WIXLIB

Raccoon Point Road Maintenance Association(RPRMA)Annual MeetingAugust 27, 2016RPRMA objectives: Provide all users of Raccoon Point Road with control over road usage and howthe road will be maintained Create a framework where regular maintenance will be performed and fundedRPRMA Annual Meeting 20161

Today’s MeetingOpportunity for dialog Review current conditions Discuss next’s years plans Make decisions – keep moving forward RPRMA Annual Meeting 20162

Annual Meeting Structure Agenda published in advance Meeting must follow published agenda – unless revised at beginning of meetingAny Other Business (AOB) for new topicsQuorum (Bylaws III.7) 50% of Members in person or by Proxy (37 required as of today)If unable 50% Chair responsible for: New meeting announcement – 10 to 60 day noticeNeed 25% in person or by ProxyKeep discussion on topic (motion or report)Limit time on discussion to timeframeallow all to speak within meetingClarify any motion prior to discussionRPRMA Voting Members only for voting on routine issues – signed RMA Non-members welcome to observe and commentAll residents that are current on their assessments will be allowedto vote on special assessmentsRPRMA Annual Meeting 20163

Agenda1.2.3.4.5.6.7.8.9.10.11.12.13.Call to Order by association PresidentDetermination of a quorum based on Lot owners present in person or by proxyReports by officers:a. President – state of the association and review of prior year’s workOverdue assessmentsPresentation of proposed annual budget by BoardVote by members on annual budget and road maintenance planChip seal vote discussionDiscussion of RMAInternet Alternative to Rock IslandCall for nominations (and self-nominations) for new Board members for eachregiona. Candidates will be allowed up to 5 minutes each to describe their reason forwanting to be on the Board and their goals while on the Boardb. Candidate must be members of the Association to run for Board positionsVoting for Board members by regionAny other business for the AssociationMeeting adjournedRPRMA Annual Meeting 20164

President’s Report What’s going well Road in good shape Grading and dustac on schedule Emergency fund at full level: 5,000 What needs attention Chip seal information dissemination Information has been available on the website in various documents. A packet consolidating supporting documents was recently sent to all members. Budget Current assessment not keeping up with costs, ditching and grading postponed RMA amendment Presentation by Dan TorresRPRMA Annual Meeting 20165

DELINQUENT ACCOUNTSNotice of Assessment an*Harris*LienEliff*Delinquent 2710,611.741,677.9912,289.731,747.8514,037.58* Filed this yearRPRMA Annual Meeting 20166

Bank AccountsBasis Raccoon Point Road Maintenance Association Balance SheetAs of august 16, 2016ASSETSCurrent AssetsChecking/SavingsIslanders Bank AccountIslanders Bank CheckingIslanders Bank ReserveTotal Islanders Bank AccountTotal unts ReceivableAccounts Receivable -23.38Total Accounts Receivable-23.38Total Current Assets 5,665.71TOTAL ASSETS5,665.71RPRMA Annual Meeting 20167

Treasurers ReportRaccoon Point Road Maintenance AssociationProfit & Loss Budget vs. ActualAs of July 21, 2016BUDGETS OVERVIEWSep 14 - Aug 15Sep 15 - Jul 16ProposedSep 16 -Aug 17BudgetIncomeInterest 000.00956.720.000.00Special Assessment56.670.000.000.00Total Membership ship DuesAssessmentsFinance ChargePast Due AssessmentsPast Due Assessments - OtherTotal Past Due AssessmentsReimbursed ExpensesTotal IncomeRPRMA Annual Meeting 20168

