WIXLIB

The vote on the above appointments was carried.Motion by Altena, second by Snyder, to authorize the Chair to sign the Notice of Appointment ofTom Huseman to serve on the Board of Directors of the Third Judicial District Department ofCorrectional Services for the calendar year 2020. Carried.Matrix Construction EvaluationMotion by Altena, second by Merten, to approve and to authorize the Chair to sign Resolution2020-01-02-A adopting the matrix construction evaluation process. Carried.RESOLUTION #2020-01-02-ACONSTRUCTION EVALUATION RESOLUTIONWHEREAS, Iowa Code section 459.304(3) sets out the procedure if a board of supervisors wishes to adopta “construction evaluation resolution” relating to the construction of a confinement feeding operationstructure; andWHEREAS, only counties that have adopted a construction evaluation resolution can submit to theDepartment of Natural Resources (DNR) an adopted recommendation to approve or disapprove aconstruction permit application regarding a proposed confinement feeding operation structure; andWHEREAS, only counties that have adopted a construction evaluation resolution and submitted an adoptedrecommendation may contest the DNR’s decision regarding a specific application; andWHEREAS, by adopting a construction evaluation resolution the board of supervisors agrees to evaluateevery construction permit application for a proposed confinement feeding operation structure received bythe board of supervisors between February 1, 2019 and January 31, 2020 and submit an adoptedrecommendation regarding that application to the DNR; andWHEREAS, the board of supervisors must conduct an evaluation of every construction permit applicationusing the master matrix created in Iowa Code section 459.305, but the board’s recommendation to the DNRmay be based on the final score on the master matrix or may be based on reasons other than the finalscore on the master matrix;NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Buena Vista County that the Boardof Supervisors hereby adopts this construction evaluation resolution pursuant to Iowa Code section459.304(3).BE IT FURTHER RESOLVED that the Buena Vista County Environmental Health Department is herebydesignated as the contact persons for the county for DNR site investigations for animal confinement buildingconstruction applications.354

PASSED AND APPROVED this 2nd day of January, 2020./s/ Rhonda Ringgenberg, Chair, Board of Supervisors . /s/ Leigh Madsen, Deputy County AuditorPursuant to Chapter 22.1.2 of the 2018 Code of Iowa, the Auditor informed the Board that she hasnamed herself and her 1st Deputy, Leigh Madsen, as the lawful custodian of the records which areconsidered ‘open records’ in the Buena Vista County Auditor’s office. (Records and Code of Iowareferences: Bonds of Public Officers (62.6), Election records (62.3 and others), Budgets adopted by localtaxing jurisdictions (331.502.3) Township records (331.502.30), Drainage Minutes & AssessmentSchedules (331.502.33), record of Election results (50.39 & 50.40), Lost Property Record (556F), MentalHealth Accounts prior to 1994 (230.26), assistance to Veterans (34B.10, Claims against the Board331.504.4), Assessment Rolls (441.26), Tax Rate Book (444.6), Real Estate Transfer Books-Index-PlatBooks (558.60-67), Survey Plats (354.25), Treasurer’s report of Receipts & Disbursements (335.504.4),Valuation Report (331.510), Annual County Financial Report.Holiday, Vacation, and Sick Leave PolicyMotion by Merten, second by Huseman, that the Buena Vista County Employee Handbook with the effectivedate of January 1, 2020, along with the various Departmental Rules, Job Descriptions, be declared thegoverning policy for all Buena Vista County employees under the jurisdiction of the Board of Supervisorsfor Buena Vista County, and that the Medical History, Physical Examination, and County Work Releaseforms be used in conjunction with the Handbook. Carried.Motion by Snyder, second by Merten, that election workers for 2020 be paid 10.50/hr. andchairpersons 11.50/hr., effective this date. Carried.Meal and Mileage Rate ReimbursementsMotion by Huseman, second by Altena, to approve the following reimbursement:meal cost reimbursement to employees, and to others serving on boards and in other appointivepositions, shall be: meals eaten out of county during approved schools or meetings may be reimbursed attheir actual cost to a maximum of 35.00 per diem. (Reimbursements for meals, when no overnight stay isinvolved, will show on the employee’s W-2). No reimbursement will be made for tips or alcoholic beverages.To receive reimbursement, detailed receipts must be submitted. If the per diem is exceeded due to ameal/meeting, that fact shall be noted on the reimbursement claim. Carried.Motion by Huseman, second by Altena, to approve the following reimbursement:mileage reimbursement rate for sheriff’s service fees at the current IRS rate .575/mile on 12/31/2019.mileage to employees (including deputy medical examiners) at the rate of .04 cents under the current IRSstandard mileage rate, for each mile traveled by private vehicle (not for county owned vehicles) for countybusiness in 2020. Ayes: Altena, Huseman, Merten, Ringgenberg, Snyder. Nays: None. Carried.Insurance Coverage including Blanket Bond355

