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By identifying individual competency levels, theStandard enables organisations to assess howefficiently, effectively and ethically procurement isbeing carried out.For private sector organisations.measuring procurement teams against theStandard can help to improve organisationalperformance, in terms of cost-effectiveness,compliance with ethical best practice andlegislation, and the reputation ofprocurement in itself with internal seniormanagers, board members, suppliers,customers and competitors.For public sector organisations.the Standard supports the cost-effectiveand efficient use of funds that is soimportant for public servants, governmentministers and members of the generalpublic, who are anxious to see ethical andgood use of public money.For individuals.measuring their own knowledge andcapabilities against the competency levels inthe Standard helps to identify developmentneeds, prepare for performance managementor reviews and plan a career developmentprogramme.Go online globalstandard.cips.org09

The Standard onlineDeveloping and planning a professional development journey couldn’t be easier.So far, over 75,000 professionals have used the Standard online to help with careerdevelopment planning.Global Standard for Procurement and SupplyStep1: Choose a LevelChoose a LevelGlobal Standard for Procurement and SupplyTacticalStep1: Choose a LevelOperationalChoose a al Standard forProcurement and SupplyGlobal Standard for Procurement and SupplyAdvanced professionalManagerialStep1: Choose a LevelStep1: Choose a LevelChoose a LevelProfessionalTacticalChoose a LevelOperationalAdvanced nalManagerialAdvanced professionalProfessionalAdvanced professionalGo to globalstandard.cips.org and follow the simple steps as illustrated below.Step 1Choose your level ofcompetencywww.cips.orgStep 2Choose a themeStep 3Choose a segmentfrom the themeStep 4Review your chosensegment and followthe related links toCIPS Knowledge, toolsand resources to helpfill your knowledgeand skills gap.

CIPSSelf-Assessment onlineIndividuals can align themselves against the Standard andplan their next career move.Using hundreds of live job roles advertised throughout the world, we’vecreated over 40 job profiles and mapped each role against the Standardthemes and levels. By assessing their own skills and knowledge it helpsindividuals to truly demonstrate their relevance and increase their valueto employers.Firstly, individuals explore the knowledge and capabilities identified inthe Standard then self-assess their own skills against the Standard,create their own profile and measure it against the other procurementjob profiles. At the end of the assessment a personalised report will helpto create a learning and development plan.Our online self-assessment is afree member resource thatprovides in-depth procurementknowledge and capabilityanalysis that identifies levels ofcompetency to inform futuredevelopment opportunities.To self-assess your level ofcompetency we recommend thatyou read through each themethen select your level based onyour understanding. You can thenreview your job profile to seeif it matches your actualcompetency level.Dr Gary Ramsden MCIPSCIPS Head of EducationDevelopment & Standards11

Pillar: Infrastructure StandardsTheme 1: Position and Influence of Procurement and SupplyThis theme helps individuals to recognise the contribution that effective procurement and supplycan make in organisations and in supply chains. The sphere of influence of procurement and supplychain personnel and functions should be promoted to all stakeholders, as the theme identifies goodpractices to achieve greater recognition by individuals and teams at an organisational level.TACTICAL COMPETENCY LEVELSegment 1.1 Understanding the Role of Procurement and Supplywww.cips.orgKnowledge: Will know and understand:Capabilities: Will be able to:The different terms that relate to procurement andsupply, supply chain management and logisticsExplain the roles of procurement and supply, supplychain management and logistics to colleagues andacross the organisationThe roles and benefits of procurement and supply inorganisationsExplain the roles and benefits of procurement and supplyin organisations to colleagues and across the organisationHow effective procurement impacts on profitability orcreating savings and efficiencies for the organisationDemonstrate how effective procurement can contributeto improving profitability, savings and efficiencies forthe organisationThe typical proportion of costs accounted for by theprocurement of goods and servicesDemonstrate and create the typical proportion of costsand budgets accounted for by the procurement ofgoods and services to colleagues and across theorganisationThe 5 rights that relate to procurement and supply Price/cost Quantity Quality Place TimeExplain how the 5 rights apply to commercialtransactions or agreementsInternal and external customers and their priorities forprocurement and supplyIdentify the different internal and external customersand recognise their different priorities for procurementand supplyThe main internal and external stakeholders inprocurement and supply and how they influenceprocurement and supply activitiesIdentify the stakeholders that can influence the work ofprocurement and supplyThe different objectives of a procurement and supplyfunctionPromote commitment amongst colleagues andstakeholders to achieve the objectives sought by aprocurement and supply functionThe creation of centralised, devolved and lead buyingstructures of procurement and supply functionsExplain to colleagues and across the organisation theadvantages and disadvantages that can be associatedwith centralised, devolved and lead buying structuresfor procurement and supplyThe tiers of a supply chainIdentify and assess the different organisations that areinvolved in the organisation's supply chainDifferent types of procurements such as: Capital and revenue purchases Products, services and construction works Direct and indirect Outsourcing and insourcingAdvise internal stakeholders on the different types ofpurchases that will typically be contracted for by theorganisation

