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Request for Proposals (RFP) For: Berkeley County Board of Education – Roof Replacement BidYellow highlights indicate changes from previous proposal requestsBids Due: July 8, 2022 at 9:00 a.m.IntroductionThe Board of Education of the County of Berkeley, Martinsburg, WV, will receive sealed bids for this RFPat office of the Berkeley County Board of Education, 1453 Winchester Avenue, Martinsburg, WV 25405,at which time and place all bids will be publicly opened and read aloud. If submitted by email, passwordprotect the quotation in PDF and send the password at bid due date and time tomicah.jacobs@k12.wv.usFive projects are available for bid. Bidders may provide a price for 1-5 projects and may also provide adiscounted total to complete all projects.For more information about this bid, please contact Joe Burton, Director of Facilities & e successful bidder will replace roof membranes on selected Berkeley County School buildings.Pre-Bid meetingPre-bid site inspections are available by appointment between the dates of 6/30/22 and 7/6/22.Contact Joe Burton to schedule inspections joseph.h.burton@k12.wv.us.Submission Procedure & OpeningThe sealed bids will be accepted at the Berkeley County Board of Education, 1453 Winchester Avenue,Martinsburg, WV 25405, at 9:00 a.m. at which time and place all bids will be publicly opened and readaloud. All bids should be marked “Roof Replacement“ attention to “Micah Jacobs, Director ofPurchasing”. The Berkeley County Board of Education reserves the right to reject any or all bids and towaive any informalities in the bidding process.Proposal Evaluation and Award of ContractAll proposals satisfying the requirements of this RFP will be evaluated to establish which of the bidder’sbest fulfills the needs of the Owner and this project.There will be a maximum of one week of evaluation by the Owner, after which all bidders whosubmitted a complete proposal will be notified of the results. This RFP does not commit the Owner toaward a contract, to pay any costs incurred in the preparation of the proposal or to contract for thegoods and/or services offered. The Owner reserves the right to accept or reject any or all proposalsreceived as a result of this request, to rescind this RFP, if it is in the best interests of Owner to do so. AnPage 1 of 8
award will be made in the best interest of the Berkeley County Board of Education. The decision ofBerkeley County Board of Education shall be final.Project CompletionThe specific roof replacement projects included in this bid must be completed before March 1, 2023.Contractor Requirements & Proposal Contents:Sealed bid packets must include the following documents to be considered: Copy of Valid WV Contractors License Certificate of Liability Insurance Quality Assurance statement from manufacturer (i.e. Firestone Master Contractor, JohnsManville- Pinnacle, Carlisle-Excellence in Single Ply) . Recent Workers Compensation Experience Rating Statement showing a safety rating of .80 orlower AIA Document A310, 5% bid bond Completed Bid Sheet (attached) signed by contractor List of K-12 projects completed in past 24 monthsScope of WorkBidders may provide a bid for 1 or more of the five roof replacement projects and are invited to alsoprovide a discounted total price to complete all five projects.Please review the scope of work for each of the following 5 projects found on pages 3-8.Page 2 of 8
Project #1Berkeley Heights ElementaryScope of work:Section 1: Remove the existing EPDM and dispose off-site. (Existing insulation will remain)Attach a minimum of 2.6” of 20 PSI poly iso insulationInstall sumps around the drains to aid in positive water drainage.Install wood blocking around the perimeter to match new insulation heights.Fully adhere or mechanically attach new white 60 mil TPO membrane with manufacturer’sflashings and details.Install new 24-gauge, Kynar finish, shop fabricated gravel stop around the perimeter.Install new aluminum retrofit drains where existing.Provide and install new wood supports and protection mat under the gas lines.Section 2: Cut the existing EPDM membrane to inspect the existing insulation for moisture or deterioration.Wet or deteriorated insulation will be replaced at the below square foot price.Attach a minimum of 2.6” of 20 PSI poly iso insulationInstall sumps around the drains to aid in positive water drainage.Install wood blocking to match new insulation heights.Install new batt insulation and backer rod along expansion joints.Fully adhere or mechanically attach new white 60 mil TPO membrane with manufacturer’sflashings and details.Install new 24-gauge, Kynar finish, shop fabricated gravel stop on the outside edge.Install new aluminum retrofit drains where existing.Install TPO walk way pads at the roof hatch.Provide and install new wood sleepers and a protection mat under the skid units and gas lines.Page 3 of 8
Berkeley Heights Elementary ContinuedSection 3: Remove the existing EPDM and dispose off-site. (Existing insulation will remain)Attach a minimum of 2.6” of 20 PSI poly iso insulationInstall sumps around the drains to aid in positive water drainage.Install wood blocking to match the new insulation heights.Install new batt insulation and backer rod along expansion joints.Fully adhere or mechanically attach new white 60 mil TPO membrane with manufacturer’sflashings and details.Install new 24-gauge, Kynar finish, shop fabricated gravel stop on the outside edge.Install new aluminum retrofit drains where existing.Provide and install new wood supports and protection mat under the gas lines.Provide a 20-year manufacturer’s labor and materials warranty and a 2-year contractor warranty.If needed, replace wet or damaged insulation. Provide price per square foot to replace existinginsulation where needed.If necessary, raising of gas lines to accommodate new insulation heights, electrical work toremove lights will be completed by others. Contractor is required to provide 10 days notice priorto needing these tasks completed.Page 4 of 8
