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Ballarat Clarendon College Year 9 Campus5835 Great Ocean Road and 45 Old Iluka Access, Yuulong VIC 3237Bushfire Emergency Management PlanOctober 2021Report commissioned byBallarat Clarendon College
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management PlanTerramatrix project code: BallaratClarendonCollege-2019-01 BMO-YuulongTerramatrix Pty. Ltd.ACN 129 163 373ABN 44 129 163 373PO Box 1391, Collingwood VIC 3066P: 03 9417 ameAnalysis and report compilationJohn Eastwood - AnalystPeer reviewHamish AllanVersion ControlVersionDate completedCommentsUndertaken by/ Distribution0.102 July 2019Draft BEMPJE0.104 July 2019Peer reviewHA1.005 July 2019Draft BEMPto Client1.119 September 2019Draft for submissionto Client1.224 September 2019Draft for submission-updatedto Client1.331 August 2020Draft removed and editable versionsuppliedto Client1.414 September 2020v.1.3 – v.1.4 Client returned afterediting. Updated Map 2to Client1.521 October 2020CFA editsto Client1.611 October 2021Added staff accommodation unitsto Client1.715 October 2021Revision of increased numbersto ClientCopyrightUnless otherwise agreed in writing, this report is the intellectual property of Terramatrix. The report is designed to be usedexclusively by the person that commissioned it. Permission must be sought prior to the reproduction of any portion of thisdocument and every effort made to ensure proper referencing of this document.DisclaimerThis report may be of assistance to you and has been made with careful consideration and with the best information availableto Terramatrix at the time of writing. Before relying on information in this report, users should carefully evaluate the accuracy,completeness and relevance of the information provided for their purposes. Terramatrix Pty Ltd, its directors and employeesdo not guarantee that it is without flaw or omission of any kind or is wholly appropriate for your particular purposes andtherefore disclaim all liability for any error, loss or other consequence that may arise from you relying on any information inthis report.GIS disclaimerSpatial data was supplied by the State Government of Victoria. Care was taken with the creation of maps used in this report;however, the accuracy cannot be guaranteed. Users of the maps should make appropriate enquiries to ascertain theuseability of this information.
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management PlanTABLE OF CONTENTS1INTRODUCTION52PRIMARY ACTIONS64SITE DETAILS74.1 VEHICLES AVAILABLE4.2 OTHER EMERGENCY MANAGEMENT PROCEDURES8858ROLES AND RESPONSIBILITIES5.1 EMERGENCY PLANNING COMMITTEE5.2 EMERGENCY CONTROL ORGANISATION688TRAINING AND BUSHFIRE SAFETY EXERCISES136.1 STUDENT INFORMATION AND BUSHFIRE SAFETY EXERCISES137EMERGENCY CONTACTS148BUSHFIRE RESPONSE PLAN OVERVIEW169PREPAREDNESS – ACTIVITY PLAN1710 COMMUNICATIONS1811 SITUATIONAL AWARENESS1911.1 SOURCES OF BUSHFIRE INFORMATION2012 RESPONSE TO BUSHFIRE OR NOTIFICATION2113 BUSHFIRE THREAT ASSESSMENT AND RESPONSE2213.1 TRIGGER POINTS2414 EVACUATION FROM BALLARAT CLARENDON COLLEGE YEAR 9 YUULONG CAMPUS 2714.1 VACATING THE SITE ON DAYS OF SEVERE, EXTREME OR CODE RED FDR2815 SHELTER-IN-PLACE RESPONSE - BALLARAT CLARENDON COLLEGE YEAR 9 YUULONGCAMPUS BUSHFIRE SHELTER2916 RECOVERY3017 RECORD OF BEMP UPDATING, COMPLIANCE AND DISTRIBUTION30APPENDIX A DEFENDABLE SPACE VEGETATION MANAGEMENT323
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management PlanIn the event of Severe, Extreme or Code Red Fire DangerRating forecastUpon the forecast of a Severe, Extreme or Code Red FDR (up to four days in advance) theChief Warden will ensure that: Ballarat Clarendon College Year 9 Yuulong Campus is closed, and the site is not occupiedon those days forecast Severe, Extreme or Code Red. All people must leave the site before 10:00 AM on the day to which the forecastapplies.In the event of a bushfire emergencyIf there is a bushfire threat to the site or Advice, Watch and Act or Emergency Warningreceived that necessitates a bushfire safety response as determined with reference to thecriteria at Sections 13: Notify and assemble all staff and students at the designated bushfire assembly areain the commons building (see Map 1 at Section 13);Evacuate the site to a lower threat location if safe to do so (see Section 14If evacuation is not possible, all people remaining onsite should shelter in place in thedesignated shelter in place facility (see Section 15).4
