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Student Technology CommitteeMeeting Agenda2/18/20203:00pmSpring 2020 February MeetingMeeting Facilitator: John WarrenInvitees:, Ron Solomon, Corlin LeBlanc, Tommy Morris, SGA President, SGA VicePresident, SGA Secretary, SGA Treasurer, SGA ParliamentarianI. Call to orderII. Call for motion of approval of minutes from the last meeting.III. Open issues:a) Discuss update for the proposal and SGA funding for charging stations aroundcampus for mobile devices. Waiting for retrofitting for the student center.b) Discuss the video messaging system if needed. Waiting for retrofitting for thestudent center.c) Discuss current budget as neededIV. New businessa) Pharmacy Tech – Student Technology Funds Requestb) IT – Student Technology Funds Requestc) Discuss new business as neededV. Next Meeting Planned: 2nd week of MayVI. Call for motion to adjourn

Student Technology Fee CommitteeMinutes – February 18th 2020LA Building First Floor Conference RoomMembers in attendance: CIO Ron Solomon (RS) - Chair, IT ProjectManager John Warren (JW) - Co-Chair, VC of Finance CorlinLeBlanc (CL), Dean of Students Dr. Donavan Johnson (DJ),Director of Student Programs Tommy Morris (TM), SGA PresidentTara Mitchell (TaM), SGA Vice President Melanie Rubin (MR), SGASecretary Cassidy Guidry (CG), SGA Treasurer Raeleonne Owens(RO), Student Jarrell Jingles (JJ), Pharmacy Tech InstructorCardice Sylvan (CS), Allied Heath Dean Dr. Elaine Vallette (EV)Approval of minutes: JW asked for approval of the meetingminutes from last December 2019. TaM motioned that the minutesbe approved and MR seconded the approval.Open Issues Discussed: JW opened the meeting to discuss the first two agenda itemsand explained that it was understood that we were stillwaiting on the Student Center remodel to be moved furtheralong before anything would be decided for the chargingstation and the messaging system for SGA. JW explained thatthe charging stations would be used to secure and chargestudent devices while in class if they choose are charge atthe tables their currently at in the dining area. JWexplained there are various options for pricing with thecharging units depending on branding from the company orour own BRCC branding. (this was the same discussion as inour October 2019 Meeting)

JW introduced the budget to the group and turned themeeting over to CL to explain any questions the committeemay have regarding the budget. TM asked what the StudentTech Fee is per credit hour. RS explained that it’s 5 anhour and it’s capped at 12 hours so the most a studentwould pay per semester is 60. CL explained that thebalance available is as of today and the balance as oftoday is 1,300,000.00New Business: JW introduced Pharmacy Tech instructor Cardice Sylvan andher supervisor Elaine Vallette, then turned the meetingover to CS. CS went over her course curriculum and why theQS/1 software is needed in her course. The total cost forthe application 3,435.00 and a recurring monthly cost of 50.00 for PC and software support. RO asked if there was areason that BRCC’s IT staff doesn’t maintain that system.JW explained that because it’s not BRCC equipment andsoftware that it’s typically common place for the companyto maintain that equipment for the college. TM asked if wecould vote on the monthly expense as well to alleviate theneed for a revote later and everyone agreed.The vote to approve/disapprove the initial cost of 3,435.00 below:o Tara Mitchell – Approveo Melanie Rubin – Approveo Tamerick Zachary – Approveo Raeleonne Owens – Approveo Jarrell Jingles – ApproveA secondary vote to approve/disapprove the yearly cost of 600.00 below:o Tara Mitchell – Approveo Melanie Rubin – Approveo Tamerick Zachary – Approveo Raeleonne Owens – Approveo Jarrell Jingles – Approve

