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1Downtown Development AuthorityAGENDAThursday, March 11, 20218:00 AMCity Hall - 215 N. Broad StreetCALL TO ORDERROLL CALLAPPROVAL OF PREVIOUS MEETING MINUTES1.DDA February MinutesAPPROVAL OF FINANCIAL STATEMENTS2.DDA January Financials3.2021 DDA BudgetPUBLIC FORUMCITY UPDATECOUNTY UPDATECOMMUNITY WORK PLAN &REPORTSExisting EnvironmentMarch 6th youth workdayInfill DevelopmentPotential 2021 Projects:-Ice Box project-Commercial Kitchen Project
2-Walton Mill Food Hall-Boutique Hotel Loan Fund-RFQ for Consultant on MPD/Wayne Street BlockEntertainment Draws PROGRAMSEvents4.2021 Event CardFarmers MarketFUNDINGSPONSORSHIP 33,600 committed to date.FACADE GRANTS - None.COMMUNITY EVENT GRANTS - None.NEW BUSINESSCity of Monroe Branding - www.brandmonroe.comDowntown business visit during next owner meeting and walking through town on 3/25.ANNOUNCEMENTS:Next meeting scheduled, April 8th, at 8:00 am at Monroe City Hall.ADJOURN
3Downtown Development AuthorityMINUTESThursday, February 11, 20218:00 AMCity Hall - 215 N. Broad Street - Join Zoom Meetinghttps://us02web.zoom.us/j/83217262394CALL TO ORDERMeeting was called to order at 8:05 am.ROLL CALLPRESENTChairman Lisa AndersonVice Chair Meredith MalcomSecretary Andrea GrayBoard Member Whit HolderBoard Member Wesley SiskBoard Member Charles SandersCity Council Representative Ross BradleyBoard Member Chris CollinCITY STAFFLogan PropesSadie KrawczykLeigh Ann WalkerLes RussellMayor John HowardAPPROVAL OF PREVIOUS MEETING MINUTES.DDA January Minutes
4Approved - Motion made by Secretary Gray, Seconded by Board Member Sisk.Voting Yea: Chairman Anderson, Vice Chair Malcom, Secretary Gray, Board Member Holder,Board Member Sisk, Board Member Sanders, Board Member CollinCity Council Representative Bradley was not present for this vote.APPROVAL OF FINANCIAL STATEMENTS.DDA December FinancialsApproved - Motion made by Board Member Sisk, Seconded by Vice Chair Malcom.Voting Yea: Chairman Anderson, Vice Chair Malcom, Secretary Gray, Board Member Holder,Board Member Sisk, Board Member Sanders, Board Member CollinCity Council Representative Bradley was not present for this vote.PUBLIC FORUMNone.CITY UPDATEPlanning retreat with City Council took place last month, lots of work ahead for us as we makeedits to zoning ordinances and clarify zoning/permitting processes for the public over the nextyear; the city has been asked to submit a full application for the downtown green 500,000grant.COUNTY UPDATENone.COMMUNITY WORK PLAN &REPORTSExisting Environment - alleyway update (W. Spring & Wayne)cost estimates are coming back for the needed work on the Highland parking lot; these willrequire the city to update the lease agreement with Murray Properties on the parcel.Infill Development Bold Springs school renovation is close to completion of the first phase, Grace is targeting agrand opening to the public on 4/18/21. 2 new businesses will be part of this first phase - acoffeeshop and a preschool.Entertainment Draws 2021 Event calendar coming together; Major Humphrey's Brewing Co. has submitted GCF RLFapplication and are ready to begin construction in spring of this year.PROGRAMSEvents - 2021 Calendar
