GUIDE TO FINANCIAL AID - Wesleyan University

Transcription

GUIDE TO FINANCIAL AIDA guide for applicants and recipients for 2018-19 academic yearUpdated:6/27/18Page 1

WELCOME!We in the Financial Aid Office are excited to work with students and their families to answer anyquestions concerning financial aid and financing options available during the 2018-19 academicyear. The purpose of this guide is to assist financial aid applicants and recipients in understandingthe terms and conditions of financial aid programs, the procedures for receiving financial aiddisbursements, and the policies governing the distribution of aid at Wesleyan University.Because the procedures for applying for aid differ slightly for entering students and currentlyenrolled students and since every student receives a different aid package, not all sections will applyto every student.OFFICE CONTACT INFORMATIONFINANCIAL AID OFFICE&STUDENT EMPLOYMENT OFFICENorth College, 2nd floor237 High StreetMiddletown, CT 06459Phone: (860) 685-2800 Fax: (860) 685-2801E-mail: finaid@wesleyan.eduWebsite: www.wesleyan.edu/finaidAcademic Year Hours:Monday-Friday 8:30 am – 5:00 pmSummer Hours:Monday-Thursday 8:30am – 4:30pmFridays 8:30am – 12:00 pm (6/29 through 8/10)OUR STAFFRobert CoughlinMichael AlbanoAmie AragonesMichelle JarvisJennifer DuncanDirectorSenior Associate DirectorAssociate DirectorAssociate DirectorSenior Assistant DirectorDawn HintonAli McFadzenMargaret NealeDepartment AssistantDepartment AssistantDepartment Assistant

Table of ContentsWelcome .3Office Contact Information .3Wesleyan Online Financial Aid Portal .3Applying for Financial Aid .3The Financial Aid Award Letter .3Additional Required Documents for Disbursement of Aid .4Verification of Information .4The Student Expense Budget.4Tuition and Fees .4Residential Comprehensive Fee .4Books & Supplies.4Personal Expenses .4Travel Expense .4Health Insurance .4Green Fund Fee .4Other Expenses .4The Family Contribution .5Parent Contribution .6Student Contribution from Income .6Student Contribution from Assets .6Types of Financial Assistance.6Loan Programs .6Federal Direct Loans .6Federal Perkins Loans .7Wesleyan Loans .7Grants and Scholarships .8Federal Pell Grants .8Federal Supplemental Education Opportunity Grant (SEOG).8State Scholarship and Grants .8Outside Scholarships and Grants .8Wesleyan Named Scholarships .8Wesleyan Scholarship .8Student Employment .8Fall 2017-18 Employment .9Employment Documentation .9Direct Deposit .9Non-Resident Study.9Changes in Family Financial Circumstances and Appeals .9Changes in Enrollment Status and Leaves of Absence .9Satisfactory Academic Progress .9Renewal of Financial Aid . 10Late Application Penalty . 10Your Student Account . 10Late Payment Penalty . 10Financing Options . 10The Wesleyan Monthly Payment Plan . 10Federal Direct Plus Loans . 10Alternative Loans . 10Other Expenses . 11Refund Policies . 11Worksheet for Estimating Your Student Account Balance . 12Updated: 6/27/18Page 3