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management Plan1IntroductionThis Bushfire Emergency Management Plan (BEMP) provides a framework within which themanagement and staff of Ballarat Clarendon College Year 9 Yuulong Campus can provide for the safetyof students and staff in the event of bushfire impacting the site.The period of occupation and use of the Ballarat Clarendon College Year 9 Yuulong Campus is limitedto avoid site occupation over the higher bushfire threat period of the summer months. This period isto be defined following consultation with the CFA and assured through a Section 173 agreement. ThisBEMP is intended for use during those parts of the campus usage period that may fall within theDeclared Fire Danger Period early and late in the year.The vulnerable nature of the students and staff and the presence of a significant bushfire hazard inproximity to the Ballarat Clarendon College Year 9 Yuulong Campus require that preparation for, andresponse to a bushfire emergency, occurs in a timely and appropriate manner.This BEMP provides guidance on the preparation for and response to bushfire, the maintenance ofbushfire safety features, shelter-in-place procedures, and procedures for evacuation of all studentsand staff to a safer offsite location following a forecast of elevated Fire Danger Rating (FDR) or warningof the approach of bushfire.The response to an advanced warning of bushfire or elevated bushfire risk is for students and staff onsite to assemble at the commons building and depart for a safer place. The response to an approachby bushfire is to assemble commons building and, if conditions allow, evacuate to a safer place awayfrom the site when safe to do so. A secondary measure, should evacuation not be considered safe, isto shelter-in-place in the bushfire shelter provided onsite.The plan sets out a best practice response to bushfire for Ballarat Clarendon College Year 9 YuulongCampus; in particular, detailing the initial response before Emergency Services arrive at the scene.Once Emergency Services arrive, control of the event will move to them. This BEMP forms part of thesuite of procedures that will form Ballarat Clarendon College Year 9 Yuulong Campus EmergencyManagement Plan (EMP), which is to be prepared before occupation of the site.5
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management Plan2Primary actionsThe primary response to a forecast Fire Danger Rating (FDR) of Severe, Extreme or Code Red is to:RELOCATE ALL STAFF AND STUDENTS TO A LOWER THREAT AREA (see Section 14) BEFORE 10:00AM ON THE DAY TO WHICH THE FORECAST APPLIES FOR THE DURATION OF THE FORECAST FDR.The Primary Action to follow when there is a bushfire threat within the bushfire awareness zones (seeMap 1) is to:ASSESS SAFETY OF EVACUATION, THEN IF SAFE, EVACUATE ALL STUDENTS AND STAFF TO A LOWERTHREAT AREA (see Section 14).If evacuation is not possible, or Emergency Services advise a shelter-in-place response, the PrimaryAction is to:SHELTER-IN-PLACE AT THE DESIGNATED BUSHFIRE SHELTER.6
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management Plan4Site detailsThis plan is for:Ballarat Clarendon College Year 9 Yuulong Campus5835 Great Ocean Road and 45 Iluka Access, Yuulong, VIC 3237This plan has been designed to assist management to protect life in the event of a bushfire.Street no. and name:5835 Great Ocean Road and 45 Iluka AccessSuburb:Yuulong, VIC 3237Contact person:TBC (position to be filled upon project completion)Position:Head of Yuulong CampusPhone number:TBC (assigned when position filled)Type of facility:Year 9 school campusNumber of staff and family (potential)total:11Number of students:48Number of students and staff:59Ballarat Clarendon College Year 9 Yuulong Campus comprises a 48ha partially cleared property. It islocated immediately to the south of the Great Ocean Road in Yuulong. The Year 9 Campus includesstaff accommodation near the northern boundary close to the existing farmhouse and studentaccommodation