidaysLeaveTrainingVacancyTotal hours available from permanentstaffing before overtimeOvertime hours worked by permanentPT hoursTotal Staffed hours4) Part time hours worked (excluding PT Asst Dir)Per above%age at 18/hour%age at 25/hourTotal PT paid .00‐1,560.0033%67%35,396.00 .004,145.008,892.00

MEETING #24 - May 14At a Regular Meeting (#1) of the Madison County Board of Supervisors on May 14, 2019 at 4:00 p.m. at theMadison County Administrative Center Auditorium located at 414 N. Main Street:PRESENT:R. Clay Jackson, ChairAmber Foster, Vice-ChairJonathon Weakley, MemberKevin McGhee, MemberCharlotte Hoffman, MemberJack Hobbs, County AdministratorMary Jane Costello, Director of Finance/Assistant County AdministratorSean Gregg, County AttorneyJacqueline S. Frye, Deputy Clerk1. Call to Order, Pledge of Allegiance & Moment of Silence*Supervisor Weakley enters the meeting*2. Determine Presence of a Quorum/Adopt AgendaChairman Jackson called for the following amendments to today's Agenda:11f: Joint Meeting w/Planning Commission (7/3/19)Supervisor Foster moved that the Agenda be approved as amended, seconded by Supervisor McGhee. Aye:Jackson, Foster, Weakley, McGhee, Hoffman. Nay: (0).3. Public Comment.Chairman Jackson opened the floor for public comment.The following individual(s) provided comments:Central Virginia Economic Development Partnership: Helen Cauthen was present to provide input on the "GoVirginia Region Nine' that includes PD9 and PD10 (Nelson County to Fauquier & City of Charlottesville). Shereferred to the County's future discussion to purchase the Moore Building for the use of future entrepreneur smallbusiness endeavors, and advised that the "Go Virginia" Small Business Entrepreneurship Innovation is a highpriority in the region, and that the "Go Virginia' Council has initiated a business funding plan that focuses onAlbemarle, Charlottesville and Madison connectivity to the rural areas. There will also be some opportunities forrural entrepreneurship which offer some "Go Virginia' matching funds if some programming can be implementedthat coincide with other opportunities that will be coming forth in other rural localities.With no further public comment being brought forth, the public comment opportunity was closed.4. Special Appearance5. Constitutional Offices:Sheriff’s Office: Erik Weaver, Sheriff, was present to advise of the 29th Tour de Madison event scheduled for thisupcoming weekend; motorists were urged to drive with caution on the local highways and look out for the cycliststhat will be participating in the weekend event.6. County Departments:

