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PharmGuard Toolbox 2Administrator’s ManualInstallation and RemovalPharmGuard Toolbox 2 is distributed on a read-only compactdisk (CD-ROM). The CD contains all components needed forPharmGuard Toolbox 2 to operate properly, demonstrationfiles, and a setup program that installs the software. A validlicense file is needed to use the software.System RequirementsFollowing are the minimum system requirements neededto properly install and work with PharmGuard Toolbox 2.Hardware needs are determined by the operating systemrequirements. Supported Operating Systems Operating systems (32-bit): Microsoft Windows 8 Professional When upgrading to PharmGuard Toolbox 2, Version 3 froma previous version (either version 2.0 or 2.1), some of theSystem Registry entries and files will be removed. However, theDatabase (DB) folder for the old version will remain in place.The System Registry entries that will be removed are: License file; when launching Version 3 for the firsttime, the software will prompt for the location of avalid license file. The Version 2 License File may also bevalid for Version 3, depending on the pumps associatedwith it. If the Version 2 license is for Medfusion Model4000 pumps only, the license will transfer to Version 3.However, if the pumps to be associated with the licenseare Medfusion Model 3500 pumps V6, a new license filewill need to be obtained. Default hospital name Operating systems (64-bit):Before beginning the install, verify and make note of thelocation of the Database, the License file, the Report Definitionfile, and verify the Default Hospital Name. In order to do this, inthe current version of PharmGuard Toolbox 2: Click Tools Options. Microsoft Windows 8 Professional Microsoft Windows 10 Enterprise Other Required Software Microsoft .NET Version 4.6. Crystal Reports 2008 (if not already on host system, willbe installed from installation CD).Minimum Hardware 1 GHz 32-bit (x86) processor or 64-bit (x64) processor 1 GB of system memory (2GB recommended) The General tab displays the current Defaulthospital name. The Reports tab displays the current Reportdefinition file (if any is selected). The Database tab shows the location of the DBfolder. If using the same License file in Version 3, click Tools Update License. The location of the current license fileis displayed on this screen. (If a new License will be used,you do not need to locate the old License file.) 15 GB of available disk spaceCAUTIONS: PharmGuard Toolbox 2 to Version 3 Report definition file Microsoft Windows 10 Enterprise Upgrading from a Previous Version ofS ystems must meet the minimum system requirementsas listed in this manual for this software to operate asintended.Future updates to the computer’s operating systemsoftware, .NET Framework, installation of other softwareon the computer, or removal of installed componentsmay affect the operation of the PharmGuard Toolbox2. The facility should have a clearly defined process forqualifying existing software with new operating systemversions and updates. During the upgrade installation, when prompted for CustomerInformation, in the “Organization” section, type in the Defaulthospital name noted previously. When prompted for thelocation of the Database Folder, click Change and enter the fullpath to the DB folder noted previously (or click Browseandnavigate to the folder).Note: Typically when logging out of PharmGuard Toolbox 2,the software “remembers” the User Name of the last personlogged in, and displays this User Name in the login screen thenext time the software is launched. The upgrade removes thisdata, so the first time Version 3 is launched both a User Nameand password must be entered. Once installed, open the application, and specify the Licensefile noted previously (or the new one as needed) as instructedon page 7. If needed, click Tools Options, and on theReports tab enter the Report definition file noted previously, orclick Browseand navigate to the file.4

