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Family Guide To IntakeMacLaren Youth Correctional Facility

About IntakeWhat is Intake?When male youth are first committed to anOregon Youth Authority (OYA) close-custodyfacility, they go to MacLaren for “intake.” Weassess their physical health, mental health,education level, and treatment needs. Youthusually stay at intake for about 30 to 45 daysbefore transitioning to another living unit at oneof OYA’s facilities.What Youth May HaveWhen youth are at intake, they are only allowedto have items provided by MacLaren. We provide: Bed and bedding Clothing: Black pants, gray polo shirt,sweatpants, sweatshirt, T-shirts, shorts,boxer shorts, socksIntake youth may earn credits toward their highschool diploma. Once they leave intake, theymay also be able to participate in GED, vocationaltraining, or college programs, depending on theirfacility and their case plan.Health Care andNutritionWhile your child is with OYA, we will make surehis needs are met, including treatment, medicalcare, and mental health care. MacLaren has amedical clinic with nurses, a dentist, a doctor,psychologists, and psychiatrists. We havecontracts with health care providers in thecommunity for services we cannot provide. Wealso provide a free tattoo removal service foryouth who want to remove unwanted tattoos. Shoes: athletic shoes and sandalsYouth at intake are not allowed to have food Hygiene products: toothbrush, toothpaste,provided by anyone except MacLaren. We providedeodorant, combyouth with regular healthy meals, and they may Treatment folderparticipate in many recreation programs, Journalincluding organized sports and other physical Religious items (only if requested)activities.Where Youth LiveYouth at intake live in one of two living units:Maple or Noble. Each one houses up to 16 youth,who sleep in individual rooms. Youth receive24-hour care and supervision from adult staffwho plan their activities and treatment, and helpthem with skill development. Keeping youth safeand secure is our first priority.SchoolMacLaren has a school on site, William P. LordHigh School, which is run by the WillametteEducation Service District. The school has aprincipal, certified teachers, and other supportstaff, just like a regular public school.2 Money for YouthEach youth at MacLaren has an account thatfamily and friends can add money to, althoughyouth are not able to use the money until theyleave intake. You may not give money directly toyour child, or to staff to give to your child.You can add money to your child’s account inperson using the envelopes located at the front ofthe gatehouse, or by mailing in a securepayment. We do not recommend mailing cash. Tohelp us make sure the money gets to your child,please put his full legal name and Juvenile JusticeInformation System (JJIS) number, if you knowit, on the envelope.

How to Contact YouthMailYouth may send letters during intake,and they may receive letters, money, or stamps.If they do not have stamps, we give them up tothree per week. You may send more stamps ifyou like.To help us make sure mail gets to your child,please put his full legal name and JuvenileJustice Information System (JJIS) number, if youknow it, on the envelope. MacLaren staff openand inspect all mail to make sure it does notcontain anything that threatens or is detrimentalto facility security, safety, or order. This is tokeep all youth and staff safe.The following types of mail are not allowed, andmay be rejected: Mail with escape plans or plans to commit acrime or violate facility rules. Sexually explicit material. Contraband items, including weapons,explosives, medications, electronic items, orphotos with chemical substances on the back. Mail from other incarcerated people, includingother youth at OYA facilities, unless thefacility superintendent approves in advance. Mail to or from the youth’s victims, unless thefacility superintendent approves in advance.Publications that are contraband or harmful toa youth’s reformation.Mail with attachments or enclosures thatare glued, taped, or otherwise affixed to theenvelope or its contents, such as stickers.VisitingAll visitors first must get approval fromthe facility and their youth’s living unit managerand case coordinator. Only certain people mayvisit youth during intake. Learn more in ourVisiting Information brochure (found online atbit.ly/oyamaclaren).Phone CallsYouth are able to make one phone calleach week, with calls limited to about 10minutes. They also may get to make additionalcalls as needed, if their case coordinatorapproves. They may call only people who areapproved by their case coordinator, and they arenot allowed to receive phone calls. If you want topass on important information to your child, orget updates on how he is doing, we encourageyou to call his case coordinator.Filing Complaints or Reporting AbuseIf you or your child feel that your rights havebeen violated or that you were not treated fairlyby OYA staff, we encourage you to talk with youryouth’s living unit manager, MacLaren’s programdirectors or superintendent, your child’s juvenileparole and probation officer (JPPO), or other OYAstaff you trust.You also may file a complaint with OYA’sProfessional Standards Office (PSO), whichinvestigates all reports of abuse and works withfacilities to address complaints it receives.OYA has zero tolerance for abuse, whether it isverbal, physical, emotional, or sexual. It does notmatter who the abuser is — other youth, staff,family members, foster parents, volunteers, oranyone else.Here are several ways to report abuse or file acomplaint: Call the OYA hotline: 1-800-315-5440. Tell MacLaren’s superintendent or programdirectors, or any OYA staff member. All OYAstaff are required to report abuse. Fill out a grievance form. They are available inOYA’s field offices or in your child’s living unit. File a report online: bit.ly/oyacomplaint Email PSO:professionalstandards.office@oya.state.or.us3

