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The Project for Capacity Enhancement in Construction Quality Assurance(11) Handling for facilities that expire their designed life expectancy but are needed forcontinued utilization (Article 16)Regarding expired facilities, but being needed for continued use, the facility owner orauthorized person should undertake following activities including inspection, detail survey,repair works and: Decide continuing utilization for facilities of grade III, IV. For facilities of grade II and above, they shall report the result of inspection, repairworks (if any) to state authorities.(12) Report, check over the implementation of construction facility maintenance (Article17)The facility owner or authorized person shall prepare annual report on the implementationof facility maintenance and state of facility safety for those of grade II and above andfacilities that may cause disasters when incidents occur to state authorities.(13) Article 18. Handling with facilities that show signs of quality degradation, safeoperation is not ensured (Article 18)When quality degradation, unsafe operation is detected, facility owner or authorized personshall: Conduct checking or quality inspection; Decide safety measures such as operation restriction, suspending, evacuation of peopleand properties and immediately report to state authorities.1.4.3Structure and contents of maintenance procedure manuals for building works(1) ObjectivesObjectives of Maintenance Procedure Manual should be clearly defined in this section.Maintenance procedure manual means regulation on order, content and guidance forconducting of construction facility maintenance activities.(2) Author informationAuthor information should be recorded in this section, including the name of designconsultant and author, date of edition, date of facility owner’s approval, the name offacility, address, facility owner’s name, telephone number and other relevant information.7

The Project for Capacity Enhancement in Construction Quality Assurance(3) Regulations, technical standards and technical specifications to be appliedAll regulations which facility owners must follow, including regulations, technicalstandards and technical specifications, should be described in this section.(4) Formulation, appraise, approval and adjustment of construction facilitymaintenance procedure manualThe Maintenance Procedure Manual should stipulate the following; Responsibility of project owners and authorized persons to appraise, approve andadjust Maintenance Procedures Manual. Right of project owners and authorized persons to hire consultants for checkMaintenance Procedure Manuals Responsibility of design consultants or equipment suppliers to formulate , submitand revise maintenance Procedure Manual. Building facilities which do not require Maintenance Procedure ManualsTable 1.4.1RegulationsDecree 114ArticlesArticle 4Article 6Article 7Article 8RegulationsContentsMaintenance procedure manual of construction facilitiesFormulation of construction facility maintenanceprocedure manualVerification and approval of construction facilitymaintenance manualAdjustment of construction facility maintenance proceduremanual(5) Selection of inspection facilities (RECOMMENDATION)Facility inspection which Decree 114 Article 6 stipulates should be selected from thoselisted in the following table. However, it should be noted that design consultants canchange inspection facilities with explanation, taking account of the scales and thefunctions of building facilities. Appendix-1 elaborates the details of these inspectionfacilities.Table 1.4.2Inspection facilitiesBuilding StructuresInspection FacilitiesInspection pointsFoundation,Mainmembers, Exterior wallsstructuralRoofInterior8Members & facilitiesFoundation, RC (SS) columns 、Wooden Columns, RC (SS) girdersand beams, Wooden girders andbeams, RC(SS) braces, RC floor slabs,RC roof slabs, External walls,Windows, Doors, ProjectionsFlat roof, Pitched roofWalls facing to interior space,