TACTICAL COMPETENCY LEVELSegment 1.2 Apply Procedures that Regulate Procurement and SupplyKnowledge: Will know and understand:Capabilities: Will be able to:The documentation typically used in procurementand supply Requisitions Orders Delivery notes Invoices Other documentsAdvise colleagues on the different documents used inthe procurement and supply function and to personnelacross the organisationThe use of documented policies and procedures for thework of procurement and supply, including: The responsibilities for procurement Regulations relating to competition Levels of delegated authority Responsibilities for the stages of the sourcingprocess Invoice clearance and paymentEnsure that procedures are complied with by internalcustomers and stakeholdersThe need for approvals in the administration ofrequisitions, orders and invoicesWork to ensure that internal stakeholders obtainapprovals for the commitments to requisitions, ordersand invoicesEffective communication with suppliers and customers,both verbally and in writing to clarify requirements andto confirm understanding of requirementsUse clear and effective communication methods, bothverbal and written, when dealing with suppliers andcustomersHow to ensure that requisitions, orders and invoices areclear and correct and clarify requirements whencommunicating with stakeholdersWork to ensure that requisitions, orders and invoicesand other documentation relating to procurement andsupply are clear and correctThe use and roles of ethical codes in procurement andsupplyEncourage the behaviour and actions of colleagues andother stakeholders to be in keeping with ethical codesfor procurement and supplyThe principles of corporate governance that apply toprocurement and supplyExplain the main principles of corporate governancethat apply to the organisation's procurement andsupply function13

OPERATIONAL COMPETENCY LEVELSegment 1.3 Advising Stakeholders on the Role of Procurement and Supplywww.cips.orgKnowledge: Will know and understand:Capabilities: Will be able to:The inputs that internal and external stakeholders canmake in procurement and supplyResearch, assess and prioritise stakeholders'requirements to ensure value for money outcome andrisk assured solutions are achievedThe conflicts of interest that can exist in the work ofprocurement and supply and how to deal with themDeal effectively with conflict that may arise withstakeholders to ensure the objectives of procurementand supply are prioritisedThe use of documented policies and procedures for thework of procurement and supply, including: The responsibilities for procurement Regulations relating to competition Levels of delegated authority Responsibilities for the stages of the sourcingprocess Invoice clearance and paymentAdvise stakeholders on the interpretation of proceduresfor procurement and supplyProcedures for the separation and segregation of dutiesAdvise internal stakeholders of the procedures thatapply to the separation and segregation of duties inperforming roles in procurement to prevent fraud anderrorThe use of codes of ethics in procurement and supplyMonitor the work of internal stakeholders to ensurethat the codes of ethics in procurement and supply areupheldComparisons of centralised, devolved and hybridstructures for carrying out procurement and supplyactivitiesExplain to colleagues and other internal stakeholdersthe different structures that can be adopted forprocurement and supply activities while recognisingtheir strengths and weaknessesThe use and purposes of financial budgets that impacton procurement and supplyAdvise internal stakeholders on procurement andsupply issues that impact on the creation andmanagement of financial budgets

OPERATIONAL COMPETENCY LEVELSegment 1.4 Improving the Role of Procurement and Supply within the OrganisationKnowledge: Will know and understand:Capabilities: Will be able to:The design of typical organisational structures and theposition of procurement of supply in the organisationalstructurePromote the position and potential influence ofprocurement and supply in the organisational structureThe main influences that shape organisationalbehaviourIdentify the different behaviours to internalstakeholders adopted by individuals, groups andorganisations and use appropriate approaches toenhance effectivenessThe different behavioural characteristics of individualsthat can impact on their management while in theprocurement and supply chain functionRecognise the different behavioural characteristics ofindividuals and how these differences should shapemanagement styles appropriate to different situationsThe motivation of individuals involved in theprocurement and supply functionMotivate and support colleagues and other internalstakeholders to achieve their commitment to the workundertaken in procurement and supplyThe use of documented policies and procedures for thework of procurement and supply, including: the responsibilities for procurement regulations relating to competition levels of delegated authority responsibilities for the stages of the sourcing process invoice clearance and paymentContribute to the development and use of documentedpolicies and procedures for the procurement andsupply function and ensure their application bycolleagues and stakeholders15

MANAGERIAL COMPETENCY LEVELSegment 1.5 Developing Supply Chain Managementwww.cips.orgKnowledge: Will know and understand:Capabilities: Will be able to:Sources of competitive advantage such as low cost,sources of differential advantage such as innovation,product/service range, brand image and customer careEnsure that the procurement and supply functionsupports the achievement of the organisation's sourcesof competitive advantageThe added value to organisations that can be achievedthrough effective supply chain management by: Reducing prices and total costs Improving quality Reducing time to market and achieving deliveries torequired timescales Encouraging innovation Reducing risk and supply chain vulnerability Promoting sustainable procurementCreate plans with stakeholders to improve supply chainmanagement and add organisational valueThe development of integrated supply chains, supplynetworks and supply chain managementLiaise with stakeholders to develop supply chains,supply networks and supply chain managementThe importance of collaborative and competitivestrategies for improving supply chain management andhow they differ from each otherDevelop appropriate strategies and plans for improvingsupply chain management with stakeholders andpromote their useThe main risks that can impact on supply chains andhow they can be mitigatedWork with stakeholders to mitigate or manage risks thatcan impact on supply chainsStandards and legislation that apply to bribery,corruption and fraud in organisations, their applicationand why this is importantWork with stakeholders to eliminate corruption andfraud in supply chains

