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TULSACOMMUNITYCOLLEGETulsa Community CollegeRegular Meeting of the Board of RegentsMINUTESThe regular meeting of the Board of Regents of Tulsa Community College washeld on Thursday, August 16, 2018 at 3:00 p.m. at Northeast Campus.Board Members Present: Paul Cornell, Robin Ballenger, Caron Lawhorn, Ronald Looney,William McKamey, and Wesley MitchellBoard Members Absent: Samuel CombsOthers Present:CALL TO ORDERPresident Leigh B. GoodsonClerk for the BoardCollege AdministratorsLegal CounselRobin Ballenger called the meeting to order. The error wascorrected at the September 20, 2018 Board Meeting.Board Chair, ----------------Paul Cornell, called the meeting to order at 3:00 p.m.President Goodson confirmed compliance with the Open Meetings Act.ROLL CALLThe clerk called the roll and the meeting proceeded with a quorum.APPROVAL OF THE MINUTESA motion was made by Regent Looney and seconded by Regent McKamey to approvethe minutes of the regular meeting of the Tulsa Community College Board of Regentsheld on Thursday, June 14, 2018 as presented. The Chair called for a vote. Motioncarried unanimously by voice vote.
CARRYOVER ITEMSThere were no carryover items.PRESIDENT’S REPORT AND POSSIBLE DISCUSSIONPresented by President GoodsonPresident Goodson reported on highlights of TCC in the media.(Attachment: Handout of the President’s Highlights)STUDENT SUCCESS UPDATEIntroduction by Eunice Tarver, Provost and Associate Vice President of Diversity andInclusion1. My Dream Student Experience at Tulsa Community CollegePresented by Gloria Kirkpatrick, Diversity Outreach CoordinatorMs. Kirkpatrick gave a brief summary of the “My Dream Student Experience atTCC” My Dream Scholarship Program started in 2011 and has served 160 students.Many students are DACA students and the program allows them to work,attend school, and obtain a driver’s license.Offered annually and funded by private donors.Covers tuition for 3 years and 63 hours.Students apply while seniors in high school between February 1 and May 18.Students must not be eligible to receive any state or federal financial aid.Minimum high school GPA of 2.062 applicants, 46 received in the spring 2018 semester.Students who graduate can continue to OSU-Tulsa.80% of students who started in Fall 2017 are enrolled for Fall 2018.Ms. Kirkpatrick introduced two “My Dream” students who addressed the Board: Dayanna Palacios— Plans to study nursing.Omar Lopez – Recently graduated from TCC and is starting at OSU-Tulsa in Fall2018. Associates in Engineering, Mathematics and Mechanical Engineering;pursing a Bachelor’s in Mechanical Engineering and Master’s in Business.Works full-time in construction and remodeling. Plans on working as aresearch intern at OSU and working at the TCC Outreach Center. Omar is alsothe recipient of the OSU 10,000 My Dream Scholarship.Tulsa Community College Board of RegentsMinutes for the Regular Meeting on August 16, 2018Page 2 of 11
ACADEMIC AFFAIRS AND STUDENT SUCCESS COMMITTEE REPORTPresented by Regent Mitchell In the August committee meeting, Eunice discussed Equity Scorecard and threework streams they are focused on – transfer rate, completion rate, anddevelopmental education. The USC Equity Scorecard leadership group had theirfirst meeting and the question was addressed “Why are we focused so much onrace?” TCC is a “community” college. Data shows a discrepancy of degreecompletion due to race. The group also discussed barriers to entry.Retention Specialists addressed192 general concerns, and were alerted to 3,000concern flags. One particular general concern received involved food insecurity.As a result, TCC entered into an agreement with the local food bank.Eileen discussed enrollment data, which was in flux at the time.Dr. Hess and Terri Alonso talked about the addition of advisors reaching a 300 to1ratio of advisors to students. Dr. Hess also discussed the addition of 32 new facultymembers.The KPI Dr. Hess is most proud of is that for the first time in 10 years AfricanAmerican retention rate was higher than Caucasian. Pathways work is trulyworking with equity and outcomes. Diversity in staffing remains a challenge thatTCC is actively addressing.Dr. Clayton reported approximately 90% of new students attended new studentorientation.Another challenge is the fall-to-fall retention and yield rate.The KPI Dr. Clayton is most proud of was 58.7 to 62% increase in fall-to-fallretention.COMMUNITY RELATIONS COMMITTEE REPORTPresented by Regent McKameyRegent McKamey gave the report. The Committee reviewed open records charges for services from various