and a commons building adjacent to the shearing shed approximately 230m to thesouth. Both development areas are accessed from the entrance driveway.The Ballarat Clarendon College Year 9 Yuulong Campus has been designed and built to respond to thelandscape and site bushfire threat. All new buildings are built to a BAL-40 construction standard and abushfire shelter capable of providing protection to all people on site is provided. The existingfarmhouse will be retro-fitted to a BAL-12.5 construction standard.The site will operate within a specified period during the school year and outside of the higher bushfirerisk period. This period is to be defined following consultation with the CFA. The site will be occupiedby groups of students and staff for approximately 2 months at a time, with several groups throughoutthe year. Group excursions will occur weekly, with a campus hike toward the end of each term.The site will not be occupied during the higher bushfire risk period during the summer. This period isto be defined following consultation with the CFA and assured through a Section 173 agreement. Acaretaker will be onsite during the Declared Fire Danger Period for the Shire of Colac Otway and willdepart the site in the event of an Extreme or Code Red FDR.7
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management Plan4.1 Vehicles availableThe following vehicles will be on-site during site occupation:oSchool minibuses and utes with seating capacity for all people onsite.4.2 Other emergency management proceduresThis BEMP is intended to inform, and become a component of, a Ballarat Clarendon College Year 9Yuulong Campus EMP and supporting procedures. Where necessary, EMP procedures will bedeveloped to incorporate the bushfire shelter-in-place capacity and other measures documented inthis BEMP.5Roles and responsibilities5.1 Emergency Planning CommitteeAn Emergency Planning Committee (EPC) shall be established and maintained consisting of at leastthree members of Ballarat Clarendon College Year 9 Yuulong Campus management team. They areresponsible for carrying out all elements of this BEMP prior to and during the Ballarat ClarendonCollege Year 9 Yuulong Campus occupation. One member of the EPC must have the authority to orderan evacuation. This authority must be inherent in the position held, such as Ballarat Clarendon CollegeYear 9 Yuulong Campus Principal, Deputy Principal, Infrastructure Manager or the Risk and ComplianceOfficer. This authority must be delegated to the Chief Warden.5.2 Emergency Control OrganisationThe Emergency Control Organisation (ECO), comprising Ballarat Clarendon College staff onsite, is astructured organisation of staff who take command upon the declaration of a bushfire emergency,pending the arrival of the Emergency Services. Appropriate people will be appointed to the roles ofChief Warden and Deputy Warden. The Chief Warden and Deputy Warden may also be part of theEPC and must have the authority to order an evacuation delegated to them.Other staff are to perform designated ECO roles (e.g. Area Wardens) as assigned by the Chief Warden.All staff in designated ECO roles are to be aware of their roles in a bushfire emergencyDuring an emergency, instructions given by the Wardens or other ECO member take precedence oversite activities.Emergency Control Organisation and First Aid providersRoleStaff memberTelephone contactChief WardenHead of Yuulong CampusTBCDeputy WardenDeputy Head of Yuulong CampusTBC8
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management PlanAssistant WardenOutdoor-ed Staff Member 1TBCAssistant WardenOutdoor-ed Staff Member 2TBCAssistant WardenOutdoor-ed Staff Member 3TBCWardenOutdoor-ed Staff Member 4TBCWardenOutdoor-ed Staff Member 5TBCWardenOutdoor-ed Staff Member 6TBCFirst AidAll StaffAll ECO and staff mobile telephones must have the Vic Emergency App installed with a 20km watchzone around Ballarat Clarendon College Year 9 Yuulong Campus.9