PharmGuard Toolbox 2Software Installation To install the software, insert the PharmGuard Toolbox 2installation CD into the CD-ROM drive. If the computer iscapable of automatically running CDs, the installation homescreen will automatically launch. If the installation home screendoes not automatically launch, navigate to the CD-ROM driveand click START, then click on the Install link (after viewingand/or printing the manuals). After the installation programstarts, simply follow the directions to install PharmGuardToolbox 2 and all associated components.Administrator’s ManualTo redirect the Database Folder, when the previously shownscreen appears, click Change, then specify where to store thedatabase. CAUTION: You must be logged into Windows as anAdministrator when installing PharmGuard Toolbox 2.Otherwise, the setup programs may not be able to update yoursystem for proper operation. When the application is launchedfor the first time, a password creation window appears. Thispassword is for the Administrator account, and the first userto create this password and sign in automatically becomesthe application Administrator. The PharmGuard Toolbox 2Administrator should also be an Administrator on the PC. NOTICE: Installation of this software constitutes acceptanceof all terms and conditions described in the Smiths MedicalSoftware License Agreement.Specifying the Database Location When installing PharmGuard Toolbox 2, you will be promptedto specify where to store the database. If multiple users on anetwork will be accessing and using the software, it will benecessary to store the database on a network drive rather thanon a single computer’s local drive.This path will need to be specified on each PC wherePharmGuard Toolbox 2 is installed. Software Removal To remove PharmGuard Toolbox 2 and all associatedcomponents from a computer, access the Add/RemovePrograms option under the Windows Control Panel. Openthe Add/Remove Programs window, locate the PharmGuardToolbox 2 item, and click the Remove button.PharmGuard Toolbox 2 can be reinstalled at any time. Refer to“Software Installation” for instructions on software setup. 5

PharmGuard Toolbox 2Administrator’s ManualLaunching PharmGuard Toolbox 2 for the First TimeCreating the Administrator Account/PasswordThe first user to log in to the application must be theAdministrator (since no other user accounts exist at this point).The password creation window appears (“Current password”is inactive, since there is no current password). Enter theAdministrator account password, then confirm it.Syringes Required Dialog When PharmGuard Toolbox 2 is opened for the first time (andany time until syringes are imported into the application), anerror message is displayed indicating that the application hasno imported syringes available.6

PharmGuard Toolbox 2Administrator’s Manual Until Medfusion Standard Syringes Series 2 and/orPharmGuard Supported Syringes (PSS) Series 2 are imported,a Configuration cannot be opened or created. To begin thesyringe import process, click Yes (see ‘Importing Syringes’ in theUser’s Manual). To delay the import process until a later time,click No.(If a User with no editing rights attempts to open aConfiguration and no syringes are imported, the abovemessage will direct them to contact the Administrator and clickOK. They will not be able to import syringes.)Syringes can be imported at any time by clicking the File Import Syringe File. drop-down menu. Specifying the License File When PharmGuard Toolbox 2 is launched for the first time,you will be prompted to specify the software License file. Thisfile allows use of the software. The software License may or maynot include an expiration date.If a software License file is not available, contact Smiths Medicalto purchase one.To view the type and duration of the License file, click Help About.License expiration dateProducts License is valid with7

PharmGuard Toolbox 2Administrator’s ManualTo Update a License FileIf the License is updated at any point, direct the software to thenew file. Click Tools Update License. Enter the location of the License, or click the Browsebutton to select a location. Click OK.Software AdministrationThere are three parts to PharmGuard Toolbox 2administration—Access Control, Report Association, andExecution Policy. Access Control refers to the security measures taken byPharmGuard Toolbox 2 to limit access to the softwareand its features. This is done independently of theunderlying Operating System using a combination ofUser Accounts, User Groups and Security Rights. Reports Association is the process by which SoftwareAdministrators can make Reports available toPharmGuard Toolbox 2 users. Execution Policy refers to the general settings thatSoftware Administrators can customize to defineoperational characteristics of the software.Access Control To use PharmGuard Toolbox 2, users must first log in usinga user name and password. This user name and passwordare used to uniquely identify a User Account associated withthe user. The User Account is a member of one or more UserGroups that define the Security Rights granted to its respectivemembers. Security Rights determine the operations a user willbe allowed to access during a User Session. A User Session is thetime from successful login until logout, during which time auser will have access to operations based on the Security Rightsgranted to the user.CAUTION: Keep passwords confidential and periodicallychange them to protect against security violations.8

