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Project Status Meeting MinutesPROJECT:ENOVIA MatrixOne – IBM Development & Support ServicesPROJECT PHASE:Select PhaseMEETING DATE:Click here to enter a date.MEETING NUMBER:3 or 4 ?PREPARED BY:Mike McCormick, MPCSDATE SUBMITTED:Click here to enter a date.COPIES TO:These Meeting Minutes, copies of which have been furnished to all interested parties as shown, sets forth an understanding of all comments anddecisions made during this meeting. The Team will proceed in reliance upon the decisions and statements set forth below. If there are anydiscrepancies or misunderstandings, the parties are directed to bring them to our attention in writing (with copies to all parties who receive thesemeeting minutes) within five (5) days. If not, kindly enter this in your files as an accurate record of the above proceedings.PROJECT MILESTONESMilestoneClosedPriorityStart DateEnd DateActual DateIBM SOW112/27/20101/3/20111/3/2011ClosedProject Management Plan11/3/20111/7/20111/12/2011OpenDocument Security Model Task11/3/201121/3/2011Dashboard & Reporting Task31/3/2011Enterprise Integration Task (MSProject & Primavera)41/3/2011Ad hoc Support Task51/3/2011SelectLevelSelectLevelClick here toenter a date.Click here toenter a date.Click here toenter a date.Click here toenter a date.Click here toenter a date.Click here toenter a date.Click here toenter a date.Click here toenter a date.Click here toenter a date.OpenLabel Discrepancies TaskClick here toenter a date.Click here toenter a date.Click here toenter a date.Click here toenter a date.Click here toenter a date.Click here toenter a date.Click here toenter a date.Add MilestoneAdd MilestoneStatusOpenOpenOpenOpenOpenOpenPriority Level: 1 Highest, 5 LowestPROJECT TEAM MEMBERSTeam MemberOrganizationRoleAttended Y/NOn-siteOff-SiteMPCSPMO ctSelectSelectSelect MemberSelectSelectSelectSelectSelect MemberSelectSelectSelectSelectMike McCormickJohn DoeClientSelect MemberXYZPage 1 of 6PLCF – Project Meeting Minutes – (Project Name & Meeting Number)Red high riskYellow not late, but urgentNo color identified and trackingGreen closed
Project Status Meeting MinutesNote: ACTION Column Abbreviations: (Add any others as required) MM – Mike McCormick, IBM – International Business Company, C – ClientITEM #ACTIONSTATUSDUE DATEProject Category:1.01IBMDESCRIPTIONIBM - Project Management TaskOpenRejected &Late1/7/2011Resubmitted1/19/2011Issue: Project Plan1/11/2011 - John Doe emailed revised schedule in Excel format.SOW requires MS Project format. Schedule was rejected byClient. Per the SOW IBM will deliver the following:IBM Project Plan is a written document prepared by IBM, andapproved and signed by Client’s Contract Officer Representative,containing at least the following information stipulated for suchdocument.Hierarchal structure of tasks to be completed under thisPCRDetails of work breakdown structure denoting dependenciesbetween tasks and scheduleAssignment of tasks to resource and durationThe plan will be created using MS Project and delivered to theClient Project Manager within five (5) working days followingClient’s Contracting Officer’s authorization of the work identifiedunder this Scope of Work.1/12/2011 – John Doe with IBM to resubmit Project Plan within 5business days.1.02IBMOpenRejected &Late1/7/2011Issue: Weekly Reports1/9/2011 - Report #1 submitted was in PowerPoint format, whichis not in accordance with SOW, submitted past the due date andcontent was unacceptable. Resubmit per SOW below:The weekly report will track the submission, status and resolutionof ERs, CMRs and PMRs associated with software defects.The report, estimated to be up to 10 pages long, will consist ofthe following, as appropriate:Description of Suspected DefectDate ReportedER#, CMR # or PMR # AssignedDate ER, CMR or PMR EnteredPMR SeverityAction log detailing actions taken and current statusEstimated Resolution DateResolution Status SummaryActual Resolution DateDelivery Mechanism for FixIBM will deliver one copy of this document in MS Excel format.Issue: Weekly Reports1/14/2011 Resubmission due date for Report #1.1.03IBMOpenst1 Report2/1/2011Click here to enter a date.Issue: Monthly ReportClick here to enter a date. DescriptionPage 2 of 6PLCF – Project Meeting Minutes – (Project Name & Meeting Number)Red high riskYellow not late, but urgentNo color identified and trackingGreen closed
