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HUMAN RESOURCESPERSONNEL, TIME & ATTENDANCEPERSONNEL AND PAYROLL REFERENCEHuman Resources Matters!Personnel and Payroll ReferencePage 1 of 40Revised 6/10/2021
This packet includes a listing of items for your information in preparing employee transactions and reading various reportsand screens generated by the Personnel/Payroll System. Codes are listed in bold followed by their description. If youhave any questions, please call us at 305-375-4011. Thank you.BARGAINING UNIT CODESCHANGE REASON CODESCOMMERCIAL DRIVER’S LICENSEDATES (various Personnel related dates)DEFERRED COMPENSATION LIMITSDEPARTMENT DIRECTORYDEPARTMENT MERGERSEDUCATIONAL LEVEL CODESEFFECTIVE DATES OF REDUCTIONS/RESTORATIONSEMPLOYEE ESSENTIAL CODESEMPLOYEE STATUS CODESENTITY CODESETHNICITY CODESEVALUATION RATINGS AND TYPESEXECUTIVE BENEFITSFAMILY MEDICAL LEAVE ACT (FMLA)FICA CODES AND RATEFLEX DOLLARSFRS VESTING REQUIREMENTSGENDER CODESJOB CATEGORY CODESJOB FAMILY CODESJOB STATUS CODESLEAVE ACCRUALS: PART-TIME EMPLOYEESLIFE INSURANCE OVER 50KLONGEVITY ANNUAL ACCRUALLONGEVITY BONUS AWARD (LBA)LONGEVITY STEPSMARITAL STATUS CODESMEDICAL CLASS CODESMEDICARE RATEMERIT INCREASEMINIMUM WAGEMONEY ADJUSTMENT CODESNON-MAYOR PURVIEW DEPARTMENTS/OFFICESORDINANCES Sick/Annual Leave Payout to Employees Under InvestigationLiving Wage and Domestic LeavePaid Parental Leave OrdinancePAR CODESPAY EXCEPTION CODESPAY KIND CODESPAYROLL DEDUCTION CODESPREMIUM PAYPROTECTED CLASSRETIREMENT PLAN AND DROP CODESSICK LEAVE PAYOUTSUB ENTITY CODESSUPERVISOR STATUSTAX WITHHOLDING CODESWAGE ADJUSTMENTS (Historical)WORKERS’ COMPENSATION CODESPersonnel and Payroll ReferencePage 2 of 811-121818192020202021206/10/2021Disclaimer: If questions of interpretation arise as a result of the attempt to make these compensation and benefits provisions easy to understand, the respective CBA, orapplicable source document shall remain the final authorities.
EMPLOYEE STATUS raineeAHEmergencyAJATAXAfter a probationary period is successfully served, an employee is placed in thisstatus code. Only full-time classified service employees occupy this statuscode.This status is used when an employee is hired into a full-time classified serviceposition. Probationary period is 26 pay periods.This status is used for full-time employees exempted from the classified serviceby Section 2-41 of the Miami-Dade County Code. No probationary period isserved.A full-time employee who has not met all the qualifications of the specified job.A full-time position where unusual conditions exist which require immediateemployment. Appointments to this status code should not exceed thirty (30)days unless approved by Human Resources.SubstituteA full-time appointment. Employees assigned this status are replacing a fulltime employee who is unable to be on the job.Acting Appointment in the A full-time temporary appointment of an employee to a vacant position that is inClassified Servicerecruitment status. Appointments should not exceed six (6) months unlessapproved by Human Resources.A full-time provisional appointment of a full-time employee to a position in theActing Appointmentexempt service, pending recruitment. Appointments should not exceed six (6)Exempt Employeemonths unless approved by Human Resources.PART-TIMEAEPart-timeAWFarmworker TraineesA position in which an employee works fewer than 40 hours per week.Employees usually work various schedules throughout the year.Non-full-time and non-career service.TEMPORARY/SEASONAL (Not eligible for Sick or Annual leave)ADTemporaryAGSeasonalAUPollworkersA provisional or short-term position (non-career service). Appointments are notto exceed six (6) months in any one year unless approved by HumanResources.A non-career service position for only certain periods of the year (e.g., summer,elections).Employees hired to work during an election. Non-full-time and non-careerservice.NON-COUNTY EMPLOYEEAYNon-County EmployeePersonnel and Payroll ReferenceThis status is used to identify an individual who is being paid through the payrollsystem for a specific administrative reason, but is not a County employee.Page 3 of 406/10/2021Disclaimer: If questions of interpretation arise as a result of the attempt to make these compensation and benefits provisions easy to understand, the respective CBA, orapplicable source document shall remain the final authorities.