The Project for Capacity Enhancement in Construction Quality AssuranceInspection facilitiesInspection pointsMembers & facilitieswindows, floors, ceilings, lightingPassage, doorways, stairs, evacuationladders, smoke exhaust equipmentEvacuation facilitiesVentilationSmoke exhaustEmergency lightingSanitary facilitiesOthersRooms equipped with ventilationfacilities, kitchen etc. which needventilation equipmentSmoke exhaust fans, emergencypower, engines coordinated withsmoke fansLighting equipment、standby batteryWater supply, drainage equipment,water supply equipmentVisual inspection, operation testVisual inspection, operation testWater quality, drainage pipes, waterpumps, boilers, etc.Circuit breaker, distribution board,visual inspection, operation testElectrical facilitiesWiring, emergency generatorElevatorsEscalatorsElevatorsDoor, interior, maintenance recordsEscalatorsSteps, handrails, maintenance recordsFirefighting equipmentFire extinguishers. Sprinklers, hydrantLPG gas facilitiesLocation, Piping, etc.andFirefightingequipmentOthers(6) Development of maintenance plansThe Maintenance Procedure Manual should stipulate the following; Maintenance plan is prepared yearly based on approved maintenance proceduremanual Responsibility of facility owners or authorized persons for preparing and approvingthe maintenance plan. The maintenance plan can be revised, supplemented during implementation process. Information to be stated in the maintenance plans Name of activities to be undertaken; Implementation time duration; Implementation method; Implementation expenses.Table 1.4.3RegulationsDecree 114ArticlesArticle 10RegulationContentsPlan of construction facility maintenance(7) Facility check, maintenance and repair (RECOMMENDATION)1)The Maintenance Procedure Manual should stipulate the following; Responsibility of facility owners or authorized persons9

The Project for Capacity Enhancement in Construction Quality Assurance Right to hire qualified agencies to do check, maintenance and repair jobs Methods of facility check; Regular or periodical manner by observation, regularmonitoring, specialized equipment when necessary2)Qualified inspection agency (RECOMMENDATION)Periodic inspection, unscheduled inspection and detailed surveys should be implementedby qualified inspection agencies hired by facility owners or authorized persons. Qualifiedinspection agencies hired by facility owners or authorized persons should formulateinspection or survey plans and submit them to facility owners or authorized persons forapproval.Table 1.4.4RegulationsDecree 114ArticlesArticle 11RegulationContentsFacility check, maintenance and repair(8) Types of inspection (RECOMMENDATION)Inspection falls into routine inspection, periodic inspection and unscheduled inspection,which also includes detailed surveys and monitoring of facilities. Outline of theinspection is briefly described as follows;a.Routine inspectionRoutine inspection is a daily inspection to quickly find out any unusual incidents anddefects on the building facilities. It generally consists of visual inspections whilewalking in and around building facilities.b.Periodic inspectionPeriodic inspection is applied to the following cases; To survey damages including deterioration and defects To diagnose deterioration and defects To select the suitable repair methods for light damages and deteriorations.Also, it should make judgment on the need of a further survey on the heavy damagesand deterioration. With this, it is carried out at a fixed interval. The periodicinspection provides base information to the planning of maintenance and repairworks.c.Unscheduled inspectionUnscheduled inspection is applied to the following cases;10

The Project for Capacity Enhancement in Construction Quality Assurance To survey and evaluate the effects of unexpected incidents occur such as floods,strong wind, fires, typhoons, earthquakes and other natural disasters which aregiven to building facilities.d.Detailed surveySurvey and design is applied to the following cases; To further specify causes of structural defects and damages To find out the most suitable repair works for the damages To evaluate the performance of repair works To survey unidentified incidents arising after repair works and a final inspection To ensure structural safety when facilities are to be used with loading conditionsmore than the design conditions To evaluate structural safety when facilities are to be used more than designperiods.The survey and design is in general carried out by qualified engineers.(9) Frequencies of inspection (Recommendation)a.Building structuresIt is recommended to apply the frequencies of periodic inspections in the followingtable as standard values to the building facilities in the table. Building structuresinclude foundations, main structures, outside walls, roofs, interiors and evacuationfacilities. However, it should be noted that design consultants can change inspectionfrequencies with explanation, taking account of the scales and the functions ofbuilding facilities.Table 1.4.5Inspection FrequencyEvery 3 yearsEvery 5 yearsEvery yearb.Inspection Frequency for Periodic InspectionInspection facilitiesTheaters, cinemas, circuses, schools, hospitals, stadiums, gymnasiums,supermarkets and construction facilities with similar functions, andfacilities which are greatly affected by the environmentHigh-rise condominiums, hotels, government offices, working offices,construction-industrial facilities and urban technical infrastructure facilitiesNational or world cultural relicsFacilitiesFacilities include ventilation facilities, smoke exhaust facilities, emergency lighting,sanitary facilities, electric facilities, elevators and escalators, firefighting facilities and11