Project Status Meeting MinutesITEM #ACTIONSTATUSDUE DATEDESCRIPTION1.04SelectMemberOpenClick here toenter a date.Issue Title HereClick here to enter a date. DescriptionClick here to enter a date. DescriptionClick here to enter a date. DescriptionProject CategoryIBM - Document Security Model Task2.01IBMOpenClick here toenter a date.Issue: Security Data ModelClick here to enter a date. Description2.02IBMOpenClick here toenter a date.Click here to enter a date. DescriptionIssue: People & Organization Data Model OverviewClick here to enter a date. Description2.03IBMOpenClick here toenter a date.Click here to enter a date. DescriptionIssue: People & Organization Data Model DiagramClick here to enter a date. Description2.04SelectMemberOpenClick here toenter a date.Click here to enter a date.Issue Title HereClick here to enter a date. DescriptionClick here to enter a date. DescriptionProject CategoryIBM - Label Discrepancies Task3.01IBMOpenClick here toenter a date.Issue: Label DiscrepanciesClick here to enter a date. Description3.02IBMOpenClick here toenter a date.Click here to enter a date. DescriptionIssue: Foreign Address InputClick here to enter a date. Description3.03IBMOpenClick here toenter a date.Click here to enter a date. DescriptionIssue: Label Heading ArchitectureClick here to enter a date. Description3.04SelectMemberOpenClick here toenter a date.Click here to enter a date. DescriptionIssue Title HereClick here to enter a date. DescriptionClick here to enter a date. DescriptionProject CategoryIBM - Dashboard and Reporting Task4.01IBMOpenClick here toenter a date.Issue: Dashboard & ReportingClick here to enter a date. Description4.02IBMOpenClick here toenter a date.Click here to enter a date. DescriptionIssue: Real-time Dashboard Capability ReportClick here to enter a date. Description4.03IBMOpenClick here toClick here to enter a date. DescriptionIssue: Data Reporting Requirement DocumentPage 3 of 6PLCF – Project Meeting Minutes – (Project Name & Meeting Number)Red high riskYellow not late, but urgentNo color identified and trackingGreen closed
Project Status Meeting MinutesITEM #4.04ACTIONSelectMemberSTATUSOpenDUE DATEDESCRIPTIONenter a date.Click here to enter a date. DescriptionClick here toenter a date.Click here to enter a date. DescriptionIssue Title HereClick here to enter a date. DescriptionClick here to enter a date. DescriptionProject CategoryIBM - Enterprise Integration Task5.01IBMOpenClick here toenter a date.Issue: Enterprise IntegrationClick here to enter a date. Description5.02IBMOpenClick here toenter a date.Click here to enter a date. DescriptionIssue: Enterprise Interface Requirements DocumentClick here to enter a date. Description5.03IBMOpenClick here toenter a date.Click here to enter a date. DescriptionIssue: Enterprise Architecture DocumentClick here to enter a date. Description5.04SelectMemberOpenClick here toenter a date.Click here to enter a date. DescriptionIssue Title HereClick here to enter a date. DescriptionClick here to enter a date. DescriptionProject CategoryOnsite Contractor Support6.01SelectMemberOpenClick here toenter a date.Issue Title HereClick here to enter a date. Description6.02SelectMemberOpenClick here toenter a date.Click here to enter a date. DescriptionIssue Title HereClick here to enter a date. Description6.03SelectMemberOpenClick here toenter a date.Click here to enter a date. DescriptionIssue Title HereClick