peerinstitutions and found TCC to be comparable. The Committee was briefed on theOne Voice activity at the Tulsa Regional Chamber by Dr. Leigh Goodson and alsoreviewed the progress of the TCC Foundation multi-year campaign. TheCommittee received reports on federal and state legislative activity. The large outdoor advertising sign called The Marquee at the Southeast Campushas been updated with new technology for design and programming for theelectronic portion of the sign. The new electronic sign will allow timelycoordination by the Marketing and Communications Department of messages onevents or enrollment activities.Tulsa Community College Board of RegentsMinutes for the Regular Meeting on August 16, 2018Page 3 of 11
The TCC Foundation received 5,000 from the Hille Foundation for Second Chancescholarships. The TCC Foundation was awarded 100,000 from JPMorgan Chase Foundation fora workforce development initiative. This project will provide short-term trainingfor Tulsa Community WorkAdvance clients in Accounting and InformationTechnology. This population is considered hard-to-serve or long-termunemployed. The goal is to increase workforce availability in high demand jobsectors. The Vision in Education Excellence Dinner will be held Thursday, Sept. 26 and willhonor David Page. The Foundation Committee has been regularly meeting and isunder the leadership of Dinner Chair Susan Harris and Honorary Chair BeckyFrank. Current pending requests for the Clearing the Pathway Capital Campaign total 4,150,000 and the Campaign has reached the 14.7 million level. TCC's annual application and budget for Federal funding through the Carl D.Perkins Career and Technical Education Act of 2006 has been approved by theOklahoma Department of Career and Technology Education (ODCTE). TCC's FY19 allocation is 334,752 to support workforce development programs. Fundingwill be used to purchase equipment in Engineering, Allied Health, and Nursingand to support guidance and counseling positions in the Health Sciences,Engineering and Business/IT, and Concurrent Enrollment. TCC was also awarded two Supplemental Perkins Grant programs: one focused onmarketing and recruitment for male students in the Health Sciences for 19,770 andone to improve TCC's Career Development services through professionaldevelopment, new technology, and software for 23,511.PERSONNEL REPORT1. Introduction of Recently Appointed StaffPresident Goodson recognized recently appointed professional staff. Kristin Matthews, Assistant Professor, Political Science, Southeast Campus Wesley Mosier, Assistant Professor, History, Southeast Campus Knox Brown, Assistant Professor, Political Science, Southeast Campus Justin Yates, Assistant Professor, English, West Campus Amy Rains, Assistant Professor, English, Southeast CampusTulsa Community College Board of RegentsMinutes for the Regular Meeting on August 16, 2018Page 4 of 11
2. Consent Agenda Appointment of Full-Time Faculty and Full-Time Professional Employees atGrade 18 and AboveResignations of Full-Time Faculty and Professional EmployeesA motion was made by Regent Cornell and seconded by Regent Mitchell toapprove the personnel consent agenda. The Chair called for a vote. Motioncarried unanimously by voice vote.(Attachment: Personnel Consent Agenda)FACILITIES COMMITTEE REPORTPresented by Regent McKamey Demolition began for the Southeast Campus Student Success and Career Center.Crossland Construction represents the College with the architect and helpsfacilitate the bids as the manager of the project. Bids are considerably higher thanexpected. Crossland is working closely with GH2 to get the project in line with ourbudget expectations while constructing a high-quality facility. Bids are due bySeptember 11.KKT Architects are facilitating the Metro Campus chemistry and biology labsremodel. Bids for project will be issued early to mid-September, and will be duein early October.TCC and Tulsa Tech executive staff agreed to move forward with a real estatebroker for the Conference Center.1. Recommendation for Ratification of a Contract for Emergency ElevatorRepair ServicesIt was the recommendation of the Facilities Committee to ratify a contract withThyssenKrupp Elevator Corporation in the amount of 96,822 for elevator repairservices as a result of water damage.A motion was made by the Facilities Committee for approval of the ratification fora Contract for Emergency Elevator Repair Services. No second was needed.Motion carried unanimously by voice vote.Tulsa Community College Board of RegentsMinutes for the Regular Meeting on August 16, 2018Page 5 of 11