FIRST TIME APPLICANTS TO WESLEYANWESCHECK PORTALAdmitted applicants will continue to use the WesCheckPortal for access to financial aid information untilnotified by the Financial Aid Office of their access to theSIMON portal (in June). The portal will indicate the statusof your financial aid documents. Should you be admittedto Wesleyan, your financial aid award letter (and anyfuture revisions) will be available on WesCheck. You willbe notified via email upon their availability. You canaccess Wes Check athttps://admission.wesleyan.edu/wescheck.* Students applying ONLY for federal student aid needonly submit the FAFSA application (www.fafsa.ed.gov).Be sure to use Wesleyan University’s Title IV school code(001424).After reviewing application materials, the Office ofFinancial Aid may determine that additional informationis needed. Detailed instructions about applying forfinancial aid appears in the Prospective Applicants orUpperclass Students sections of the financial aid tmlThe priority dates for submitting the required financialaid documents are:Early Decision 1November 15Early Decision 2January 15Regular-DecisionFebruary 15Fall Semester Transfers(Entering September 2018)April 15Returning StudentsMay 15Spring Transfers(Entering January 2019)November 15During the summer, you will be introduced to SIMON,Wesleyan’s online web-based service. SIMON will replacethe WesCheck Portal for all of your financial aid mattersthroughout your time at Wesleyan.CURRENT & RETURNING STUDENTSSIMON PORTALThe Office of Financial Aid’s Student Inquiry ModuleOnline, or SIMON, is a web-based service for accessingfinancial aid application and award information fromstart to finish. This system is available through theWesPortal. The SIMON portal is located within FinancialAid & Student Accounts section located under Offices &Services section. Alternatively, SIMON can be accessed rtnerStudent.ALL STUDENTS APPLYING FORFINANCIAL AIDDocuments required before an application for aid isconsidered complete* are:1. Free Application for Federal Student Aid (FAFSA)(US citizens and permanent residents)(Wesleyan School Code 001424)2. CSS/PROFILE form by the CollegeBoard(Wesleyan Profile School Code 3959)3. Signed copies of the student’s and parents’ 2016federal tax return with all schedules and W2s(submitted via IDOC, the CollegeBoard’s onlineimaging system)4. CSS/Noncustodial Parent’s PROFILE form(first-time applicants only or newlydivorced/separated parents of returningstudents)Note: A signed copy of the noncustodialparent’s 2016 federal tax return with allschedules and W2 forms should also besubmitted via IDOC.5. A copy of the most recent partnership orcorporate tax return(for parents who are business owners submitted via IDOC)6. Wesleyan’s Online Returning Application(returning students only)Updated: 6/27/18THE FINANCIAL AID AWARD LETTERFirst time applicants who are admitted to Wesleyan willreceive a financial aid award letter at the time of theadmission decision notification. This letter will beviewable on WesCheck. A hard copy will also be sent tothe home address. Upperclass students will receive anemail notification referring them to the SIMON portal toview the financial aid award (when available).Subsequent adjustments to the award may be made atany time based on additional information. Students arenotified by e-mail when an adjustment occurs and aredirected to review their updated award on the WesCheckor SIMON portals. A student may decline all or a portionof the award(s) by submitting a signed, written statementto the Financial Aid Office.The financial aid award letter consists of four parts:1.2.3.4.The student’s cost of attendance, which itemizesthe cost of attending for the period of the award(usually a full academic year of two semesters).A display of the family contribution (totalresources), the calculated amount that the familyis expected to contribute toward educationalexpenses.A listing of the amounts and types of aid forwhich the student is eligible.Instructions for submitting follow-up documentsso that funds may be credited to the student’saccount.The financial need listed on the award letter is thedifference between the Cost of Attendance and theExpected Family Contribution (Total Resources). Usually,the total amount of aid that is awarded equals thefinancial need.Page 4