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management PlanRoleName/ Contact detailsChief Warden –Head of YuulongCampus ordelegate based atBallaratClarendonCollege Year 9Yuulong Campus.Someone in thisrole must be onduty at all timesand have accesstocommunications.Responsibility during a bushfire eventoooooTBCoTBCooMonitor the Fire Danger Rating andwarnings of bushfireDetermine appropriate response (seeSection 13)Initiate emergency procedures asrequiredEnsure the appropriate EmergencyService is notifiedEnsure all Wardens are advised of thesituationEnsure that Deputy Warden andAssistant Wardens have reportedstatus of assembly or evacuationprocedureBrief Emergency Services if/whenthey arrive on site, of the type, scopeand location of the emergency andthereafter act on the senior officer’sinstructionsAny other action as considered to benecessary or as directed byEmergency Services10Area ofresponsibilityAll of BallaratClarendonCollege Year 9YuulongCampusReports toPossibledelegatedrolesEmergencyServicesAssembly orevacuation
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management PlanRoleName/ Contact detailsDeputyWarden –DeputyHead ofYuulongCampusTBCTBCResponsibility during a bushfire eventooAssume any responsibilities normallycarried out by the Chief Warden if theChief Warden is unavailable, andotherwise assist as required.Assist the movement of students andstaff to evacuate or to the shelter in placelocation when directed11Area ofresponsibilityAll of BallaratClarendonCollege Year 9YuulongCampusReports toChief ief Warden
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management PlanRoleAssistantWardensName/ Contactdetails/Responsibility during a bushfire eventAvailabilityoTBCooTBCTBCooImplement the emergency responseproceduresAct on instructions from Chief WardenReport to Chief Warden uponcompletion of designated tasksAssist other Wardens as requiredEnsure orderly movement of studentsand staff to shelter in place orevacuation point or assembly if requiredAreaofReports toresponsibilityDesignatedstudents and staffChief Warden,DeputyWardenPossible delegated tasksEnsure that all students andstaff have been evacuated ifrequired and report statusTBCThe Chief Warden and/or Deputy Warden will be responsible for issuing fire safety instructions including implementation of the BEMP until EmergencyServices personnel arrive. The Chief Warden and/or Deputy Warden will have the authority to initiate an evacuation of the site.12
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management Plan6Training and bushfire safety exercisesBallarat Clarendon College Year 9 Yuulong Campus staff should be familiar with this BEMP and theprocedures and response required at the campus.This familiarisation regime will include: Bushfire awareness;Designation of all roles;Evacuation procedures;The location of the bushfire shelter in place facility on the campus;Shelter in place procedures; andFamiliarity with this BEMP and their role in a bushfire emergency.All ECO staff must practice a simulated use of the Section 13 procedure to familiarise themselves withthe process, including the use of the VicEmergency App, BEMP map, trigger points and the nature ofofficial warnings. This exercise should be conducted prior to the start of the camp period.Practice bushfire response exercises (see Section 6.1) will be conducted for each group of teachersunfamiliar with the site CFA should be offered the opportunity to attend one such exercise per yearif available. The Otway Brigade at Lavers Hillis the nearest fire station. Otway Shire Municipal FirePrevention Officer (MFPO) can facilitate contact.All staff should be informed of:oooooImportance of situational awareness on days of elevated fire danger;Shelter-in-place procedures and assembly and evacuation locations;Evacuation to the lower threat location on the campus;Use of campus fire-fighting equipment; andUse of communications systems and the nature of warnings and alerts.6.1 Student information and bushfire safety exercisesGroups of students and staff will occupy the site for periods of approximately two months, with somepermanent staff onsite. Groups occupying the site during must be informedEach group of students and staff will be provided with information regarding actions to be taken in theevent of a bushfire alert or evacuation. This information will be provided to students in an informationpack prior to arriving at the Campus.Within 24 hrs of arrival on campus, all students, and staff unfamiliar with the campus must attend asafety briefing and practice bushfire response exercise involving the sounding of an alarm andmustering at the designated assembly area and moving to the designated bushfire shelter building.13