Motion by Merten, second by Altena, to continue the following insurance coverage from the Stille, Pierce &Pertzborn Agency for the remainder of FY’20: tort liability, auto, property, computer equipment, E & O,umbrella, data processing, inland marine, contractor’s equipment, crime, law enforcement professional,medical professional, worker’s compensation, and blanket bond. Ayes: Altena, Huseman, Merten,Ringgenberg, Snyder. Nays: None. Carried.Depository ResolutionsMotion by Huseman, second by Altena, that the Depository Banks currently being used by the Treasurer,Recorder, & Sheriff continue to be used during 2020 in the amounts stated below, and, that the appropriateelected official be and is hereby authorized to deposit the designated office funds in amounts, not to exceedin the aggregate, named for said �s First National Bank, Storm LakeCentral Bank, Storm LakeSecurity Trust & Savings Bank, Storm LakeMetaBank, Storm LakeCommunity State Bank of Albert CityCommunity State Bank of WebbFirst Community Bank, NewellCommunity State Bank, Sioux RapidsSecurity Trust & Savings Bank, Storm LakeCentral Bank, Storm LakeCitizen’s First National Bank, Storm LakeCentral Bank, Storm Lake 1,500,000.00 1,000,000.00 25,000,000.00 500,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 100,000.00 250,000.00 25,000.00600.00and, that the 2020 Federal Depository Bank shall be Security Trust and Savings Bank, Storm Lake, withthe payroll deposits to be made by wire transfer. Carried.Drainage Resolutions and AssessmentsMotion by Merten, second by Snyder, that the County Drainage Attorney is hereby directed to researchdrainage and other assessments due and payable on parcels of Buena Vista County property prior toputting them on the list of properties for scavenger auction; to establish 5% as the rate of interest to be paidduring 2020 on all stamped warrants, and charged on Improvement Certificates and Drainage Districtwaivers, effective this date (for Buena Vista County drainage districts only); that the beaver control policyin 2020 shall be payment of 40 per beaver tail for beavers trapped in drainage districts as adopted January1, 1986, and, the beaver control program shall be 40/beaver tail for the non-drainage district areas of thecounty; these programs require that the claimant possess a fur-bearer’s license as required by law, andwith a payout limit of 1,000 in non-drainage districts areas in each fiscal year. Carried.Motion by Snyder, second by Merten, to accept the donation of a hand painting of the old BuenaVista County Courthouse from the Wadsley Family, their mother painted. Carried.Motion by Merten, second by Huseman, to void and reissue stamped drainage warrant #185080,issued to Don Diehl Weaver Farms, issued 7/1/2014 in the amount of 305.50, as it has been lost. Carried.356

There being no further business, motion by Merten, second by Snyder, to adjourn the meeting at11:02 a.m. until Tuesday, January 7 at 8:30 a.m. for a regular session.Leigh Madsen, Deputy AuditorRhonda Ringgenberg, *BOARD OF SUPERVISORS MEETINGSECOND MEETING, 2020 SESSION (2)JANUARY 7, 2020The Buena Vista County Board of Supervisors met in regular session on Tuesday, January 7,2020 at 8:30 A.M. in the Boardroom with Chairman Ringgenberg presiding, and the following memberspresent: Altena, Huseman, Merten, Snyder, and with Auditor Susan Lloyd as clerk for the meeting.Unless otherwise indicated, all of the following motions offered at this meeting were carried withthe following vote: Ayes: Altena, Huseman, Merten, Ringgenberg, and Snyder. Nays: none. Abstentions:none.Secondary Road Report: The crew was out late Friday night and early Saturday morning takingcare of the slick roads; they are working on building walls to create an additional wash bay; EngineerWilkinson and Maintenance Supt. Bruce McGowan are still looking for good sources of sand and gravel.They are hoping to do a few borings south of Storm Lake and east of Storm Lake this winter to see whatmaterials they find; Engineer Wilkinson reviewed topics that will be discussed at the TransportationResearch Meeting that he will be attending in Washington, DC.The Board asked Engineer Wilkinson if there was a time limit on the utility permits that areapproved. Wilkinson stated that currently, there is not a time limit on utility permits, but he could addsomething to the permit form. The consensus of the Board was to set a time limit on the utility permits at 6months for completion.Treasurer Sherie Elbert presented the semi-annual report, ending December 31, 2019. Motion bySnyder, second by Huseman, to approve and authorize the Chair to sign the Treasurer’s Semi-AnnualReport for December 31, 2019, and to authorize the publication in the newspapers. Carried.Treasurer Sherie Elbert reviewed the Investment Policy with the Board. There were no changes tothe current policy. Motion by Merten, second by Altena, to approve the Buena Vista County InvestmentPolicy. Carried.Hear the Public: I.T. Director Tyler Van Houten gave a department update to the Board. VanHouten has been working on a job description for the new position in his office, and will be advertising soon;they are looking at having fiber run to the bunker.357