EMS: Noah Hillstrom, Director of Emergency Medical Services, was present to provide highlights from his monthlydepartmental report. A request was also submitted in the amount of 9,500.00 ( 8,830 quoted plus pus installation,allowances for gravel and contingencies equals total being requested). He advised that the building permit is inorder to cover costs associated with the purchase of the shelter covering for the two (2) emergency vehicles. Inclosing, it was advised that the Madison County Volunteer Rescue Squad is planning to host an open house for thepublic; he plans to request funding to assist with the open house event.The County Administrator also advised that consideration will be needed regarding the waiver of all building, zoningand other County fees associated with the proposed installation project.Supervisor McGhee moved that the Board authorize the installation of the proposed ambulance shelter for EMSemergency vehicles located at 1494 N. Main Street, at a cost not to exceed 9,500.00, and to waive all Countybuilding, zoning and related fees associated with the project, seconded by Supervisor Foster.Chairman Jackson suggested that a list be constructed to denote agencies/organizations that are not to be chargedany County fees.After discussion, it was noted that a list was already in order and will be forwarded to the Board for future review andadvisement.Aye: Jackson, Foster, Weakley, McGhee, Hoffman. Nay: (0).b. Consideration: Emergency Management Mutual Aid Agreement with Rappahannock County: JohnSherer, Emergency Management Coordinator, was present to provide an update on the safety mutual aid agreementwith Rappahannock County, which is currently being reviewed by the County Attorney for clarity. During a recenttabletop exercise, discussions focused on developing a rescue task force that would call for EMS personnel to utilizefull body armor (the same as law enforcement personnel) that would allow them to enter a building to provide lifesaving emergency care to victims before law enforcement personnel fully secure the building. The cost of full bodyarmor is 932.00 per set, and has a shelf life of five (5) years and stock will need to be rotated out. Funding is beingrequested today to cover the purchase of six (6) sets of the proposed gear. This gear can also be used whenpersonnel all called to a domestic incident.The Finance Director noted that there is 800.00 in contingency for the next budget year for the proposed purchase;an appropriation of funds can be initiated from the timber sales revenue.Comments from the Board: Supervisor Weakley: Questioned the specifics concerning the five-year life span.Troy Estes of the Sheriff's Department was present and advised that within a five-year period, there is a breakdownof the material simply caused by 'exposure'; he further stated that the armor company will not back the safety of theproduct after a five-year (5) period); the only part of the armor that will need to be replaced is the 'plates' and notthe entire set.Mr. Hillstrom verbalized concerns that he would be unable to guarantee that all EMS staff would be trained toutilize the full body armor; also noted that in some localities, emergency personnel do utilize a rescue task force,To which, Mr. Sherer advised is being initiated in Arlington, VA, and that they also utilize the concept in the

training process. In closing, he referred to the fact that buildings are much larger in Northern Virginia and thatemergency personnel can enter on different levels (than in Madison County). Supervisor Weakley: Questioned the effects of the County's budget process and whether the proposed conceptwill affect the County's insurance risk factor.To which the Finance Director noted that EMS is already the County's highest risk factor.Supervisor Weakly moved that the Board authorize the purchase of the requested 1st responders' body armor fromFY19 monies with a cost not to exceed 6,500.00, seconded by Supervisor Foster. Aye: Jackson, Foster, Weakley,McGhee, Hoffman. Nay: (0).The County Attorney noted that a few signature lines will be added to the proposed agreement; it should be readyfor signatures tomorrow.Economic Development & Tourism: Tracey Gardner, Director of Economic Development & Tourism was presentto provide highlights from her monthly departmental report (i.e. local grand openings; recent purchase of old postoffice, attaining permits for TOTM festival' revolving loan committee, success of Madison Day event, future Plow &Hearth expansion endeavor, input on Shenandoah Group, Neighbor's Day in the Park, Tween Rivers, etc.), andstressed the fact that new business comes from existing business. The business appreciation dinner is scheduled forMonday, May 20th, and the business expo is scheduled for Thursday, May 23rd from 1:00 p.m. to 6:00 p.m. Aspending comparison in tourism dollars from 2017 shows: Madison: 1,000,000.00 Culpeper: 975,000.00Schools: Anna Graham, Superintendent, was present for today's meeting session.7. Committees or Organizations:a. Report on Status of Committee & Other Appointments: The Deputy Clerk advised that the FAPT Parentrepresentative vacancy is still in place. There have been no applications received for the future DSS Board vacancythat will expire June 30, 2019.Valerie Ward, DSS Director was present and advised that the CPMT now has two (2) potential candidates to reviewfor the FAPT parent representative vacancy. She will also plan to seek out possible candidates for the upcoming DSSBoard vacancy.Further updates will be provided at the next meeting session.Madison County Planning Commission: Francoise Seillier Moiseiwitsch, Commission member, gave a report on

MADISON COUNTY BOARD OF SUPERVISORS AGENDA ITEM STAFF REPORT MEETING DATE: May 28 , 2019 AGENDA TITLE: 4 - Telephone Line Study INDICATED MOTION(s): N/A STAFF LEAD: Dir. of Finance/Asst. Co. Administrator Costello TIMING: The Board is aware that the County has multiple telephone facilities, numbers and service providers that are in a constant process of accumulation and evolution .