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management Plan7Emergency contactsIn all emergencies000(Police, Fire, Ambulance)In an emergency provide:Required InformationResponseType of emergencyProvide details to determine emergency service requiredProperty number5835Street name and nearest crossstreetGreat Ocean RoadSuburb/districtYuulongStateVictoriaVicRoads reference100 F5Cross Street: Hornes RoadName of organisationOffice/ contactPhone numberVictoria PoliceEmergency000Ambulance VictoriaEmergency000Country Fire Authority (CFA)Emergency000State Emergency Service (SES)State Emergency contact132 500Office - 90 Furner AvenueSES South West RegionBell Park VIC 3215(03) 9526 9350SwitchboardColac Otway Shire8:30AM – 5:00PM MondayFriday, plus after-hoursservice(03) 5232 940069-71 Nelson Street, ApolloBay, VIC 3233Colac Otway Shire MunicipalFire Prevention Officer (MFPO)Municipal Fire PreventionOfficer Colac Otway Shire1403 5232 9400Contact Colac Otway ShireMunicipal Fire Prevention Officer to
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management PlanCountry Fire Authority (CFA)PO Box 283 or 2-6 Rae StColac, Colac Vic 3250assist in contacting local brigade fortraining purposesDistrict 6, South WestRegion(03) 5232 1923115B Bromfield StreetColac, VIC 3250Otway Brigade Lavers HillCountry Fire Authority8-14 Lavers Hill-CobdenRoadTBALavers Hill VIC 3238Captain David Howell –Local Brigade Apollo BayCountry Fire AuthorityOtway Health28 Pascoe Street Apollo Bay,VIC 323375 McLachlan Street, ApolloBay, VIC 32330417 505 9173rd Lieutenant Leah Beamish – 0408074 831(03) 5237 850024/7 Urgent Care UnitNurse on callRegistered Nurse151300 60 60 24
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management Plan8Bushfire response plan overviewPreparednessSituational awarenessSevere, Extreme or Code Red FDR – evacuate on day priorBushfireSIGHTING or WARNINGLow threat to site.Refer to Trigger points. If threat increases and decision ismade to evacuate, initiate evacuation early.Elevated threat to site.Refer to Trigger points. If evacuation is notfeasible, initiate shelter in place response.SHELTER-IN-PLACEUntil fire has beendeclared safeNO THREAT TOSITEInitiate evacuationwith reference tosafer direction oftravel.Return tonormaloperationsReview operation of BEMP& procedures and amend asrequiredSite recovery as required16
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management Plan9Preparedness – activity planActivityDescriptionFrequencyResponsibleStaff bushfirefamiliarisationand trainingStaff are to be familiar with their role,evacuation and shelter in place proceduresand this BEMP. ECO staff to be familiar with allprocedures.Prior to and during theDeclared Fire DangerPeriodECOMaintenanceEnsure vegetation within 105m of allstructures is maintained as per Appendix A.Prior to and during theDeclared Fire DangerPeriodChief WardenAll staff mobilephonesTo have Vic Emergency app with 20km watchzone around campus installed. To have allmobile numbers of ECO and staff in contacts.Prior to and during theDeclared Fire DangerPeriodAll staffECO mobilephonesTo have group text set up with numbers for allstaff mobile phones.Prior to and during theDeclared Fire DangerPeriodAll staffConductstudent safetybriefing andexercise foreach group ofstudents andstaffBushfire safety information session andexercise as per Section 6.Prior to and atcommencement ofeach group’soccupation of thecampusChief WardenMonitoringFire DangerRatingAs per Section 11OngoingChief WardenFire activitymonitoringMonitor local area for fire activity.As per monitoring plan(see Map 1)Chief Wardenor delegate17