Hear the Public: Sheriff Kory Elston stopped in to tell the Board that the SL Police Dept. andSheriff’s Dept are sponsoring a “Blue Blood Drive” at King’s Pointe on Thursday, January 9 from 11:00a.m. – 4:30 p.m. They are encouraging county employees to participate. Elston also informed the Boardthat they are now housing some Federal prisoners, and it going well.Motion by Huseman, second by Altena, to approve the minutes of 1/2/2020 as corrected, today’sclaims approval list, stamped drainage warrant register, and the following reports: None. Carried.Motion by Merten, second by Snyder, to approve and authorize the Board to sign the 19thAmendment Centennial Commemoration Proclamation, which provided for women’s suffrage, to theConstitution of the United States; honors the role of the ratification of the 19th Amendment in furtherpromoting the core values of our democracy as promised by the Constitution of the United States; reaffirmsthe opportunity for people in the United States to learn about and commemorate the efforts of the women’ssuffrage movement and the role of women in our democracy; and reaffirms the desire of Buena Vista Countycitizens to continue strengthening democratic participation and to inspire future generations to cherish andpreserve the historic precedent established under the 19th Amendment. Carried.Supervisors Meeting Reports: Merten will be attending the Rolling Hills meeting tomorrow;Altena will be attending the Cherokee Hazardous Waste Meeting tomorrow.There being no further business, motion by Merten, second by Huseman, to adjourn the meetingat 9:40 a.m. until Friday, January 10 at 9:00 a.m. for a budget planning session.Susan Lloyd, AuditorRhonda Ringgenberg, *BOARD OF SUPERVISORS MEETINGTHIRD MEETING, 2020 SESSION (3)JANUARY 10, 2020The Buena Vista County Board of Supervisors met in special session on Friday, January 10, 2020at 9:00 A.M. in the Boardroom with Chairman Ringgenberg presiding, and the following members present:Altena, Huseman, Merten, and Snyder, and with Auditor Susan Lloyd as clerk for the meeting.Unless otherwise indicated, all of the following motions offered at this meeting were carried withthe following vote: Ayes: Altena, Huseman, Merten, Ringgenberg, and Snyder. Nays: none. Abstentions:none.FY’21 budget requests were received from the following departments: Paul Allen-County Attorney,Sherie Elbert-Treasurer, Joann Kinnetz-Clerk of Court, Kim Johnson-Env Health/Zoning, Greg JohnsonConservation, Weed Dept., and Bait Shop, and Susan Lloyd-Auditor and Election.Motion by Snyder, second by Huseman, to recess for lunch at 12:35 p.m.The Board resumed FY’21 budget requests at 1:30 p.m. with Tyler Van Houten-I.T., and BretWilkinson-Engineer.358