5Car Show set for 3/13/21; no Book Festival the year; no Food Truck Friday events or Movies atthe Mill events; all other events are being planned as usual; Concert line-up has been set for 4summer series concerts. For Farm to Table the planning committee is planning to find a falldate for the event.Downtown DesignNo update.Farmers Market - registration open for 2021 seasonOnline vendor registration is open for the 2021 season, which will run from May 8 through Oct.30.FUNDINGSPONSORSHIP2021 invoices were sent this week. The board recommended we pursue a larger seriessponsorship for the concerts. Staff will redesign sponsorship packet to reflect this change.FACADE GRANTS - None.COMMUNITY EVENT GRANTS - None.NEW BUSINESSAdjourn to Executive SessionMotion made by Vice Chair Malcom, Seconded by City Council Representative Bradley.Voting Yea: Chairman Anderson, Vice Chair Malcom, Secretary Gray, Board Member Holder,Board Member Sisk, Board Member Sanders, City Council Representative Bradley, BoardMember CollinReal Estate matters were discussed.Adjourn Executive SessionMotion made by Board Member Holder, Seconded by Board Member Sisk.Voting Yea: Chairman Anderson, Vice Chair Malcom, Secretary Gray, Board Member Holder,Board Member Sisk, Board Member Sanders, City Council Representative Bradley, BoardMember CollinActions Items- The board approved a contract to purchase 112, 114, & 118 S. Wayne Street for 150,000.00with a closing date of 4/30/2021. Motion made by Secretary Gray, Seconded by Board MemberSisk. Voting Yea: Chairman Anderson, Vice Chair Malcom, Secretary Gray, Board MemberHolder, Board Member Sisk, Board Member Sanders, City Council Representative Bradley,Board Member Collin
6- The board approved a contract to purchase 109 S. Jackson Street for 92,500.00 with a closingdate of 3/1/21. Motion made by Board Member Sanders, Seconded by Board Member Sisk.Voting Yea: Chairman Anderson, Vice Chair Malcom, Secretary Gray, Board Member Holder,Board Member Sisk, Board Member Sanders, City Council Representative Bradley, BoardMember Collin- The board authorized the Chairman to pursue and finalize financing for these real estatetransactions based on the best terms available. Motion made by Secretary Gray, Seconded byBoard Member Sanders. Voting Yea: Chairman Anderson, Vice Chair Malcom, Secretary Gray,Board Member Holder, Board Member Sisk, Board Member Sanders, City CouncilRepresentative Bradley, Board Member Collin- The board authorized the Chairman to order updated surveys for 112, 114, & 118 S. WayneStreet and 109 S. Jackson. Motion made by Secretary Gray, Seconded by Board Member Holder.Voting Yea: Chairman Anderson, Vice Chair Malcom, Secretary Gray, Board Member Holder,Board Member Sisk, Board Member Sanders, City Council Representative Bradley, BoardMember CollinEnterTextHereANNOUNCEMENTS:March 1st - Annual Downtown Reception, 6:00 pm at the Factory at Walton MillMarch 10th - GEMS Virtual PresentationNext meeting scheduled, March 11th, at 8:00 am at Monroe City HallADJOURNMotion made by Vice Chair Malcom, Seconded by Board Member Sisk.Voting Yea: Chairman Anderson, Vice Chair Malcom, Secretary Gray, Board Member Holder,Board Member Sisk, Board Member Sanders, City Council Representative Bradley, BoardMember Collin
7Monroe Downtown Development Authority11:24 AMBalance Sheet03/02/21Accrual BasisAs of January 31, 2021Jan 31, 21ASSETSCurrent AssetsChecking/Savings111151 · SYNOVUS-Revolving Loan Fund111145 · RDF Checking Account111108 · Synovus 205-495-003-6111111 · Synovus 100-097-081-2111100 · General Fund CheckingTotal 3,644.75244,870.67Accounts Receivable111901 · Grant Receivable2,241.78Total Accounts Receivable2,241.78Total Current AssetsTOTAL ASSETS247,112.45247,112.45LIABILITIES & EQUITYLiabilitiesCurrent LiabilitiesOther Current Liabilities121104 · Accts. Payable - DT Dollars6,988.66Total Other Current Liabilities6,988.66Total Current LiabilitiesTotal Liabilities6,988.666,988.66Equity134220 · Fund Balance UnreservedNet Income238,148.331,975.46Total Equity240,123.79TOTAL LIABILITIES & EQUITY247,112.45Page 1