EMPLOYEE STATUS CODESSEPARATION (B)BA Voluntary ResignationBB Resignation By Abandonment of PositionBC Working ConditionsBD Work HoursBE Work LoadBF Dissatisfied with SupervisorBG Dissatisfied with Co-WorkersBH Disagree with Departmental PoliciesBITerminated BI Enrollee, No PCD generatedBJDislike DutiesBK Want More Responsible WorkBL Insufficient PayBM Little Chance for PromotionBN Accept Other EmploymentBO Florida Back to WorkBP Job DissatisfactionBQ Moving From AreaBR Pursuance of Domestic DutiesBS Attend School Full-TimeBT Personal Reasons Not Job RelatedBU Poor HealthBV No Reason GivenBW Separations - OtherBX Resignation or termination subject to Ordinance98-34. No annual or sick leave payout.BY Non-County EmployeeBZ Resignation; not in good standing. Not eligiblefor sick leave payout.LEAVE OF ABSENCE (C)CA Military LeaveCB Maternity LeaveCC Educational Leave - Job RelatedCD IllnessCE SuspensionCF For The Good of County ServiceCG PersonalCH DisabilityCI Leave of Absence greater than 2 yearsCJ Child CareCK No Pay Status - Temporary RemovalCL CompulsoryCM Family LeaveCX Suspended under Miami-Dade County Code2-42 (22)Personnel and Payroll ReferenceDISMISSAL (D)DA IncompetencyDB Offensive ConductDC DishonestyDD InsubordinationDE Chronic Absenteeism/TardinessDF Loss of License or CertificateDG Convicted of CrimeDH Negligence or Willful DamageDI Under InvestigationDJ Violation of Departmental RuleDK Physical or Mental ImpairmentDL Poor Driving RecordDM Falsification of ApplicationDN Drug/Alcohol Test ResultsDX Other ReasonOTHER SEPARATION (E)EA Fail to Satisfy Probationary PeriodEB End of Temporary WorkEC DeathED LayoffEF Co-op Return to SchoolEG RetirementEH Expired Layoff RightsEIMedical DisabilityEJAdministrativeEK End of Training Under Federal GrantEL Deceased In Line of DutyEM Line of Duty 100% Disability RetirementER Retired End of Departure Incentive Program(DIP)EU In Between ElectionsEARLY RETIREMENTDEPARTURE INCENTIVE PROGRAM (DIP)RC DIP Retiree (Cash Option Selected)RIDIP Retiree (Insurance Option Selected)Page 4 of 406/10/2021Disclaimer: If questions of interpretation arise as a result of the attempt to make these compensation and benefits provisions easy to understand, the respective CBA, orapplicable source document shall remain the final authorities.
PAY EXCEPTION CODES BI-WEEKLY SUPPLEMENTS1 STEP EXCEPTIONSFRSYes0A Lifeguard 1 & 2 – EMTYes0B Professional Engineer CertificateYes0C Stenographic Reporter - CertifiedYes0D Forensic Technician - EmbalmersYes0E Tax Collection - CertifiedYes0G Police DispatchersYes0H Track Equipment OperatorYes0ISolid Waste Training ProgramYes0J Registered GeologistYes0K* Air Truck – FireYes0L* Hazardous Materials - FireYes0M* Logistical Services - FireYes0N* Air Rescue – FireYes0P Traffic Signal Technicians 1, 2 andSupervisor - Bench TechniciansYes0Q Trades Supervisor ContractorYes0R Social Work AdvocatesYes0S RER - Demolition & RenovationYes0T RER - Scuba/UnderwaterYes0V Trash Truck Driver 1 - Roll Off VehicleYes0W Courts - Primary ClerkYes0X Rail Structure & Inspection SpecialYes0Y Airport Attendant - Auxiliary AirportYes0Z Courtroom Clerk 