here to enter a date. Description6.04SelectMemberOpenClick here toenter a date.Click here to enter a date. DescriptionIssue Title HereClick here to enter a date. DescriptionClick here to enter a date. DescriptionProject Category:(Client Name Here)7.01SelectMemberOpenClick here toenter a date.Issue Title HereClick here to enter a date. Description7.02SelectMemberOpenClick here toenter a date.Click here to enter a date. DescriptionIssue Title HereClick here to enter a date. DescriptionClick here to enter a date. DescriptionPage 4 of 6PLCF – Project Meeting Minutes – (Project Name & Meeting Number)Red high riskYellow not late, but urgentNo color identified and trackingGreen closed
Project Status Meeting MinutesITEM #ACTIONSTATUSDUE DATEDESCRIPTION7.03SelectMemberOpenClick here toenter a date.Issue Title HereClick here to enter a date. Description7.04SelectMemberOpenClick here toenter a date.Click here to enter a date. DescriptionIssue Title HereClick here to enter a date. DescriptionClick here to enter a date. DescriptionProject Category:SOW Modifications (Mod)8.01SelectMemberOpenClick here toenter a date.Issue Title HereClick here to enter a date. Description8.02SelectMemberOpenClick here toenter a date.Click here to enter a date. DescriptionIssue Title HereClick here to enter a date. Description8.03SelectMemberOpenClick here toenter a date.Click here to enter a date. DescriptionIssue Title HereClick here to enter a date. Description8.04SelectMemberOpenClick here toenter a date.Click here to enter a date. DescriptionIssue Title HereClick here to enter a date. DescriptionClick here to enter a date. DescriptionProject Category:New Issues9.01SelectMemberOpenClick here toenter a date.Issue Title HereClick here to enter a date. Description9.02SelectMemberOpenClick here toenter a date.Click here to enter a date. DescriptionIssue Title HereClick here to enter a date. Description9.03SelectMemberOpenClick here toenter a date.Click here to enter a date. DescriptionIssue Title HereClick here to enter a date. Description9.04SelectMemberOpenClick here toenter a date.Click here to enter a date. DescriptionIssue Title HereClick here to enter a date. DescriptionClick here to enter a date. DescriptionPage 5 of 6PLCF – Project Meeting Minutes – (Project Name & Meeting Number)Red high riskYellow not late, but urgentNo color identified and trackingGreen closed
Project Status Meeting MinutesIssue Instructions:(Delete instructions from your report and save the report with a new file name, keeping this template in tack.Issues: Update each issue accordingly with the update “date” and information. High light the previous “Issue”details text to gray (change text color from black to gray #4 dark tones), and leave until Issue is closed. Each weekonly the current update text is black. This will highlight the current issue from the old information making it easier toread the meeting minutes.Closed Issues: When an issue is “Closed” high light the text to gray (change text color from black to gray) andleave in the meeting minutes for one week to create an historical record and then delete the issue if Issue is nolonger important.Issue Status: In the Status column, highlight the cell the appropriate color in accordance with the Status Legend inthe footer of the document.END OF MEETING MINUTESThe next Project Meeting is scheduled for:Day & Date:Click here to enter adate.Time:9 AMPage 6 of 6PLCF – Project Meeting Minutes – (Project Name & Meeting Number)Red high riskYellow not late, but urgentNo color identified and trackingGreen closed
Project Category: IBM - Project Management Task 1.01 IBM Open Rejected & Late SOW requires MS Project format. Schedule was rejected by 1/7/2011 Resubmitted 1/19/2011 Issue: Project Plan 1/11/2011 - John Doe emailed revised schedule in Excel format. Client. Per the SOW IBM will deliver the following: IBM Project Plan is a written document .