THE STUDENT EXPENSE BUDGETPERSONAL EXPENSESThe full-year Cost of Attendance for 2018-19 used todetermine financial need is shown here. (Studentsattending one semester use one-half of each amount.)These amounts correspond to the Cost of Attendanceshown on the award letter.The Personal Expenses portion of the Cost of Attendancebudget is an average estimated expense students willincur for the actual cost of personal expense items(toothpaste, deodorant, etc.). Students are expected tocover these expenses through a combination of theirstudent contribution, work-study employment earnings,and/or their parent contribution. Ordinarily, financial aidfunds awarded do not cover these costs. Note: Noadjustment is made for the expense of maintaining anautomobile, special course fees, or private musiclessons. The music department provides a limitednumber of scholarships for music lessons.TUITION AND FEESThese amounts are fixed for all students.Frosh and Sophomores:TuitionActivity FeeNew Student Matriculation FeeResidential Comprehensive FeeBooks &SuppliesPersonal ExpensesTotal 54,31430030015,06012001,46572,639Juniors and Seniors:TuitionActivity FeeResidential Comprehensive FeeBooks &SuppliesPersonal ExpenseTotal 54,31430017,1201,2001,46574,399RESIDENTIAL COMPREHENSIVE FEEWesleyan is a residential institution. As such, allWesleyan undergraduates are required to live inUniversity housing and participate in a University mealplan. The Residential Comprehensive Fee (RCF) includesthe cost of room, board, and other student-life expensesassociated with residency. The RCF for first-year andsophomore students is 15,060. The RCF for juniors andseniors is 17,120 as junior and senior students typicallyhave access to smaller, more independent living optionsas well as meal plans that permit greater flexibility. Allstudents can upgrade to an enhanced meal plan for anadditional 300. For more information regarding mealplans, please refer tml.Students should contact the Office of Financial Aid if loanfunds are needed to meet this additional expense.BOOKS & SUPPLIESThe Books & Supplies portion of the Cost of Attendancebudget is an average estimated expense students willincur for the actual cost of books and supplies related totheir courses. Students are expected to cover theseexpenses through a combination of their studentcontribution, work-study employment earnings, and/ortheir parent contribution. Ordinarily, financial aid fundsawarded do not cover these costs.Note: Students who exceed the 1,200 allotment forbooks and supplies may be eligible for additionalfinancial aid. Proof of receipts documenting totalexpenses is required. Please contact the Financial AidOffice for more information.Updated: 6/27/18TRAVEL EXPENSESStudents living outside the Northeast region of theUnited States have a standard allowance for travel builtinto their Cost of Attendance based upon the location oftheir home state. Adjustments to the travel allowance arenot made if actual travel expenses exceed the allowance.Students are expected to cover travel costs through theirstudent contribution or parent contribution. Ordinarily,the financial aid funds awarded do not cover these costs.Travel expenses for qualifying first-year internationalstudents is based on the one-way airfare to Wesleyan andare applied at the beginning of the freshman year.Generally, the second portion of this travel expense isprovided to qualifying international students at the endof the senior year and is based upon the one-way airfarefrom Wesleyan to the student’s home.HEALTH INSURANCEWesleyan requires all students to maintain healthinsurance that is comparable to the university-sponsoredplan. The Wesleyan Student Health Insurance Plan( 2,176 in 2018-19) is billed to the student account infull in July. Please note this charge is an additionalexpense and is not included in the Cost of Attendancebudget.Students who receive financial aid may be eligible forloan funds to assist them with this additional expense.Alternatively, students receiving outside scholarshipsupport beyond their packaged loan/work-study amountand summer earnings contribution may be able to useexcess funds in lieu of additional loan borrowing. Pleasecontact the Office of Financial Aid in the fall foradditional information.Students who have comparable health coverage throughanother plan may waive the health insurance premium.Alternatively, students with out-of-state Medicaid may beeligible to transfer their health insurance to the CT HuskyMedicaid plan while at Wesleyan. Please visitwww.accesshealthct.com for more information or speakwith a Health Center representative for assistance.Further information about the health insurance policyand the various options mentioned above is e-mailedfrom the Davison Health Center to all students during thesummer. This information is also available on theWesleyan Health Services website e/.Page 5