The Project for Capacity Enhancement in Construction Quality Assuranceother facilities including LPG facilities. The table below shows the standardinspection frequencies. However, it should be noted that design consultants canchange inspection frequencies with explanation, taking account of the scales and thefunctions of facilities.Table 1.4.6Inspection Frequency for FacilityInspection items (objective of ion of applicable itemsEvery monthElevators and escalators-Regular check items for safe operationEvery 6 monthsFire-fighting equipment-Simple check items to keep ready conditionEvery yearSafety devices that arequickly degraded orthat are required to beoperational anytime.-Clearance of evacuation routesStandby batteries for emergency lighting,Supply water qualityEmergency generatorsLPG gas cylindersEvery 3 yearsOthers-(10) Quality inspection for maintenanceThe Maintenance Procedure Manual should stipulate construction facility qualityinspection procedures: Facility owners or authorized persons shall hire capable organizations to conductquality inspection Inspection organizations formulate inspection plans Facility owners or authorized persons shall approve the inspection plans Inspection organizations implement inspectionsTable 1.4.7RegulationsDecree 114ArticlesArticle 12RegulationContentsQuality inspection for maintenance(11) Inspection items (Focuses of inspection)Representing inspection items to be focused on in the routine, periodic and unscheduledinspections and detailed surveys are shown in the Table. However, it should be noted thatdesign consultants can change inspection items with explanation, taking account of thescales and the functions of facilities.Table 1.4.8Inspection ItemsInspection Items (Focuses of Inspection)12

The Project for Capacity Enhancement in Construction Quality AssuranceBulging, reduction in capacity and function, status of cleaning, color change, status of connection,corrosions, cracks, deformation, degradation, deterioration, Fungi, gaps, inclination, water leakage,loose fasting, obstacles, operation status., position, quantity, sagging, spalling, split voltage, wiring andconnection(12) Inspection methods (RECOMMENDATION)Inspection methods can be selected from the list shown below. However, it should benoted that design consultants can change inspection methods with explanation, takingaccount of the scales of building facilities. Visual inspection Operation tests Check of embedded pressure gauge Check by tapping with a test hammer Check by touching Check with crack scales Check with dossiers of drawings and measurement with steel tapes, etc. Check with plummet, Non-destructive equipment, etc. Interlocking function test Measurement with a Voltmeter Measurement with steel tapes, etc. Visual inspection and check by touching Visual inspection with binoculars, etc., as needed(13) Criteria of diagnosis on inspection results (RECOMMENDATION)The Maintenance Procedure Manual should stipulate the following; Responsibility of qualified inspection agencies hired by facility owners or authorizedpersons to diagnose the results of inspection. The diagnosis is to be made for eachstructure and facility. When serious defects or deterioration such as degradation infunction and capacity is detected, facility owners or authorized persons should hirequalified agencies and implement detailed surveys in order to formulate repair workplans. Responsibility of facility owners and authorized persons to immediately take safetymeasures and report to state authorities, If detected damages so serious that couldgive negative effects on surrounding environment or on public safety. Responsibility of facility owners or authorized persons to conduct surveys, if theyfind defects or deteriorations other than those prescribed in the Manual, but whichmay possibly cause problems.13

