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PASSPORT ALPHABack Office SystemComprehensive Back OfficemanagementSite managementEasy integrationReal-time visibilityForecourt and C-store automation
Passport Alpha Back Office SystemComprehensive BackOffice ManagementThe Passport Alpha Back Office System (BOS) iscomprehensive management software designed forretail fuel service station sites, including forecourtand convenience store. It covers all aspects of sitemanagement to fit any dealership system,whether it be COCO, DODO, or franchised.The BOS facilitates real-time visibility into siteactivity, regardless of the dealership model.It’s powered by an easy-to-use, intuitivemanagement and reporting module.Manages all yourstation activity.Efficiently.The Passport Alpha Back Office System takescare of all your site activities through its easyto-use reporting module, ensuring the efficientmanagement of employees and shifts, dry andwet stock, pricing and promotions, suppliers,customers, as well as billing and accountsreceivable.With operational site data at your fingertips,running your forecourt has neverbeen this easy.Easy integrationThe Passport Alpha BOS integrates with thePassport Alpha C-Store Point-of-Sale, the DOMSPSS 5000 and Retail Head Office Cloud solutions.
Passport Alpha Back Office SystemFeaturesMaximum convenience.Flawless operation.Dry and wet stock management, pricingand promotions, including all necessaryaccounting reportingSite, employee and shift managementwith flexible performance and statusreportsC-store inventory and pricingmanagement, with advanced promotionand discount optionsManagement of in-store food andgastronomy servicesFuel inventory management includingreconciliation, deliveries, and real-timemonitoringCustomer management with localaccounts, discount options, andcustomizable payment as well asinvoicingAbility to back-up all data to the RetailHead Office Cloud SolutionSolution ArchitectureComprehensive functionality for the independent forecourt and c-storeComprehensivemanagement softwarefor retail fuel servicestation sites withforecourt and C-store.Technologies:Ligo Fuel POSPassport Alpha C-Store POSPassport Alpha BOSDOMS PSS 5000 ControllerAutomatic Tank GaugingOptional:Attendant TaggingAutomatic Vehicle Identification
Passport Alpha Back Office SystemTechnical FunctionalityThe features of the Passport Alpha Back Office System are as follows:Inventory ManagementCustomer Management Wet and dry stock management Private Customers Inventory discrepancies analysis Fleets Management Stock evaluation per LIFO, FIFO or WeightedAverage Fuel Coupons per Amount or Quantity In/Out Item Movements Item Returns, Transfers and Perished Items Use of Handheld Terminals for ordering,receiving and inventories Label Printing Automatic Vehicle Identification Fuel Card Debit/Credit per Amount/Quantity On-line authorization Local accounts Loyalty managementSupplier ManagementBilling & Accounts Receivable Setting the supplier for each item Billing capabilities Enable the supplier to the station Invoice Pre-Check Set costs for each Item per supplier Transaction Merging Delivery time per supplier Discount Management Block/Unblock supplier Accounts Receivable capability Supplier Matrix Credit/Debit Note ManagementStatisticsPricing Management Service Station’s Shift Handling Applying wet and dry items prices receivedform HOS Cash Management of the station (cashin/out), integrated with the POS Online monitoring on wet and dry stock level Customized Reporting Tool Set wet and dry items prices Set selling price of items based on purchaseprice and a pre-defined margin per category Price MatrixMaster Data ManagementData Integration Forecourt Configuration Full Integration with Retail Head Office POS Configuration PCATS standard interface Item Types Easy Integration with 3 parties BusinessIntelligence Tools Bill Of Materials for Gastronomy Multiple Barcodes for Single Item Barcode Dependent Retail Prices Alternative UOM Macro Codes VAT Codes / RatesForecourt and C-store automation ERP Integration (SAP, Oracle Financials,Microsoft Navision) EDI Export to other applications (such as Excel,PDF, CSV etc.)
Passport Alpha Back Office SystemHardware SpecificationsThe Passport Alpha Back Office System server specifications are as d PC with Intel Core I5 orhigherServer IBMx3100 or SimilarDVD WriterDVD WriterExternal USB DriveExternal USB DriveMemory4 GB8 GBHard Disk500 Gb2 x 500 GB SATA in RAID1Disk ControllerSATA II / SATA IIISATA II / SATA III with RAID1 supportNetwork card100 / 1000100/1000SVGA 1024 x 768SVGA 1024 x 768Windows 7Windows Server 2012 64BitMS-SQL Server 2008R2 StandardMS-SQL2008R2/2012 StandardInkjet or Laser printerInkjet or Laser PrinterCompulsory (any of the wellknown AV Software)Compulsory (any of the wellknown AV Software)TeamViewer or Ultra VNCTeamViewer or Ultra VNC500 KB / day (approximately 200transactions, 1 shift)2 MB / day (approximately 1.000transactions, 3 shifts)GPRS / 1MBps ADSL3G or 4MBps ADSL / 2MBps GSHDSLOptic DriveBackup DriveDisplayOperating SystemDatabasePrinterAntivirus SoftwareRemote Support SoftwareData Size Transferred to Head OfficeHO Connection Bandwidth (Replication)Extensive report functionality:Fuel Sales Reports Market Reports: Transaction Reports Daily Reports Voided Transaction Report Yearly Book Cashier Deletions ReportForecourt Reports Periodical Sales Transaction Summary Shift Sales Report Detailed Shift Cash Report Fuel Inventory Report DailySales Report (DSR) by Tanks Pump Counters Reconciliation Report Tanks Reconciliation Report aster Stock Inventory Differences Report Stock Report at Date by Categories iReports: General Local Specific Reports Sales Inventory Management Promotion Analysis
Passport Alpha BOSComprehensive BackOffice managementAutomate your forecourt.Find out how your forecourt could benefitfrom forecourt automation solutions.Email: GVR-mea-enquiries@gilbarco.comwww.gilbarco.com/mea
Passport Alpha C-Store Point-of-Sale, the DOMS PSS 5000 and Retail Head Office Cloud solutions. Solution Architecture Comprehensivefunctionalityfor the independent forecourt and c-store Dry and wet stock management, pricing and promotions, including all necessary accounting reporting