Altena left the meeting at 3:50 p.m.There being no further business, motion by Huseman, second by Snyder, to adjourn the meetingat 5:00 p.m. until Tuesday, January 14 at 8:30 a.m. for a special session and budget reviews.Susan Lloyd, AuditorRhonda Ringgenberg, *BOARD OF SUPERVISORS MEETINGFORTH MEETING, 2020 SESSION (4)JANUARY 14, 2020The Buena Vista County Board of Supervisors met in special session on Tuesday, January 14,2020 at 8:30 A.M. in the Boardroom with Chairman Ringgenberg presiding, and the following memberspresent: Altena, Huseman, Merten, and Snyder, and with Auditor Susan Lloyd as clerk for the meeting.Unless otherwise indicated, all of the following motions offered at this meeting were carried withthe following vote: Ayes: Altena, Huseman, Merten, Ringgenberg, and Snyder. Nays: none. Abstentions:none.The Chairman opened the Public Hearing for BIR Pork MMP in Section 4 of Grant Township, withEnv Health/Zoning Director Kim Johnson, Isaac Richter, and Chris Richter present. Motion by Merten,second by Huseman, to close Public Hearing. Carried.Motion by Snyder, second by Huseman, to approve the minutes of 1/7 and 1/10 as printed, andthe following reports: July CB Household Hazardous Waste meeting minutes, August CB HouseholdHazardous Waste meeting minutes, January Department Head minutes, CB Household HazardousWaste Agency Financial Statements at December 31, 2019 and 2018, FY’19 Audit Report for B V CountySolid Waste Commission. Carried.FY’21 budget requests were received from the following departments: Linda White-General Relief& Community Services, Shari O’Bannon-Recorder, Joe Keller-Bldg/Grounds, Matt Madsen-DHS.Gary Sundblad and Keith Moe, Threshermen & Collectors Association representatives,presented their funding request for FY’21. They are requesting 10,000, which is 5,000 over the currentyear. The Threshermen & Collectors Association will celebrate their 50 th year in 2020, and they have a lotof things planned to celebrate. They would use the funds to put new siding on the west and north sides of“Grandpa’s Barn”, and for some special entertainment.CEO Dawn Mentzer, Rolling Hills Community Services Region presented an update to theBoard. The projected budget was reviewed. Mentzer stated that the Region’s budget for FY’21 is 7,631,840. Mentzer had recommended a per capita rate of 38.68, however the Rolling Hills GovernanceBoard approved a per capita rate of 36.00, which would leave approximately a 33% ending fund balancefor the Region. However, Mentzer stated that the ending balance will presumably be lower due to requiredcore service investments that need to be in place by July, 2021.359

Sheriff Kory Elston reviewed his FY’21 budget requests for Sheriff, Jail, Communications Center,LEC Maintenance, and Courthouse Security.The Board recessed for lunch at 12:40 p.m.The Board resumed FY’21 budget requests at 1:06 p.m. from the following departments: DaveAndrews-Veterans, Pam Bogue-Public Health & Homemakers, Tim Speers-Medical Examiner,Supervisors-Supervisors & County Farm budget, Insurance budget and Non-departmental allocations.Motion by Huseman, second by Snyder to approve and authorize the Board to sign the Iowa HoneyBee Day Proclamation for February 13, 2020. Carried.Motion by Merten, second by Altena to approve the Affirmative Fair Housing Policy. Carried.Motion by Merten, second by Altena, to approve and authorize the Chair to sign the EqualOpportunity Policy Statement. Carried.Motion by Snyder, second by Altena, to approve and authorize the Chair to sign the Code ofConduct Policy. Carried.Motion by Snyder, second by Huseman, to approve and authorize the Chair to sign the Jt. DD #1442 Lat 243 E claim to Bruce Hanson for tile repair, in the amount of 95.00. Carried.Motion by Snyder, second by Merten, to approve and authorize the Chair to sign the Jt. DD #1442 Lat 243 E claim to Clay County Secondary Roads for tile repair, in the amount of 110.00. Carried.There being no further business, motion by Snyder, second by Huseman, to adjourn the meetingat 3:50 p.m. until Tuesday, January 21 at 8:30 a.m. for a regular session.Susan Lloyd, AuditorRhonda Ringgenberg, *BOARD OF SUPERVISORS MEETINGFIFTH MEETING, 2020 SESSION (5)JANUARY 21, 2020The Buena Vista County Board of Supervisors met in regular session on Tuesday, January 21,2020 at 8:30 A.M. in the Boardroom with Chairman Ringgenberg presiding, and the following memberspresent: Altena, Huseman, Merten, and Snyder, and with Auditor Susan Lloyd as clerk for the meeting.Unless otherwise indicated, all of the following motions offered at this meeting were carried withthe following vote: Ayes: Altena, Huseman, Merten, Ringgenberg, and Snyder. Nays: none. Abstentions:none.Motion by Huseman, second by

353 Bret Wilkinson as County Engineer and authorized to close roads as necessary. Greg Johnson as Weed Commissioner. Brian Jones as Deputy Weed Commissioner. Brian Blomme, ISG Engineer, as Drainage District Watchman. Local Board of Health-members with 3-yr. terms as follows: Dr. Scott Wulfekuhler-12/31/22, Brian Blomme-12/31/21, Peg Hinkeldey-12/31/20, Rhonda Ringgenberg-12/31/20 and Jon McKenna-