Transcription
Staff Competencies Training Matrix
IntroductionsJudith RobertsBonnie SmithSuchitra YellapantulaInstructionConsultant &Training ProgramCoordinatorAssistant ProgramDirector for HumanResourcesDigital ApplicationDeveloperStaff Competencies Training Matrix
PollPlease use the Poll option to respond Check all that apply I work in the Human Resources office I work in the IT department The focus of my position is training and staff development I have worked with competencies before My library has an established list of competencies for at lease some or ourpositionsStaff Competencies Training Matrix
Agenda Key concepts regarding competencies Competencies in libraries Background information on the project Tour of the Matrix IT perspective – open-source Administrator role Next steps Q&AStaff Competencies Training Matrix
Goals Understand the use of competencies in libraries Gain a basic understanding of the Matrix to beable to consider its application at your institution Understand how this open-source application isimplemented by IT professionalsStaff Competencies Training Matrix
Key ConceptsStaff Competencies Training Matrix
What are Competencies?‘Observable & measurable attributes thatcontribute to success in performing a task or job’SKILLS – KNOWLEDGE – BEHAVIORStaff Competencies Training Matrix
Competency ExampleWritten CommunicationAble to respond appropriately andin a timely fashion towritten communications andannouncements.Competency CategoryCompetencyStatement/DescriptionStaff Competencies Training Matrix
Application Common language – reference pointTrainingRecruitingSelf-directed professional developmentPerformance evaluationsPosition descriptionsGoal settingStaff Competencies Training Matrix
Questions about Competencies?Staff Competencies Training Matrix
Literature ReviewCurrent useofCompetenciesinLibrariesStaff Competencies Training Matrix
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ompetency Index for the Library Fi13eld.html
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etencies-foracademiclibrarians#.VGETrG16ewWSo
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Questions so FarStaff Competencies Training Matrix
NeedBasedTrainingProgramStaff Competencies Training Matrix
CompetenciesIndexNeed BasedTrainingProgram 2009I dent ify Sk ills,Knowledge,BehaviorsStaff Competencies Training Matrix
Competency Conceptual FrameworkUp to 6 LevelsLinked toClassificationsStaff Competencies Training Matrix
CompetenciesIndexNeed BasedTrainingProgramI dent ify Sk ills,Knowledge,At t it udesCompetenciesTrainingMatrixI dent ify LearningO pport unit iesStaff Competencies Training Matrix
What is a Learning Opportunity?Types of learning opportunities In house trainings developed bysubject experts Variety of learning tools (online,templates, checklists, manuals) University’s Training andOrganization Development On demand library associationresourcesLearning delivery formats In person training 1 on 1 Classroom Virtual Online resources Paper based resourcesStaff Competencies Training Matrix25
What is a competencies training matrix?Example 1Area-Specific CategoryCataloging FamilyMonographic Cataloging CompetencyLevel 2Basic copyof printmaterials Ability to match item tobibliographic record and evaluatethe accuracy and completenessof the existing access points Understands the basic use andcoding of the most commonMARC fieldsLearning Opportunities OCLC – Introduction to MARC In-house – Introduction to MARC The MARC of Quality – MARC 21In Your LibraryStaff Competencies Training Matrix26
What is a competencies training matrix?Example 2Cross Departmental CategoryManagement FamilySupervision CompetencyLevel 3Recruits, hires, trains andsupervises Ability to implement libraryrecruitment policies Ability to lead a staffperformance evaluation Ability to apply disciplinarymeasures when neededLearning Opportunities In-house – PerformanceAssessments and Goals In-house – Staff PerformanceAppraisal Overview UF TOD – Interviewing and Hiring UF TOD – Leading with Courage Recruitment Checklist Position Description ToolkitStaff Competencies Training Matrix27
CompetenciesTrainingMatrixCompetenciesIndexNeed BasedTrainingProgramOnlineVersionEase of UseI dent ify LearningO pport unit iesI dent ify Sk ills,Knowledge,At t it udesStaff Competencies Training Matrix
Staff Competencies Training MatrixObjective 1 Facilitate access and ease ofuse of Competencies IndexObjective 2 Ease in identifying learningopportunities
Questions about our Process?Staff Competencies Training Matrix
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Any Questions about the Matrix?Staff Competencies Training Matrix
This is Open Source!The staff competencies Training Matrix tool was designedas an open source software.Open Source definition: Software whose source code isavailable free of charge to the public to use, copy,modify, sublicense or distribute.Staff Competencies Training Matrix
What does this mean for you?This tool could be easily adopted by any library withthe software and its source code being freelyavailable, with minimum technical assistance.Staff Competencies Training Matrix
Technical specificationsThis web application was written using ASP.NET and MS SQLServer for the database.Development Tools Required for IT administrators:o MS SQL Server Client for the databaseo Visual Studio (if the source code needs to be modified)Staff Competencies Training Matrix49
Installation steps Set up the initial database (MS SQL) Insert the broad competency category terms intothe database table. UF currently uses “Crossdepartmental category” and “Area-specificcategory”. Libraries could use these, or any othercategories specific to them. Designate the initial internal Administrators. Once the app is installed, the admin section ofthe user interface could then be used to build theremaining Matrix.Staff Competencies Training Matrix50
This is not a static toolUpdating the MatrixStaff Competencies Training Matrix
Updating the MatrixAdministrators can: Add a competency family Add/Edit a competency Add/Edit a competency expertise level Add/Edit learning/training resourcesIT Administrators can also: Establish the number of expertiselevels Add a new competency categoryStaff Competencies Training Matrix
Administrator updates – Two ways Make expertise level / resource changes through thematrix itself Make updates through the Admin Panel sectionStaff Competencies Training Matrix
Administrator updates – Two ways Make expertise level / resource changes through thematrix itself Make updates through the Admin Panel sectionStaff Competencies Training Matrix
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Administrator updates – Two ways Make expertise level / resource changes through thematrix itself Make updates through the Admin Panel sectionStaff Competencies Training Matrix
Administrator ActionsStaff Competencies Training Matrix61
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Any Questions about the IT orAdministrator Roles?Staff Competencies Training Matrix
Continuous Improvement Updating Matrix (ongoing and annually) Competencies Learning Opportunities Identify and Address Training GapsStaff Competencies Training Matrix
AssessmentAssessment of Tool scheduled forMay, 2015Staff Competencies Training Matrix
Next StepsBroadening the scope to include alllibrary employees – not just thelargest groups – and includelibrariansStaff Competencies Training Matrix
PollPlease use the Poll option to respond We are definitely interested inadopting this type of tool We have some work to do beforeadopting a tool like this We won’t be able to adopt thistype of tool in the near futureStaff Competencies Training Matrix
QuestionsStaff Competencies Training Matrix
Thank YouPlease feel free to contact usJudith RobertsSuchitra YellapantulaInstruction Consultant &Training Program Coordinatorjudithroberts@ufl.eduDigital Application Developery.suchitra@ufl.eduBonnie SmithAssistant Program Directorfor Human Resourcesbonniesmith@ufl.edu
11.02.2015 · Poll Please use the Poll option to respond Check all that apply I work in the Human Resources office I work in the IT department The focus of my position is training and staff development