Treasurers ReportRaccoon Point Road Maintenance AssociationProfit & Loss Budget vs. ActualAs of August 16, 2016BUDGETS OVERVIEWSep 14 - Aug 15ExpenseAdministrationBookkeeping ServiceInsuranceLegal ExpenseOffice ExpenseRegistrationTaxesAdministration - OtherTotal AdministrationMaintenanceDitchingDustacGrading & RollingWinter GradingFall GradingSpring GradingSummer GradingGrading & Rolling - OtherTotal Grading & RollingMowingSign WorkSnow PlowMaintenance - OtherTotal MaintenanceSuspenseTotal ExpenseRPRMA Annual Meeting 2016Sep 15 - Jul 16BudgetProposedSep 16 -Aug 35,925.000.0040,446.000.009

RPRMA Metrics 2016 145 Lots total – 137 lots sharing costs Variances (8) per county tax regulations – forestry (100%deferred), senior (60% deferred), SJPT (100% deferred) Region A (44) – first half mileRegion B (35) – Hill to RPOA mailboxesRegion C (58) – East of RPOA mailboxesChange due to County deferment being lost One lot combined One Senior exemption removedRPRMA Annual Meeting 201610

Assessment Breakout2016-2017Assessment by Region40,446.00Region A(18%)7,274.34Region B(28%)11,315.64Region C(54%)Total21,823.0240,413.00Lots in area(137)Assessment by LotRegion A(44)Region B(35)Region C(58)RPRMA Annual Meeting 201644165.3335323.3058376.2611

CHIPSEAL VOTERegion ARegion BRegion COption 1Option 2Option 3Owners VotingMembersNon-Members1510138339Outcome All RegionsNo 51Yes 37No 58Yes 30No 57Yes 31Option 1Region ARegion BRegion COutcome By RegionMembersNo 10Yes 5No 6Yes 7No 17Yes 16Non-membersNo 8Yes 2No 5Yes 3No 5Yes 4Option 2Region ARegion BRegion CNo 10No 5No 24Yes 5Yes 8Yes 9No 8No 6No 6Yes 2Yes 2Yes 3Option 3Region ARegion BRegion CNo 4No 9No 25Yes 11Yes 4Yes 8No 5No 6No 8Yes 5Yes 2Yes 1RPRMA Annual Meeting 2016Total Lots Voting – 88 (64% of lots)12

Chip Seal SummaryStructure Chip Seal is preferred method of hard surface in San Juan County. The county uses chip seal tosave money over any other form of road surface (including gravel); it’s all about cost control forthe county. Suggested Chip Seal for RPR is 2 lifts first year, followed by 1 lift on year 2. Then move tomaintenance/repair with 1 lift every every 7 to 10 years. Chip Seal road surface has better traction for vehicles - no loose rock/gravel. Winter tractionimproved; water does not penetrate so ice/snow melt-off occurs faster. Cost of Chip Seal has been relatively stable last few years - Oil price lowering as Rock costsincreases. RPR is never going to be a county road unless dramatic changes; too steep, too narrow, toomany curves. Homeowners along the road would lose property to county to meet minimumstandards.Benefits / Issues Benefits: Safer Road, improve property value, lower costs over time, Issues: Cost, Speeding**, increased tourist traffic** general feeling is that people speed regardless of road surfaceRPRMA Annual Meeting 201613

Chip Seal AnalysisRPRMA Annual Meeting 201614

Chip Seal yearly costRPRMA Annual Meeting 201615

Chip Seal Financing optionsRPRMA Annual Meeting 201616

Change to RMA Reviewed RMA with several members and the Board.Primary concern from some members was liability for lotownersSuggestions on some “limited” changes to the RMAProcess: Membership vote on changes – must be current on assessmentsChangesPage 1WHEREAS, Raccoon Point Road, for purposes of this Agreement, is described as aprivate single road on Orcas Island in San Juan County, Washington which starts at theintersection of Buckhorn Road and ends at the Raccoon Point entrance gates (gatesno longer exist so new reference point should be used; also, Lot Ownersneed to be reminded that rights of ingress and egress do not extend overRPOA property) (the “Road), as further described in Exhibit B attached hereto andincorporated herein;RPRMA Annual Meeting 201617