PROFESSIONAL COMPETENCY LEVELSegment 1.6 Leading the Procurement and Supply FunctionKnowledge: Will know and understand:Capabilities: Will be able to:The use of vision statements to improve procurementand supply chain managementCreate and implement an appropriate vision for theorganisation that promotes procurement and supplychain management both internally and with externalstakeholdersThe roles of a leader and the activities of leadership inthe procurement and supply functionDemonstrate effective leadership skills withstakeholders by developing, communicating andpromoting the purpose, values and vision of improvedprocurement and supply chain management across theorganisation and with suppliersHow to assess the sources of power with internal andexternal stakeholders and why this is importantSteer the procurement and supply chain functionthrough difficulties and challenge, recognising thesources of power with internal and externalstakeholders and managing the impact on theorganisation and its supply chainsLeadership behaviours and stylesDemonstrate leadership behaviours and styles thatpromote procurement and supply chain managementboth internally and with external stakeholdersThe distinction between transformational andinspirational leadership skillsSteer the procurement and supply chain function byadopting appropriate leadership skills to promoteprocurement and supply chain management bothinternally and with stakeholdersDifficulties and challenges to the function fromstakeholdersPromote the benefits of the procurement and supplychain function to stakeholders dealing with difficultiesand challengesTechniques for stakeholder mapping including primary,secondary and key stakeholder classificationsEvaluate stakeholders and execute plans to achieveeffective procurement and supply chain managementwith stakeholdersThe use of communication plans to enhanceprocurement and supply chain managementCreate communication plans to achieve the buy-in tothe procurement plan by internal and externalstakeholdersHow to develop expenditure approval levelsDevelop policy for procurement and supply expenditureapproval levelsThe impact of policy, legislative and regulatoryrequirements on the supply chainCommunicate an understanding of policy, legislativeand regulatory requirements affecting the supply chainto stakeholdersThe application of procedures and governance affectingprocurement and supply chain managementDevelop and implement relevant procedures andgovernance for effective procurement and supply chainmanagement with stakeholders17

PROFESSIONAL COMPETENCY LEVELSegment 1.7 Developing the Strategy for Procurement and Supply within the Organisationwww.cips.orgKnowledge: Will know and understand:Capabilities: Will be able to:The main characteristics of strategic decisions inorganisationsUse and apply strategic decision-making techniques toformulate improvements to procurement and supplychain managementThe alignment of corporate, business andfunctional levels of strategy in organisationsContribute to the development and implementation offunctional, business unit and corporate strategiesDifferent approaches to the development of strategy inorganisations such as: Rational planning Emergent and logical incrementalismEvaluate the different approaches to strategydevelopment and ensure that relevant issues are fedinto strategy development and implementation for theprocurement and supply chain functionand are aligned with the needs of the organisationThe impact of globalisation on the development ofstrategy for effective Procurement and SupplyDesign and implement strategies for the procurementand supply chain function that take account of theimpact of globalisationThe contributions that the procurement and/or supplychain functions can make to the achievement ofcorporate objectivesPromote the contributions that the procurement orsupply chain functions can make to achieving corporateobjectives across the organisation, with stakeholdersand with the supply chainCorporate governance for Procurement and SupplyWork with internal stakeholders to establish anappropriate and effective process and framework thatsupports corporate governanceThe main methods for achieving cultural acceptance ofstrategies in organisationsDevelop and implement plans and actions withstakeholders to achieve the cultural acceptance ofstrategies that reflect effective procurement and supplychain managementHow change management processes can addressresistance to change from stakeholdersEvaluate how change management processes canaddress resistance to change and develop a changemanagement strategy that deals with resistance tochange

ADVANCED PROFESSIONAL COMPETENCY LEVELSegment 1.8 Building Strategic Relationships with StakeholdersKnowledge: Will know and understand:Capabilities: Will be able to:Consultants, clients and the consulting processUndertake an assessment of the expectations of clientsand be able to manage expectations through acontrolled processThe impact of policy, legislation and regulation on theprocurement and supply chain management functionPromote and apply relevant policy, legislation andregulation affecting procurement and supply chainmanagementThe differences between consulting and counsellingskills and why consulting skills are critical to driving andinfluencing organisational changeIdentify situations in interactions with stakeholders toprovide consulting advice or a counselling approachApproaches to managing strategic stakeholderrelationshipsPromote and develop effective strategic stakeholderrelationships through the use of appropriateorganisational processes, systems and practicesThe range of

and supply. Typical job roles Administrative Assistant, Purchasing Assistant, Contracts Administrator, Stock Controller, Inventory Planner, Assistant Buyer and Assistant Contracts Officer. Buyer, Procurement Executive, Procurement Specialist, Contracting Officer, Supply Chain Analyst.