PharmGuard Toolbox 2Administrator’s ManualSecurity RightsThere are four Security Rights implemented byPharmGuard Toolbox 2: Administrator* Editor PromotionBiomedEach User Group will have one or more of theseSecurity Rights enabled, thereby granting allmember User Accounts the respective SecurityRight during log in. The following table showsall Security Rights supported by PharmGuardToolbox 2 and the operations that can beperformed when granted the respective SecurityRight. *The PharmGuard Toolbox 2 Administrator shouldalso be the Administrator on the PC.Features/OperationsAccess ControlDelete/Unlock ConfigurationReport AssociationExecution PolicyChange PasswordDevice SetupLearn DataTeach DataCreate PackageCreate & Modify ConfigurationOpen ConfigurationSave ConfigurationPromote ConfigurationView ReportsImport Syringes** Can only perform a “Save As”. Administration WARNING: Medfusion Model 4000 pump only: In order to“Teach” Configurations to the pump, users will need accessto the pump’s Biomed menu passcode. Since there are avariety of functions in the Biomed menu that must havelimited access, it is recommended that Biomed securityrights be limited, and users in that group be fully trainedon which functions they should use. Unauthorized use ofcertain of the functions within the pump’s Biomed menumay create a major hazard, which could lead to seriousinjury or death to a patient.PromotionEditBiomed ** ** CAUTIONS: Appropriate training should be provided to all usergroups in the functions that they will have access to, aswell as an explanation of the consequences of misuse. Users should only be granted sufficient Security Rights toperform their respective duties; unlimited access couldpose a security risk. Medfusion Model 4000 pump only: If your facility usesthe PharmGuard Server, users who have security rightsallowing them to “Create Package.” will not be ableto deploy the package to pumps unless they have thedeployment role activated in the PharmGuard Server. 9

PharmGuard Toolbox 2Administrator’s ManualUser GroupsUser Groups define the Security Rights granted to all UserAccounts that are members of the respective group. TheseSecurity Rights determine the features and operationsaccessible during a User Session. Administrators can accessthe User Groups window by clicking Tools Administration User Groups.The User Groups window lists all User Groups defined in thecurrent Security File with a brief Description and implementscommands to create, modify, and delete User Groups. Tomodify or delete a User Group, first select the group then clickthe respective button.Usability: The Administrators User Group is a built-in User Groupwith Administration Security Rights. The group’s Status cannotbe changed and it cannot be deleted.10Creating a User GroupBeginning at the User Groups window: Click the New button. In the User Group window, type the Group namein the space provided. User Group names must beunique. Select the Status of the User Group from the dropdown menu:ActiveUser Group members are allowed to login and are granted the Security Rightsdefined by the User GroupLockedUser Group members are not allowedto log in and are directed to contactSystem Administrators for furtherinformation.DisabledUser Group members are not allowedto log in and fail with an unknown UserAccount error. Enter a brief description of the User Group in theDescription field. This field is optional. Select one or more Security Rights to associate with theUser Group by clicking on the check box next to therespective Security Right. Click OK to save the changes or Cancel to exit thewindow.

PharmGuard Toolbox 2Administrator’s ManualModifying a User GroupBeginning at the User Groups window: Select the name of the User Group you want to modifyand click the Modify button. In the User Group window, modify the contents asneeded. Click OK to save the changes or Cancel to exit thewindow.Deleting a User GroupBeginning at the User Groups window: Select one or more User Groups you want to delete andclick the Delete button. Confirm the deletion. Click Yes to delete the UserGroup(s) or No to cancel the deletion and return to theUser Groups window.11

PharmGuard Toolbox 2Administrator’s ManualUser AccountsWhen logging in to the software, users must supply boththeir User name and Password. This information is used toidentify the respective User Account that contains an optionalDescription, the User Account’s Status, the user’s Full name andUser Group membership information. Administrators can accessthe User Accounts window by clicking Tools Administration User Accounts.The User Accounts window lists all User Accounts defined inthe current Security File with a brief description and implementscommands to crea

PharmGuard Toolbox 2 Administrator’ ual Installation and Removal PharmGuard Toolbox 2 is distributed on a read-only compact disk (CD-ROM). The CD contains all components needed for PharmGuard Toolbox 2 to operate properly, demonstration files, and a setup program that installs the soft