RS brought up the PTEC program is requesting a studentcomputer lab of 35 PCs at the Central site. Total cost forthe 35 PCs is 27,933.85. RS explained that the data dropsand furniture is already in place and it just needs PCs.The vote to approve/disapprove is below:o Tara Mitchell – Approveo Melanie Rubin – Approveo Tamerick Zachary – Approveo Raeleonne Owens – Approveo Jarrell Jingles – Approve RS brought up the fact that we’re needing to purchase newCitrix VDI licenses for all the sites that thin clientstudent PCs. The new licenses are to move the Citrixenvironment into the cloud which lessens the infrastructureand equipment cost on site and allows for updates to have amore seamless and uninterrupted integration. The total costthe project is 116,405.95 that will be broken up over 3with year one at 38,872.79 and the next two years at 38,766.58.The vote to approve/disapprove is below:o Tara Mitchell – Approveo Melanie Rubin – Approveo Tamerick Zachary – Approveo Raeleonne Owens – Approveo Jarrell Jingles – ApproveNext Meeting: 1st week of MayJW called for a motion to adjourn the meeting. TaM motioned toadjourn and MR seconded.MEETING OPENED: 3:00 p.m.MEETING ADJOURNED: 3:46 p.m.RECORDER: John Warren

You have saved an eQuote 1025811423686An eQuote is now saved in your Dell Online Store.This will be held for 60 days and will expire on 04/18/2020Your eQuote has been sent to:Emailed to: j@mybrcc.eduTo retrieve this eQuoteLogin to PremierSign in to Baton Rouge Community College NASPO ValuePoint 4400002525 / WN14AGWClick on "Quotes" in the top menu bar and search for eQuote number 1025811423686eQuote NameSaved ByeQuote DescriptionAuthorized BuyerNotes/CommentsAccount NameContract CodePTEC 35 PC for New Labhenriottj@mybrcc.eduHilary StephensonBaton Rouge Community College NASPO ValuePoint4400002525 / WN14AGWC000000010742Shipping InfoBilling InfoACCOUNTS PAYABLE201 COMMUNITY COLLEGE DRBATON ROUGE, LA 70806-4156(225) 216-8439ACCOUNTS PAYABLE201 COMMUNITY COLLEGE DRBATON ROUGE, LA 70806-4156eQuote SummaryDescriptionOptiPlex 5270 AIO MLKQuantity35Unit PriceSubtotal 798.11 27,933.85eQuote SubtotalShipping*Shipping Discount* 27,933.85 0.00 0.00

Tax*Environmental Disposal Fee* 0.00 0.00eQuote Total* 27,933.85*The eQuote total, including applicable taxes and additional fees, may be viewable online.Note: Your order may contain one or more items which are billed on a recurring basis. See Important Notes for details onyour specific offering and, for customers with auto-renewing subscriptions, how to turn off automatic renewal.eQuote DetailsDescriptionQuantityrcrc811935-5411481 OptiPlex 5270 AIO MLKPrice35 56,879.90Premier Discount 28,946.05 27,933.85(Unit Price after discount: 798.11 ea.)ProductCodeSkuIDOptiPlex 5270 All-in-One XCTOG0NGMDX[210-ASDU]1ProcessorIntel Core i5-9500 (6 Cores/9MB/6T/3.0GHz to4.4GHz/65W); supports Windows 10/LinuxG3TIKEM[338-BRSY]146OperatingSystemWindows 10 Pro 64bit English, French, SpanishGF48XA1[619-AHKN]11WindowsAutoPilotNo Windows AutoPilotGYEO2AP[340-CKSZ]291ModuleOptiPlex 5270AIODescriptionMicrosoft Office Microsoft Office 30 Day TrialMemoryHard DriveGC7OFJV[658-BCSB]10028GB 1X8GB 2666MHz DDR4 MemoryGFH3TEZ[370-ADZL]32.5 inch 1TB 7200rpm SATA Hard Disk [490-BBFG]6Additional HardNo Additional Hard DriveDriveVideo CardIntel Integrated Graphics