GREEN FUND FEEThe Green Fund Fee is an optional 15 fee charged to astudent’s account each semester. This fee is set byWesleyan students to fund sustainability projects oncampus. As this is an optional fee, financial aid is notprovided to cover this expense. Students may choose toopt-out of this fee prior to beginning classes atWesleyan. Please see the Sustainability website for moreinformation on this ontribution, please visit the Financing Options sectionof our website UDENT CONTRIBUTION FROM INCOMEStudents are expected to contribute to their educationexpenses from their summer employment earnings. Theminimum student contribution from summer earningsvaries by the year the student entered Wesleyan: OTHER EXPENSESIn most cases, your financial aid award does not coveradditional expenses beyond those listed above.However, students who purchase a computer may beeligible to borrow, one time only during their tenure atWesleyan, for such a purchase up to 1,500.Alternatively, students receiving outside scholarshipsupport beyond their packaged loan/work-study packageand summer earnings contribution may be able to useexcess funds in lieu of additional loan borrowing.Students interested in this option should speak with afinancial aid staff member prior to the purchase.Documentation is required.Adjustments are not made to the Cost of Attendancebudget for the expense of maintaining an automobile,special course fees, or private music lessons. Pleasenote that the music department provides a limitednumber of scholarships for music lessons. REDUCED STUDENT CONTRIBUTION FROMINCOMETo make a Wesleyan education more affordable, theminimum student contribution from summer earningshas been reduced for our students who demonstrate thehighest financial need. The reduced student contributionis based upon the calculated parental contribution andvaries by the year the student entered Wesleyan: THE FAMILY CONTRIBUTIONThe family contribution shown on the award letter isbased on Wesleyan’s evaluation of the financialcircumstances of the family. Wesleyan University utilizesthe College Board’s Institutional Methodology (IM)analysis in the determination of financial need forinstitutional funding. In many cases, this evaluation canresult in a different Expected Family Contribution (EFC)than the Federal Methodology (FM) analysis in thedetermination of financial need for federal funding.Once the calculated family contribution is determined,this figure is subtracted from the total cost of attendanceto determine a student's need. Financial need ordinarilyis met through a combination of grants, loans and work.All grants and loans are credited directly to the student'saccount to offset the tuition, residential comprehensivefee and other direct charges on the account. Studentsand parents should refer to the award notification and tothe worksheet at the end of this guide to assist themwith determining the amount that will need to be paid toWesleyan directly.Students who entered in Fall 2015 and beyond: 2,000 for 1st year; 2,200 each year thereafterStudents who entered prior to Fall 2015: 2,500Students who enter in Fall 2017 and beyond witha parental contribution of 10,000 or less: 1,200*Students who entered in Fall 2015 and Fall 2016with a parental contribution of 4,000 or less: 1,200*Students who entered prior to Fall 2014 with aparental contribution of 1,500 or less: 2,200**with typical assetsAn increased contribution amount may be expected fromstudents with earned income substantially above theexpected contribution amount. Some students may needto request additional loan amounts if they are unable tomeet the minimum student income contribution.Students should contact the Office of Financial Aid todetermine if additional loan funds are possible.STUDENT CONTRIBUTION FROM ASSETSStudents who have assets such as savings or investmentsare expected to contribute a portion annually toeducational expenses. We expect student and families toapportion student assets over the four years, and ourneed analysis in future years will continue to expectsome portion of any student assets reported in the firstyear.PARENT CONTRIBUTIONThe parent contribution is calculated from informationsubmitted during the application process. This amountrepresents Wesleyan’s evaluation of the parents’ capacityto absorb a portion of the cost of education. Should afamily seek additional options for financing the familyUpdated: 6/27/18Page 6