The Project for Capacity Enhancement in Construction Quality Assurance(14) Check list and data preservation (RECOMMENDATION)The Maintenance Procedure Manual should stipulate the following; Responsibility of qualified inspection agencies which are hired by facility owners orauthorized persons and which implement inspection to diagnose the results ofinspection. The diagnosis is to be made for each structure and facility. Qualifiedinspection agencies should record the information on facility selection, inspectionitems, inspection methods, inspection results and diagnosis into check sheets whoseformats are shown in APPENDIX. Responsibility of facility owners or authorized persons to preserve maintenancerecords including the above check sheets during maintenance periods. Responsibility of facility owners and authorized persons to hire qualified agenciesand implement detailed surveys in order to formulate repair work plans, whenserious defects or deterioration such as degradation in function and capacity isdetected.(15) Construction facility monitoringThe Maintenance Procedure Manual should stipulate the following; Responsibility of facility owners or authorized persons to conduct facility monitoring,if observation of facility operation is required. The facilities which need monitoringare stipulated in the Article 3 of Circular 02 and shown in Table. Responsibility of qualified agencies which undertake monitoring to preparemonitoring plans and submit them to facility owners or authorized persons forapproval. Maintenance Procedure Manual should stipulate capacity requirements forthe qualified agencies.Table 1.4.9RegulationsDecree 114Circular 02ArticlesArticle 13AppendixTable n facility monitoringMonitoring facilitiesMonitoring FacilityKind of constructionBuilding facilitiesHousingApartment facilityPublic constructionsSchoolHospitalGradeGrade IGrade IGrade I14

The Project for Capacity Enhancement in Construction Quality AssuranceNo.2.3Kind of constructionIndoor or outdoor stadiumConvention center, theatre, cultural house, club, cinema,circusMuseum, library, exhibition center, display centerShopping mall, supermarketTelevision, radio, telecommunication antenna towerPost office, communication installation, control towerTrain station, airport terminal, ferry terminal, railway station,bus terminal,Versatile house, hotel, dorm, guest-houseState administrative facilityWorking offices of non-business units, enterprises,socio-political organizations and other ecial grade, Grade ISpecial grade, Grade ISpecial grade, Grade ISpecial grade, Grade ISpecial grade, Grade ISpecial gradeSpecial grade, Grade ISpecial grade, Grade ISpecial grade, Grade IGrade I(Source) Circular 02(16) Quality management of maintenanceThe Maintenance Procedure Manual should stipulate the following; Responsibilities for facility owners or authorized persons to conduct supervision overfacility monitoring, inspection, maintenance implementation including acceptance onrepair works; preparation, management and archive quality management dossiers.Table 1.4.11RegulationsDecree 114ArticlesArticle 14RegulationContentsQuality management of maintenance(17) Construction facility maintenance for facilities which do not have constructionfacility maintenance procedure manualsThe Maintenance Procedure Manual should stipulate the following; Responsibilities for facility owners or authorized persons to carry out maintenancefor building facilities of grade IV, individual dwelling house and temporary facilities,according to regulations in the Article 6 of Decree 114.Table 1.4.12RegulationsDecree 114ArticlesArticle 15RegulationContentsConducting of construction facility maintenance forin-operation facilities which do not have constructionfacility maintenance procedure manuals(18) Use of facilities that expire life expectancyThe Maintenance Procedure Manual should stipulate the following;15

The Project for Capacity Enhancement in Construction Quality Assurance Responsibility of facility owners or authorized persons to conduct inspections,detailed surveys and repair works for expired facilities, but being needed forcontinued use, and to decide continuing utilization for facilities of grade III, IV. Forfacilities of grade II and above, facility owners or authorized persons shall report theresult of inspection, repair works (if any) to state authorities.Table 1.4.13RegulationsDecree 114ArticlesArticle 16RegulationContentsTreatment for facilities that expire their life expectancy butare needed for continued uti

approving the maintenance plan. c. The maintenance plan can be revised, supplemented during implementation process. (6) Facility check, maintenance, repair works (Article 11) a. Facility owner or authorized person shall conduct facility check, maintenance and repair works according to maintenance plan if they are capable enough, or hire