8Monroe Downtown Development Authority11:24 AMProfit & Loss03/02/21Accrual BasisJanuary 2021Jan 21Ordinary Income/ExpenseIncome389003 · Principle-Revolving Loan Fund361002 · Interest-Revolving Loan Fund361000 · Interest Income371000 · Memberships & ContributionsTotal IncomeExpense523850 · Contract Labor531600 · Equipment 5000521200 · Professional Fees531203 · Old City Hall531203U · UtilitiesTotal 531203 · Old City HallTotal ExpenseNet Ordinary IncomeOther Income/ExpenseOther Income381011 · Rent Received - 227 S. Broad StTotal Other IncomeNet Other IncomeNet .001,950.001,975.46Page 1
DDA Budget9FISCAL YEAR 20212/1/2021REVENUEFY 2021 ACTUAL 0 50FY 2021 PROPOSED 100 150FY 2020 PRIOR YEAR 200 250 300 350 400 450 500In ThousandsFY 2020FY 2021FY 2021FY 2021FY 2021PRIOR YEARPROPOSEDACTUALVARIANCE /- PRIOR .000.00City 0(135073.49)(130763.03) 435,202.69 316,693.49 0.00( 316,693.49)( 130,763.03)REVENUERevolving Loan FundDDA Stabilization FundsFarmers MarketFarm to Table DinnerInterest incomeHistoric City HallDevelopment ProjectUndesignated Prior Year FundsTOTALS0.000.000.00(100000.00)(11500.00)0.00
10EXPENSESFY 2021 ACTUALFY 2021 PROPOSED 0In Thousands 50FY 2020 PRIOR YEAR 100 150 200 250 300FY 2020FY 2021FY 2021FY 2021FY 2021EXPENSESPRIOR YEARPROPOSEDACTUALVARIANCE /- PRIOR YEARHistoric City 00)(23,010.44)Sponsor Dinner thank e wntown fice Operations/Bank 006,189.40Training & Education692.90100.000.00(100.00)Development .000.000.00(4,500.00) 243,194.69 154,100.00 0.00( 134,100.00)( 223,194.69)EventsCommunity Event GrantContributions to CityChilders ParkFarm to Table DinnerFarmers MarketMemberships & SubscriptionsProfessional FeesMuralMiscellaneous ProjectsHighland LotHoliday LightsDirect MailerDDA Stabilization GrantsEvent T-shirt PromoEducational GrantsTOTALSNet Income 192,008.002020 Year-End Balances: 33,596.45 69,982.57 78,210.24 56,550.99 500.00 162,593.49Synovus 003-6 (DT )Synovus 081-2Wells FargoSynovus RLFRDF Checking Account 13,119.32 Designated for Farmers Market 65,090.92 Undesignated Wells Fargo Funds 135,073.49 Total UndesignatedFundsPage2 of 30.000.000.000.00(123.08)(1,877.64)(1,200.00)0.00 20,000.00(692.90)0.00(2,649.15)0.00 0.002020 Year to Date Balances: (130,763.03) Income Expense (130,763.03) 12/31/20 P&L 121,140.00
238,840.25 238,840.25 Total Funds11Page 3 of 3
202112----SCHEDULE OFEVENTS---3/13 CARSHOW 9AM TO 4PM4/17 DOCKDOGS 9AM TO 4:30PM4/18 DOCKDOGS 9AM TO 4PM5/7FIRSTFRIDAYCONCERT 7PM5/8FARMERSMARKET 8:30AM TO aythroughOctober30thMWCAGARDENTOUR 10AM TO 4PM6/4FIRSTFRIDAYCONCERT 7PMMonsterofYachtonDowntownGreen6/19 FLOWERFESTIVAL 8:30AM TO 4PM8/6FIRSTFRIDAYCONCERT 7PM9/3FIRSTFRIDAYCONCERT GreenFALLFEST 9AM TO 3PMAM10/23 BATTLEOFTHEBURGERS 1111/4 LIGHTUPTHENIGHT 5TO 8PM11/11 CANDLELIGHTSHOPPING 5TO8PMEveryThursdayuntilChristmas11/18 MAGICALLIGHTPARADE 6PMChildersPark-Lightsondisplayuntilyearend12/2 CHRISTMASPARADE 6:30PMAM12/11 HOLIDAYTOUROFHOMES 11: MonroeDowntFOR EVENTDETAILSVISITown.com
111145 · RDF Checking Account 500.00 Accounts Receivable LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Equity 11:24 AM Monroe Downtown Development Authority 03/02/21 Balance Sheet Accrual Basis As of January 31, 2021 Page 1 7. Jan 21 Ordinary Income/Expense