ADDITIONAL REQUIRED DOCUMENTSFOR DISBURSEMENT OF AIDTo disburse financial aid funds, the Office of FinancialAid or outside agencies must receive certain signedforms and documents, listed below. The Office ofFinancial Aid notifies students of missing documentsseveral times during the summer and the academic year.Prompt response to these notifications expedites thedisbursement of financial aid funds.1.2.3.Verification Process, if selected for verification.a. Verification Worksheetb. IRS Income VerificationDirect Student Loan Process, if awardeda. Loan Promissory Note(s): Federal DirectLoans require master promissory notesbut are only required of first-timeborrowers at Wesleyan. For moreinformation, see the Loan Programssection below.Wesleyan Institutional Loan Process, if awardeda. Wesleyan Loan notes require signaturesannually. For more information, see theLoan Programs section below.package with additional Wesleyan scholarship in place ofthe standard loan package. The additional scholarshipvaries by class year: 3,500 for freshman, 4,500 forsophomores and 5,500 for juniors and seniors.REDUCED LOAN INITIATIVEStudents entering in Fall 2017 and beyond whoseparents earn between 60,000- 80,000 are offered afinancial aid package with 1,250 additional Wesleyanscholarship that reduces the standard loan package.Students entering prior to Fall 2017 whose parentalcontribution is less than 10,000 and are Federal PellGrant eligible are offered a financial aid package with 1,250 additional Wesleyan scholarship that reduces thestandard loan package.LOAN PROGRAMSCurrently, loan funds originate from two programs:Federal Direct Loans and Wesleyan Loans as detailedbelow. The standard amounts included in a financial aidaward vary by class year. Recipients of specialscholarships and/or outside scholarships may receive areduced loan award.VERIFICATION OF INFORMATIONSome applicants are selected by the U.S. Department ofEducation to submit additional documentation to theOffice of Financial Aid to verify information reported ontheir financial aid application. If you are selected forverification, you may be asked to complete a VerificationWorksheet and provide Internal Revenue Service (IRS)Income Verification to our office.IRS Income Verification can be obtained by requesting aTax Transcript through the IRS. If there are discrepanciesin information between the original application and theVerification Worksheet, the award may be adjusted.Detailed instructions on the verification process and whatadditional documents we may need are available html.TYPES OF FINANCIAL ASSISTANCEAid is awarded to meet financial need in the followingorder: loans, part-time employment, andgrants/scholarships. Loans and employment, referred toas “self-help,” are awarded for a set annual amount.WESLEYAN REDUCED & NO LOAN INITIATIVESWesleyan is committed to enrolling a student body that issocio-economically diverse. To make a Wesleyaneducation even more affordable, the following initiativesare offered to students with significant financial need:NO LOAN INITIAVEStudents whose parents earn less than 60,000 (studentsentering in Fall 2015 and beyond)/ 40,000 (studentsentering prior to Fall 2015) are offered a financial aidUpdated: 6/27/18FEDERAL DIRECT LOANSU.S. citizens or eligible noncitizens are eligible for aFederal Direct Loan, the most common federal studentloan program in the United States. Students apply forthese loans by completing the FAFSA form; no separateloan application is required. If financial need isdemonstrated, the loan is subsidized, meaning that thefederal government pays the interest on the loan duringperiods of at least half-time college attendance. If thereis no financial need, the loan is unsubsidized, meaningthat the student is responsible for the interest on theloan while in school. The borrower is allowed to deferinterest payments until principal repayment begins.Master Promissory Note (MPN) & Loan EntranceInterview (LEI)Students must complete the MPN and LEI the first timethey borrow. It is a serial note good for up to 10 years. Insubsequent years, students will be notified of theamount of the loan on their financial aid award letters.Wesleyan will certify the intended amount with theDepartment of Education. Students may decline part orall of the loan they have been awarded by notifying theoffice in writing.Loan FeesThe Federal Direct Loan amount on the award letterrepresents the total loan the student is expected toborrow. The Federal Direct Loans all have fees. Theamount of money disbursed is less than the amountborrowed after fees are deducted. For Direct Loansdisbursed prior to October 1, 2018, the loan originationfee is 1.066%.Page 7

Loan Limitsdeferment periods. Students make repayment throughHeartland ECSI, Wesleyan’s loan servicer.The maximum annual amounts students may borrowthrough the Federal Direct Loan Program are:Deferments Principal payments can be deferred during periods whenthe borrower is in school (including graduate school)and, with some restrictions, when unemployed or undereconomic hardship.First-year 5,500 (no more than 3,500 sub

4. CSS/Noncustodial Parent's PROFILE form (first-time applicants only or newly divorced/separated parents of returning students) Note: A signed copy of the noncustodial parent's 2016 federal tax return with all schedules and W2 forms should also be submitted via IDOC. 5. A copy of the most recent partnership or corporate tax return