1YesCT Corrections Technician IRB/CSBYesCV W&S Civil Violation NoticesYesFICNG Fuel System Inspector CertificationYesFO Fireboat Operator - FireYesFS Fire Safety Specialist Fire Inspector 2YesHN Hostage NegotiatorYesHZ W&S Hazardous DutyYesK2 Police assigned two dogsYesK9 Police assigned one dogyesME Medical Examiner’s OfficeYesMP Mass Appraisal SpecialistYesPI Payment Card Industry ProfessionalCertificate (Eff: 12/31/18)RC Certified Rehabilitation Counselor Certification YesYesSE Service Excellence SupplementYesTS Transfer Station SuperintendentYesWC Welder’s Pay (Eff. 2/11/08)YesWD Water Distribution System Operator LicenseYesWS W&S Customer Service Rep. 2 Call CenterYesZA* Special Operations; FireYesZB* TRT - Marine; FireYesZC Paralegal/Legal Assistant CertificationYesZD* Hazmat Specialist - FireYesZE Videographer/EditorYesZF* TR/Technical Response TruckYesZG Forensic Investigator CertificationZH Courts Central DV Intake Unit Family Division YesYesZJ Positive Attitude Change Tool CertificationYesZK FDLE Training CertificationPersonnel and Payroll Reference1 STEP EXCEPTIONSZL Certified Forensic Computer ExaminersZM Field Training CoordinatorsZN* CFO in Communications Division (Eff. 7/18/16)ZP FL State Certified Real Estate AppraiserZV Venom ResponseZ1 Correctional Officer as Recreational OfficerZ4 MDT Supervisor Instructor for RailZ5 Property Appraiser-Cert. FL Evaluator (CFE)Z6 First LieutenantZ7 Field Training SupervisorZ8 Fingerprint - IAI Certificate00 Boot Camp01 Leadworker02* Firefighter Driver/Operator03 Assistant Training Officer - CorrectionalOfficer, Corporal and Sergeant04 Split Shift05 Night Differential06 Educational Incentive Pay - BA07 Trades Allowance - AFSCME 199 & 154208 Certification of Florida Evaluators1B Police Assigned to MIA1C Electronic Courtroom1D Criminalist 1, 2 & 3 - Certified1E Heavy Equipment Tech. Auto Mechanic1F Certified Compensation Professional1G Society Human Resource Mgmt. Cert.1H Forensic Photographer IAI sYesYesYesYesYesYesYesYesYesYesYesYesYesYes(Eff. 4/26/04)1J1K1L1M1N1PForensic Artist IAI Certified (Eff. 4/26/04)Aircraft Tech Power Plant Cert (Eff. 7/8/02)Aircraft Tech FAA Airframe Cert (Eff. 7/8/02)Cadastral & Sr. Cadastral Tech. (Eff. 8/2/04)Water/Wastewater Treatment Plant OperatorLicense (Eff. 7/19/04)Courtroom Clerk 1 - Unified Family CourtYesYesYesYesYesYes(Eff. 5/9/05)1QRegistered Interior Design LicenseYes(Eff. 10/10/05)1R1S1T1U1V1W1X1Y1Z101112*13*Page 5 of 40Arsons Unit Investigators (Eff. 7/3/06)Forensic Health Care Unit (Eff. 7/3/06)Temporary ReclassificationSubstance Abuse Professional CertificateAssociate in Risk Management CertificationForensic Toxicology CertificationSurvey Technician CertificationVeterinarian Masters in Public HealthPurchasing & Contract Procurement Class.Certified Public Accountant (CPA)Trades Allowance - Water and SewerFire Pers., Bureau Officer-in-ChargeFire College 10/2021Disclaimer: If questions of interpretation arise as a result of the attempt to make these compensation and benefits provisions easy to understand, the respective CBA, orapplicable source document shall remain the final authorities.