What happens when youth are at MacLaren for intake?The first dayThe first two weeksWe check theirbasic physical health.This includes drug and alcoholtests, and a review ofcurrent medications,health needs, andmedical history.The rest of their time at intakeA psychologist assessestheir mental health.If needed, they may see apsychiatrist for treatmentand medications.They call family.They make one phone call toa family member. We sharevisit information andanswer questionsduring the call.We assess theirbasic mental health.This is done by a qualifiedmental healthprofessional.They meet the staffon their living unit.These are the people whosupervise and supportthem every day.They begin receivingvisitors and mail, andmaking more phonecalls.They receive supplies.We provide them a bed,bedding, clothing, shoes,and hygiene products.Administrators make afacility assignment.This happens one to twoweeks after theyget the MDTrecommendation.We give them a full drugand alcohol screening ifneeded.They take part in dailylife on the living unit.This includes attending school,eating meals, exercising,and going to treatmentgroups.We assign them toan intake unit.MacLaren has two intakeunits: Maple and Noble.They have amultidisciplinary team(MDT) meeting.The team recommends afacility and living unitfor the youth afterintake.We do a fullhealth check.This includes a physical,dental exam, and tests forhearing, vision, andsexually transmitteddiseases.We give them anorientation. They get atreatment workbook andlearn about their rights,rules, and healthyhabits.They continue withschool and treatment.We check theireducation needs.We look at how much schoolthey have completed andwhat they still need,and create a learningplan.They are placed ona waiting list for theirnext living unit.They transfer out of intakewhen there is anopening on theirnext unit.Typical length of time at intake: 30-45 days45

Multidisciplinary Team (MDT)Every youth at OYA has a multidisciplinary teamthat may include their case coordinator, theirjuvenile parole and probation officer, school staff,a mental health professional, and other OYAsupport staff. Families are also an important partof this team, and we encourage you toparticipate.This is your chance to learn about how your childis doing and talk with staff about how to helpyour child set goals and meet them. Your child’scase coordinator will contact you soon about yourchild’s first MDT meeting. If you are not able toattend in person, the case coordinator can tellyou about other ways to participate by phone orDuring intake, this team talks with the youthabout his situation and recommends another unitSkype.and facility that will best serve his needs.Views of MacLarenIntake Living UnitsViews of the day room areas on the living units. Maple and Noble have the same layout. Bothunits first opened in August 2017.SchoolGymClasses are held at William P. Lord High School,Intake youth have recreation and physicalwhich has its own building.activity time in the Plaza Gym.6

The ABCs of OYAThe Oregon Youth Authority (OYA) uses manyabbreviations that you may not have heardbefore. Here is a list to help you understandwhat they mean.LUM: Living Unit ManagerARB: Administrative ReviewBoardMDT: Multidisciplinary TeamThis is a committee that reviews and makes allSee page 6 for more details.major decisions about a youth’s movement andcustody status in OYA facilities. While your youthis at intake, the ARB makes the final decision onwhich unit and facility your youth should go tonext, based on your youth’s needs and therecommendation of their Multidisciplinary TeamThis person supervises the staff and programson the living units and makes sure the unitenvironment is supportive for staff and youth.Every youth at OYA has a multidisciplinary team.OIIR: Office of Inclusion andIntercultural RelationsThis office provides youth and families withservices that meet the needs of their culture,including youth support groups, cultural groups(MDT).and events, and interpreters.CC: Case CoordinatorPSO: Professional StandardsOfficeThis person is one of your main contacts at ourfacility to learn about how your child is doing.This OYA office investigates all reports of abuseThe case coordinators manage cases for theand works with facilities to address complaints.youth on their units.QMHP, or Q: Qualified MentalHealth ProfessionalDOC: Department ofCorrectionsThis person coordinates treatment for your childThis is Oregon’s adult corrections agency. Someand makes sure he gets the services he needs.youth who come to OYA were convicted as adultsSDC: Skills DevelopmentCoordinatorand put in the legal custody of DOC. However,if they committed their crime before turning 18,the court may let them stay in OYA facilities untilthey finish their sentence or until they turn 25,whichever comes first.GLC: Group Life CoordinatorThis person coordinates activities and supportsyouth in their daily life in the living units.JPPO: Juvenile Parole andProbation OfficerThis is one of many people who help youthdevelop skills around regulating emotions,solving problems in a positive way, and managingconflicts.YCF: Youth CorrectionalFacilityAlso known as a close-custody facility, this securefacility run by OYA provides housing, treatment,and educational and vocational services for youthAs soon as a court commits a youth to ourcommitted to our legal or physical custody. OYAcustody, we assign a JPPO to their case. This per-has four youth correctional facilities for malesson is one of your main contacts throughout youracross Oregon, plus three transition facilities tochild’s time in OYA custody. The JPPOs are locat-help male youth transition back to theed in our field offices.community.7