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management Plan10CommunicationsThe Chief Warden must ensure that mobile phone reception at the Ballarat Clarendon College Year 9Yuulong Campus should be assured with a signal repeater if required. Groups conducting activities inareas where mobile phone communication is not assured will carry handheld radios.Communications systems include:ooCampus issued mobile phones – with VicEmergency App with 20km watch zone activated.All mobile phones must have names and contact details of all staff and supervisors and agroup SMS setup.Handheld radios tested for operation before use.The following procedures should be followed:oooCommunications should be checked prior to use.Locations where mobile phone reception is problematic should be noted and substitutecommunications used.All emergency related communications should be logged to ensure that all groups have beennotified of situation and are responding.The Campus will be equipped with an Emergency Warning and Intercommunication System (EWIS)that can act as public announcement system. This system will be used to warn of the need to assemblefor an emergency response.18
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management Plan11Situational awarenessThroughout the declared Fire Danger Period, the Chief Warden is required to check the daily FireDanger Rating (FDR) and Total Fire Ban (TFB) status for the South West District and advise all otherECO staff and Group Wardens. The Fire Danger Rating sets the level of monitoring to be undertakenthroughout the day.Ballarat Clarendon College Year 9 Yuulong Campus will be evacuated to Apollo Bay or other low threatarea on days forecast with an FDR of Severe, Extreme or Code Red.The following Monitoring Plan sets the minimum requirements, based on FDR.ActivityDescriptionFrequencyResponsibleDays forecast Low-Moderate, High or Very High Fire Danger RatingMonitoringMonitor VicEmergency App and EmergencyVictoria website for fire activity.Ongoing withalerts setChief Warden andECO membersVisualassessmentLook outside (around local area) for smoke or fire.Every twohoursChief Warden andall staffDays forecast Severe, Extreme or Code Red Fire Danger Rating and/or Total Fire BanActionEvacuate Ballarat Clarendon College Year 9Yuulong Campus and off-site campsites to ApolloBay or other low threat area on the day prior tothe day to which the forecast applies.19Day priorChief Warden
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management Plan11.1 Sources of bushfire informationSourceInformation/DetailsOnsite situationalawarenessExternal visual inspections and monitoringEmergencyManagementVictoria (VicEmergency)All emergencieswebsite for emergencywarnings for fire,flood, storms, poweroutages, hazardousmaterial incidents andtraffic incidentsVic EmergencycommunicationsLandline or mobiletelephonePossible call to landline or text to mobiles warning ofbushfire emergencyVic EmergencyApp (with 20kmwatch zone)Vic Emergency app forbushfire warnings andother emergencies onmobile telephones ortabletsiTunes Store or Google App storeEmergencybroadcasterRadioABC Melbourne 774 AM, ABC Local 1602, Coast 95.3FM, 3YB 882 AM, Mixx 95.9 FMwww.emergency.vic.gov.auHotline: 1800 226 226TVSky Newscfa.vic.gov.auCFA A CFA TwitteraccountMobilewww.twitter.com/cfa updatesSES Vic EmergencyFacebook itterOnline or mobiletelephone appswww.twitter.comBureau ofMeteorologyOnline or mobiletelephone appswww.bom.gov.auDepartment ofEnvironment,Central enquiries136 18620
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management PlanLand, Water andPlanningContactEmergencyTriple Zero - call 000Vic Emergency Hotline - 1800 226 226BushfireInformationNational Relay Service – 133 677 (if you are deaf, hard of hearing or have aspeech impediment)Translating and Interpreting Service – 131 450VicRoads12VicTraffic App available for iPhone or Android from Apple store or Google Play.Online road information available at : https://traffic.vicroads.vic.gov.au Response to bushfire or notificationAs soon as any staff member becomes aware of an Advice, Watch and Act or Emergency Warning, orsmoke or bushfire activity within 20km, the Chief Warden or Deputy Warden must be notified. It isimportant to recognise that an official warning may not be issued.The potential exists for a locally ignited bushfire to approach Ballarat Clarendon College Year 9 YuulongCampus with little warning time. Under these conditions, staff and students must prepare to shelterin-place immediately (see Section 15).ActivityDescriptionResponsibleNotify Chief WardenNotify the Chief Warden or Deputy Warden as soon asthere is awareness of any smoke or fire activity in the areaor an Advice, Watch and Act or Emergency Warning isissued.All staffAssess the situationChief Warden or Deputy Warden must assess the bushfiresituation to decide the appropriate action.Chief Wardenor DeputyWardenIf assessed as nothreatContinue operations as normal, continue monitoring.Chief Wardenor DeputyWardenIf required, initiateBEMP responseChief Warden or Deputy Warden takes charge of incidentand initiates evacuation or shelter-in-place.Chief Wardenor DeputyWarden21