Chassis OptionsPower CordWireless5270 AIO 21.5" No Touch, No Camera, UMA, Bronze,intrusion switchGPH3RYB[329-BEJW]116System Power Cord (US)GA5894N[450-AAOJ]20No WirelessGVHB6TP[555-BBFO]19No Wireless DriverGQMKF4C[340-AFMQ]7OptiPlex All-in-One Basic StandGHV3MDC[575-BBTI]558No Additional CableGIX0L8M[379-BBCY]592Dell Multimedia English Keyboard - KB216GZDPBC1[580-ADJC]4Dell MS116 Wired MouseGWJIAF2[275-BBBW]12No Cable CoverGDT2C7Z[325-BCZQ]376No External 3NODDP[634-BENZ]593GBZV8U6[620-AAOH]200013ENERGY STAR QualifiedG6J34SM[387-BBLW]122Safety, Environmental, and Regulatory 340-AGIK]21SystemMonitoringOptionsDell Watchdog TimerGEL8NA2[379-BDLB]39PlacematDocumentation, MUI,OptiPlex s DriverStands andMountsAdapterKeyboardMouseBack CoverExternalSpeakersSoftware StackDell EndpointSecurityWindows 10 NonEmbedded without IR CameraNo Dell Data Protection Endpoint Security SuiteSoftwareOperatingSystem Recovery Recovery USB Media Not IncludedOptionsENERGY STARDocumentationOrderInformationUS No Canada Ship ChargeEAN/UPC Labels No UPC LabelG8WGTYN[389-BCGW]292Trusted Platform Module (Discrete TPM Enabled)GJMDKT6[329-BBJL]297Package MOD for DAO Fixed/HAS config or no y Label, Non TouchG45ZQAU[389-DQPD][389-DPBE]676Processor Label Intel Core i5 Processor LabelGBYUG7C[340-CKVN]749Transportationfrom ODM toregionStandard shipmentGQT8IGC[800-BBIO]200080Intel Standard ManageabilityG1YILOV[631-ACDV]49OptiPlex All-in-One Non-Touch PanelGY75ZOG[391-BBPC]760TPM SecurityShipping Custom ConfigurationNOFGA[817-BBBB]572Protect YourNew PCNo Security VTOW4N[429-ABGY]317OptaneNo OptaneExternal OpticalNo External ODDDevice

Hardware5 Years ProSupport with Next Business Day OnsiteSupport Services 29eQuote SubtotalShipping*Shipping Discount*Tax*Environmental Disposal Fee* 27,933.85 0.00 0.00 0.00 0.00eQuote Total* 27,933.85*The eQuote total, including applicable taxes and additional fees, may be viewable online.

Funds RequestDepartment InformationDepartment Requesting Funds:Information TechnolgyRepresentative:Ron ent’s director or dean, site manager, or respective Vice Chancellor)Date:2-18-2020Title:CIOPhone Number:225-216-8267Description/Justification of request:This will allow students in the PTEC program at Hooper Rd to have a labfor their course.Goals and ObjectivesStudent Technology Fee Program Goal: To provide students with access to, and training in, information technologyand discipline-specific equipment that represents the current state of the art technology for that discipline.Which objective would this advance? Objective 1.1: To provide public access computers with current software as well as network connectivity. Objective 1.2: To provide the BRCC student body with access to state-of-the-art software and hardware, includingclassroom technologies which support student learning. Objective 1.3: To increase access to the campus network and internet resources via wireless internet and otherinnovative access options. Objective 1.4: To ensure that instructional laboratories and open laboratories are equipped with the most current equipment appropriate to teaching and learning in the various disciplines of the College. Objective 2.1: To enhance student learning by providing support programs in order to optimize the use of multimedia and other instructional technologies. Objective 2.2: To provide appropriate state-of-the-art technology to student services that directly support studentlife and learning (e.g., Career Planning and Placement, the Academic Learning Center, Student Development etc.)Beneficiaries of funds:All BRCC StudentsInitial Cost:Recurring Costs:Other Sources of Funds:Duration of Funds (end date): 27,933.85N/AN/AN/AImpact on college priorities:This will allow students in the PTEC program at Hooper Rd to have a lab for their course.Office Use OnlyTotal Amount Approved:Rating: Approved Partially Approved Not ApprovedStipulations:Signatures of Quorum: Please attach a detailed cost breakdown and any other relevant information that is relevant. Academic Departments must include a letterof support from their Dean. Student Services or Administrative Departments must include a letter of support from their Department Head.If funding is for a recurring item, funding can be provided for up to two years. Afterward, the requestor must reapply for future fundingconsideration.If the cost for a recurring item increases after the first payment, this approval allows for subsequent payments to be made at the increasedrate as long as funding is available.Submit all request fund from to student tech@mybrcc.edu by the 1st of October, December, February, May, or July.Rev January 2018