Change to RMAPage 26.Assessments. The Board of Directors shall have the authority subject to the Bylaws to collect from Lot Ownersamounts sufficient to cover the costs of the maintenance and regulation of the use of the Road. These amountsshall be referred to as Assessment(s), and shall include all costs associated with the operation of the Association,including purchase of necessary insurance, and the maintenance and regulation of the use of the Road.Assessments include without limitation, maintaining the Association as a nonprofit corporation in good standingunder the laws of Washington, the cost of enforcing any provision of this Agreement, and other costs and expensesnecessary and proper for the effective and efficient functioning of the Association and the maintenance and use ofthe Road.Page 310. Indemnification. Each Lot Owner shall indemnify and hold the Association harmless from and against allcommon law or statutory liabilities, damages, obligations, losses, claims, civil actions, costs or expenses, includingattorneys’ fees, arising from any act, omission or negligence of the Lot Owner or its, contractors, licensees, agents,guests or invitees on or about the Road, or arising from any injury or damage to any person or property, includingthe Road, occurring on or about the Road as a result of any act, omission or negligence of the Lot Owner, or itscontractors, licensees, agents, guests, or invitees, or arising from any breach or default under this Agreement by theLot Owner.(Delete in entirety. Imposition and collection of lien for non-payment of assessment, together withresponsibility for payment of attorney’s fees, already addressed in earlier paragraphs. Otherproposed liabilities placed upon Lot Owners are objectionable. Responsibility/liability for futureaccidents on Road should be left to be worked out between insurance companies or determinationby court. Lot owners should not be required to admit responsibility/liability in advance.)RPRMA Annual Meeting 201618

INTERNET OPTIONSTARTOUCH INTERNET SERVICEIF YOU CAN SEE BELLINGHAM YOU CAN GET SERVICE Largest and most experienced Microwave Broadband Company in theState of Washington.Fiber-Quality Microwave (wireless) Internet24 x 7 x 365 fully staffed in-house technical support and ISP servicesPlans range from 2mbps all the way up to 10gbpsBuilt In redundancy so you are online when you need it the mostRated A by the Better Business Bureau99% Network Reliability, Low latency (4-15ms)Services offered for Residential, Medical, Schools, Large and Smallbusiness of all kindsDirect access to major Carrier Facilities and Upstream Providers.RESIDENTIAL PACKAGESGIGS8Mbps200 119.99 109.99 99.9910Mbps300 149.99 139.99 129.9915Mbps300 179.99 169.99 159.9920Mbps500 219.99 209.99 199.9925Mbps500QuoteQuoteQuoteRPRMA Annual Meeting 20161 YEAR TERM-MRC2 YEAR TERM-MRC3 YEAR TERM-MRC19

Board of DirectorsCurrent DirectorsRegion A: Ted Kirschbaum, Jamie CierRegion B: Bathan Shaner, Donna DelongRegion C: Jim Biddick, Rick Fant2 Directors per region; staggered 2-year termsUp for vote this meeting: Jamie Cier(A),Bathan Shaner(B), Jim Biddick(C)Responsible per the Bylaws for operation of the Association:No compensationAll directors equal authorityEligible for officer position (Pres, VP, Sec, Treas)MeetingsQuorum: majority of Directors (currently four of six)Directors choose location and frequency of meeting – which mayinclude phone meetingsDeparture or ReplacementOn resignation – Majority approval of Board for replacement tocomplete unexpired termRemoval – of members vote to removeBoard of Directors elects officersPresident , VP, secretary and treasurerRPRMA Annual Meeting 201620

Any Other Business Open to Floor AdjournmentRPRMA Annual Meeting 201621

a. President – state of the association and review of prior year’s work 4. Overdue assessments 5. Presentation of proposed annual budget by Board 6. Vote by members on annual budget and road maintenance plan 7. Chip seal vote discussion 8. Discussion of RMA