PAY EXCEPTION CODES BI-WEEKLY SUPPLEMENTS1 STEP EXCEPTIONS (continued)14* Fire Safety Bureau Personnel15 Police Acting Ranks16 Field Training Officer17 Certified Employee Benefit Specialist18 Trades Allowance - Non-Union19 Certified Professional Secretary2C On Call20 Certified Addictions Professional (CBAPF)44 Underwater Search & Recovery5G Fire Diver's Pay (Eff. 3/29/04)54 Motorcycle Patrol Duty98 Emergency Medical Dispatcher (EMD)*IAFF: When at max, L1 or L2 pay exceptionsare paid 5% from max step, L1 and L2 steps2 STEP EXCEPTIONSHM Hazardous Materials SubcommitteeZ2 Correction Department TradesZ3 Correctional Officer Maintenance Supervisor2B Waste Supervisor Garbage Division21 Night Differential22 Appraiser or Assessment Evaluator Supervisory Classifications Only23 Airfield Proficiency Allowance24 Mosquito Control Inspector Certification25 Programmer 2 On-Call26 Water & Sewer On-Call27 W&S Hazardous Duty28 Landside Operation Specialists Certification29 Licensed Independent Adjuster42 Special Response Team47 Explosive Materials5U Non-Sworn esYesYesYesYesYesYesYesYesYesYesYesYesYesYes3 STEP EXCEPTIONS63 Police Officers and Sergeants Not Classifiedas Aircraft Operators Assigned to that FunctionYesTotal Step Supplements123PERCENTAGE ADJUSTMENTSPercent8A Special Projects - Fire Chief5%2.5%8B State Certified Instructors - TrainingDiv.1%8D Fire Prevention Inspector I3%8E Fire Prevention Inspector II5%8F Fire Prevention Inspector III2%8G NFPA Plan Examiner 1 Certification2%8H Florida Certified Fire Inspector II1%8IFire Investigator I3%8J Fire Investigator II6%8K Fire Investigator III9%8L Fire Investigator IV5%8M** First Responders PBA7%8N Sergeant-At-Arms5%8Q Certified Internal Auditor5%8R Non Fire Rescue Response - NonEMT (FRR) - Fire14%8S Competency Milestone PBA7%45 TWU Nights (Eff. 10/19/2020)5%48 Observers in Aircraft3%84 Fire Safety Bureau - CertifiedInspectors5%85 Airport - Certified Fire Rescue & FireDepartment Certified86 Special Investigator - Director's Office 5%5%87 Fire - EMS Personnel88 Fire - EMS Captains and Lieutenants 2.5%10/14 Shift5%89 Pay supplement for Non-BargainingUnit employees at max working in ahigher class5%AS Animal Services Department2.5%CS Confirmed Spaces6%C6 PBA COE Employees3%EO Solid Waste Enforcement Officer1%HK W&S Hazardous Duty5%MS Medical Surveillance Hazardous Pay19%NC EMT or Paramedic (non-ProtocolCertified)24%PC Paramedic (Protocol Certified)5%RU Rescue Transportation UnitTU Transit Bus Operator, Train Operator 1.5%& Guideway Inspection SpecialistAllowance2%UD Underground Dry Wells - PumpStation Division4%WO Waste Operations/Environments5.5%Z9 ** Certification by State of YesYesYesYesYesYes**Police Base PayTotal Percent SupplementsPersonnel and Payroll ReferencePage 6 of 40346/10/2021Disclaimer: If questions of interpretation arise as a result of the attempt to make these compensation and benefits provisions easy to understand, the respective CBA, orapplicable source document shall remain the final authorities.
PAY EXCEPTION CODES BI-WEEKLY SUPPLEMENTSFLAT DOLLAR PAY ADJUSTMENTSFLAT DOLLAR PAY ADJUSTMENTS (Continued)FRS3C Premium Pay (Solid Waste, Aviation & 70.00 YesGeneral)4A*4B*4C4D4M*4143**Fire Associate Arts DegreeFire Baccalaureate DegreePremium Pay (W&S & TWU)Waste Equipment OperatorCareer Development II MaximumSpecial Investigative DutyPBA Hazardous Duty (No YesYesYesYesYes70 Night Differential BU: GLC Premium Pay Non-bargaining unitemployeesLT Librarian 1 TraineeLW Living WageWA Waste Attendant LandfillWE Waste Equipment Operator Landfill**Police Base Pay64.00 Yes70.00 Yes80.13 Yes100.00 Yes200.00 YesTotal Flat Dollar Supplements42Employees (AF status)46Correctional LT, Police Captain49 Police Standards5A Career Development 5 – Max5C Fire Hazardous (No trainees Employees150.00 Yes11.54 Yes48.46 Yes125.00 Yes(AF Status)5E5H5I5J5K5L5M5N5PHUD Site Manager - Class 14 ASE Automotive CertificationsMaster Truck Equip. Tech. ASE8 ASE Certification7 ASE Heavy Truck CertificationsLevel 1 Emergency Vehicle TechnicianLevel 2 Emergency Vehicle TechnicianLevel 3 Emergency Vehicle Technician4 ASE Heavy Truck Certifications 58*59*6A4 ASE Cert Collision Repair and Refinish3 ASE Cert Collision Repair and RefinishCareer Development 1Career Development 6Police Associate Arts DegreePolice Baccalaureate DegreeCareer Development 2Career Development 3Career Development 4Career Development 5Career Development III MaximumCar Commuting Allowance - Taxing onVehicle60* Career Development Maximum AdjustingFactor61 Automotive Trades Allowance11.54 Yes20.00 YesAFSCME - 199 & 154262Water & Sewer Trades Allowance (Over20.00 Yesmaximum - Step 99 employees only)7C Premium Pay (GSAF)HG Honor GuardHS Longevity Supplement (Value of ½ step) BU C effective 12/17/201870.00 Yes50.00 Yes½ step Yes*Supplemental Pay Required by Florida StatuteSalary Incentive for Firefighters: Chapter 633.422a. 50/month for an associate degree, “which degree isapplicable to fire department duties.” (pay exception code4A)b. 110/month for a bachelor’s degree, “which bachelor’sdegree is applicable to fire department duties.” (payexception 4B)Salary Incentive Program for Full-Time (Law Enforcement)Officers: Chapter 943.22a.b.c. 30/month for a community college degree or equivalent.(pay exception code 52)An additional 50/month for a bachelor’s degree. (payexception code 53) 120/month for completion of a combination of 480 hours ofapproved advanced and career development trainingcourses. Officers may receive the prorated amount of 20/month for each 80 hour training unit completed. (payexception codes 50, 51, 55, 56, 57, 58, 59, 60 and 4M).The maximum aggregate amount which any full-timeofficer may receive under this section is 130/month.PERFORMANCE ADJUSTMENT PROGRAM CODESThis program is utilized for non-bargaining, non-executiveemployees. These codes cannot be assigned unless theemployee currently has this code. This code is not transferableto another classification. *Indicates satisfactory performance.Evaluation During Fiscal PeriodCodeCJ%Factor .8877-78*78-79*79-801480-818INSURANCE CONTRIBUTION “MARKERS”(Used During 2/2010 through 10/2014)XM Medical Eligible Insurance Contribution (pre-tax N/Adeduction)XN Not Medical Eligible Insurance Contribution BU D effective 10/19/2020(negative adjustment) BU E effective 9/24/2018 BU F effective 1/27/2020Total Supplements BU G effective 1/27/2020 BU H effective 1/27/2020 BU K effective 12/17/2018 BU M effective 12/17/2018 BU P effective 9/24/2018 BU L effective 11/19/2018 prospective on anniversary datePersonnel and Payroll ReferencePage 7 of 40N/A2006/10/2021Disclaimer: If questions of interpretation arise as a result of the attempt to make these compensation and benefits provisions easy to understand, the respective CBA, orapplicable source document shall remain the final authorities.
MONEY ADJUSTMENT CODESDEPARTURE INCENTIVE PROGRAM (DIP)FRSNo78 DIP Compensatory & Holiday TerminationYes79 DIP Annual Leave TerminationNo80 DIP Cash OptionNo81 DIP Insurance OptionNo82 DIP Sick Leave Converted to Annual atTerminationYes83 DIP Pro-rated Longevity Annual LeaveTerminationNo84 DIP Pro-rated LBA Bonus at TerminationNo85 DIP Regular Sick Leave at TerminationNo86 DIP Additional Sick Leave Payment atTermination (up to 100% of hours)87 DIP Sick Interest Payment (Paid December, 1996 Noor January, 1997)ELECTIONS60 Pollworkers65 Election Support Workers94 Election Support Pay - County Employee194 Poll Worker Board - County Employee697 Pollworker MileageNoNoYesYesNoEXECUTIVES53 Executive Allowance54 Executive Benefit E4 (Eff. 10/5/98)55 Executive Benefit E7 (Eff. 10/5/98)56 Executive Benefits - Executive Reimbursement57 Executive Benefits58 Executive Benefits - Comm. Expense Allowance59 Executive Benefits - Car Allowance500 Biweekly Expense Allowance Executives510 Executive Medical Premium515 Executive Dental Premium520 Executive Vision Premium530 Executive Long-Term Disability545 Executive Deferred Compensation550 Executive Reimbursement (Non-Taxable)555 Executive Reimbursement (Taxable)556 Moving Expenses Reimbursement (Non-Taxable)557 Moving Expenses Reimbursement (Taxable)560 Annual Leave Purchase575 Executive Optional Life592 Executive Car Lease Value (Imputed Income)59H Car Expense Only Employees in Group onnel and Payroll ReferenceINCENTIVE PAY25 Longevity Bonus Award (LBA)29 Longevity Bonus Award - Correction32 Employee Suggestion Award34 Salary Bonus 91/92 (one-time bonus)36 Executive Bonus (AO 7-26) E1-E3 & EA40 Efficiency/Gain Share Bonus61 Employee of the Year Award133 Emergency Service Award Program Bonus(AO 7-11) Fire/Police Job Basis13
by Section 2-41 of the Miami-Dade County Code. No probationary period is served. AF Trainee A full-time employee who has not met all the qualifications of the specified job. AH Emergency A full-time position where unusual conditions exist which require immediate employment. Appoi