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management PlanContactVicEmergency Hotline1800 226 226Seek further information and advice. Assess viability ofevacuation to Apollo Bay or Port Campbell with adviceregarding road condition. See Section 11.1.Chief Wardenor DeputyWardenNote that a bushfire may burn through remote areas for some time in benign conditions withoutposing an immediate or direct threat. The weather forecast and Fire Danger Rating forecast shouldinform decisions regarding the required response.If a threat to the site (as determined through consultation with Emergency Services or assessment ofChief Warden) exists:Assemble all staff andstudentsAccount for all students and staff and prepare to evacuate(if safe to do so) or shelter in place.All staffStaff and ECOmembers to performshelter-in-place orevacuation rolesStudents and staff to evacuate in Ballarat ClarendonCollege Year 9 Yuulong Campus vehicles if safe to do so. Ifevacuation is not viable, prepare to shelter-in-place onsite.ECO membersand staffMonitorContinuously monitor and check the CFA website, localradio and/or Vic Emergency for status updates on thebushfire.ECO membersUrgent responserequiredImminent bushfire threat to the Ballarat Clarendon CollegeYear 9 Yuulong Campus – commence shelter-in-placeprocedures immediately.Chief Wardenand all staff13Bushfire threat assessment and responseThe Chief Warden must assess the bushfire situation, in particular how a bushfire may affect the site.It is important to realise that an official warning may not be issued. The following factors must beconsidered when assessing the situation and deciding on appropriate action: The location of the fire, including the distance and direction from Ballarat Clarendon CollegeYear 9 Yuulong Campus (see Section 13.1);The nature and type of warning issued by Emergency Services;The fire weather (this will determine the severity and speed of the fire) and the FDR for thatday;The prevailing wind (is the wind blowing the fire in a direction that will impact BallaratClarendon College Year 9 Yuulong Campus and/or the evacuation route?);Is the road to Apollo Bay or Port Campbell closed or likely to be affected?The time required for all students and staff to assemble, evacuate and travel to a safelocation (note that spotting may occur several kilometres ahead of the main fire front); andInformation from Emergency Services, including official warnings (VicEmergency App,VicEmergency website, 000).22
Ballarat Clarendon College Year 9 Campus Bushfire Emergency Management PlanDepending on the nature of the warning, receipt of an Advice notice from Emergency Services orawareness of a bushfire within 20km may not require immediate action other than enhancedmonitoring. However, there are circumstances in which action should be taken. These circumstancesare Trigger Points for a BEMP response as detailed at Section 13.1.A bushfire alert can result from direct observation of fire by Ballarat Clarendon College Year 9 YuulongCampus staff and students or an official emergency warning (see Section 11.1). The details of thewarning must be assessed with reference to the Trigger Points table and Trigger Points zone mapbelow; when in doubt concerning the size and location of a fire, further advice must be directly soughtfrom VicEmergency Hotline 1800 226 226.There are three different levels of warning:ADVICEooAn incident i
Ballarat Clarendon College Year 9 Yuulong Campus comprises a 48ha partially cleared property. It is located immediately to the south of the Great Ocean Road in Yuulong. The Year 9 Campus includes staff accommodation near the northern boundary close to the existing farmhouse and student accommodation and a commons building adjacent to the .