Project #2Burke Street ElementaryScope of work:Section 1: Remove the existing EPDM and dispose off-site. (Existing insulation will remain in place)Attach a minimum of 1.5” of 20 PSI poly iso insulationInstall wood blocking along gutter edge to match insulation heights.Fully adhere white 60 mil TPO membrane with manufacturer’s flashings and details.Membrane to be terminated under precast and terracotta capped walls with an aluminumTermination Bar.Install 24-gauge, Kynar finish, shop fabricated drip edge along the existing gutter edge. (Existinggutters and spouts to remain)Install TPO walk way pads at the roof hatch.Section 2: Cut the existing EPDM to inspect the existing insulation for moisture or deterioration. Wet ordeteriorated insulation will be replaced at the below square foot price.Attach a minimum of 1.5” of 20 PSI poly iso insulationInstall wood blocking along gutter edge to match insulation heights.Fully adhere or mechanically attach white 60 mil TPO membrane with manufacturer’s flashingsand details.Install 24-gauge, Kynar finish, shop fabricated drip edge along the existing gutter edge. (Existinggutters and spouts to remain)Provide and install new wood sleepers and a protection mat under the skid unit.Provide a 20-year manufacturer’s labor and material warranty and a 2-year contractor warranty.If needed, replace wet or damaged insulation. Provide price per square foot to replace existinginsulation where needed.Page 5 of 8
Project #3Martinsburg High SchoolScope of work: Remove existing EPDM and dispose off-site. (Existing insulation will remain)Attach a minimum of 1.5” of 20 PSI poly iso insulationInstall sumps around the drains to aid in positive water drainage.Fully adhere or mechanically attach new white 60 mil TPO membrane with manufacturer’sflashings and details.Membrane will be terminated under existing counter flashing where existing with an aluminumtermination bar.Install new aluminum retrofit drains where existing.Provide and install new wood sleepers and a protection mat under the skid units.Provide a 20-year manufacturer’s labor and material warranty and a 2-year contractor warranty.If needed, replace wet or damaged insulation. Provide price per square foot to replace existinginsulation where needed.Page 6 of 8
Project #4Marlowe ElementaryScope of work: Remove the existing EPDM and dispose off-site. (Existing insulation will remain in place)Attach two layers of 20 PSI poly iso insulation to achieve a R-30 Value.Install wood blocking along the gutter edge to match new insulation heights.Fully adhere or mechanically attach new white 60 mil TPO membrane with manufacturer’sflashings and details.Membrane to terminate under concrete cap on parapet walls with an aluminum termination bar.Install 24-gauge, Kynar finish, shop fabricated coping cap on the parapet wall – pinned directly tothe concrete cap. Install custom fabricated metal coping pieces for cut-outs in wall.Install new 24-gauge, Kynar finish, shop fabricated box gutters where existing with new 3” x 4”corrugated aluminum downspouts.Install TPO walk way pads at the roof hatch.Provide a 20-year manufacturer’s material and labor warranty and a 2-year contractor warranty.If needed, replace wet or damaged insulation. Provide price per square foot to replace existinginsulation where needed.Page 7 of 8
Project #5Hedgesville Middle SchoolScope of work: Remove existing EPDM and dispose off-site.Attach two layers of 20 PSI poly iso insulation to achieve a R-30 Value.Install wood blocking along the gutter edge to match the new insulation heights.Fully adhere or mechanically attach new white 60 mil TPO membrane with manufacturer’sflashings and details.Install new 24-gauge, Kynar finish, shop fabricated coping cap on the parapet walls.Install new 24-gauge, Kynar finish, shop fabricated box gutters with 3” x 4” corrugated aluminumdownspouts.Provide a 20-year manufacturer’s labor and material warranty and a 2-year contractor warranty.If needed, replace wet or damaged insulation. Provide price per square foot to replace existinginsulation where needed.Provide price to replace skylight domes as an optionPage 8 of 8
Roof Replacement Bid 6/2022Contractor:ProjectBase BidInsulation replacement costContractor'sif needed. Price 1.5"2 year warranty 20 yr warranty 60 Mil TPOManufacturer'sthickness per SF(yes/no)(yes/no)Fully adhered orlist manufacturer mechanically fastenedEstimatedCompletion Date ExclusionsBerkeley Heights ESBurke St ESHedgesville MSMarlowe ESMartinsburg HSDiscounted total ifawarded all projectsBy Signing below I agree that:All work will be done as described in the scope of work for each project. There will be no additional charges other than possible insulation replacement as listed above.Any exclusions to these bids are also listed aboveContractor SignaturePrinted Name
flashings and details. Install new 24-gauge, Kynar finish, shop fabricated gravel stop on the outside edge. Install new aluminum retrofit drains where existing. Install TPO walk way pads at the roof hatch. Provide and install new wood sleepers and a protection mat under the skid units and gas lines.