FINANCE, RISK AND AUDIT COMMITTEE REPORTPresented by Regent Lawhorn1. Purchase Item Agreements ( 100K)a. Ratification for Purchase of Data Processing Software LicenseeAuthorization was requested to ratify a contract for the purchase of a Microsoftproduct license for College-wide desk-top systems for employees andstudents.The Finance, Risk and Audit Committee recommended award to Connection,Inc. (Rockville, MD) in an amount not to exceed 218,014.This purchase from Connection is a renewal of existing licensing, and waspreviously approved to be purchased from Dell Marketing LP at the June 2018Board meeting, in the amount of 250,000.00.A motion was made by the Finance, Risk & Audit Committee for approval ofratification for purchase of data processing software licensee. No second wasneeded. Motion carried unanimously by voice vote.b. Purchase of Billing/Payment Management ServicesAuthorization was requested to enter into a contract for the purchase of onlinebilling and payment management services for use at all campuses.The Finance, Risk and Audit Committee recommended award to Higher OneInc. (New Haven, CT) in an amount not to exceed 144,869. This purchase is forthe maintenance of Higher One’s CashNet payment processing system whichwill replace the current TouchNet Cashiering system.This purchase from Higher One Inc. will be awarded under Oklahoma CityCommunity College contract #2-RFP-13-005.A motion was made by the Finance, Risk & Audit Committee for approval of thepurchase of billing/payment management services. No second was needed.Motion carried unanimously by voice vote.2. Consent Agenda (Between 50k and 100k)The Finance, Risk and Audit Committee recommends approval of the consentagenda for purchases.a. Purchase of Software Services - 50,142Tulsa Community College Board of RegentsMinutes for the Regular Meeting on August 16, 2018Page 6 of 11
(Attachment: Purchasing Consent Agenda)A motion was made by the Finance, Risk & Audit Committee for approval of theconsent agenda. No second was needed. Motion carried unanimously byvoice vote.3. Recommendation for Approval of Early Notice Incentive Programa. Full-Time FacultyThe administration recommended approval of an Early Notice IncentiveProgram for full-time faculty. The Early Notice Incentive Program will allow theCollege to effectively recruit, hire and prepare for the 2019-2020 academicyear. The incentive would offer a one-time payment of 5,000 to a full-timefaculty member who submits an irrevocable letter of retirement by October 1,2018, and retires June 1, 2019, July 1, 2019, or August 1, 2019.b. Full-Time StaffThe administration recommended approval of an Early Notice IncentiveProgram for full-time staff. The Early Notice Incentive Program will allow theCollege to effectively evaluate staffing and recruit as appropriate for calendaryear 2019. The incentive would offer a one-time payment of 5,000 to a fulltime staff member who submits an irrevocable letter of retirement giving sixmonths of notice.(Attachment: Early Notice Incentive Program)The Board voted on both items together. A motion was made by the Finance,Risk & Audit Committee for approval of the approval of the early noticeincentive program. No second was needed. Motion carried unanimously byvoice vote.4. Recommendation for Approval of the Selection and Renewal of Employeeand Retiree Insurance Benefits and PremiumsThe Finance, Risk & Audit Committee recommended approval of the selectionand renewal of employee and retiree insurance benefits and premiums.a.b.c.d.e.f.g.Selection and Renewal of Employee Group Medical InsuranceRenewal of Employee Dental InsuranceRenewal of Employee Vision InsuranceRenewal of Employee Group Life and Accidental Death InsuranceRenewal of Employee Voluntary Life Insurance (20/40)Renewal of Employee Supplemental Life and AD&D InsuranceRenewal of Employee Long-Term Disability InsuranceTulsa Community College Board of RegentsMinutes for the Regular Meeting on August 16, 2018Page 7 of 11
h.i.j.k.Renewal of Employee Voluntary Cancer and Critical Illness InsuranceRenewal of Retiree Supplemental InsuranceRenewal of Flexible Spending AccountRenewal of COBRA AdministrationComments:The renewal includes a change from Aetna to Blue Cross Blue Shield and addingan HMO which helps lower premiums for dependents, and is a slight increase forthe College. A committee of faculty and staff reviewed the bids from four vendorsand made a decision. Vision insurance is also changing vendors, which lowerspremiums while maintaining the same networks as previously. Long-termDisability will add a catastrophic disability rides; if two or more life functions areimpacted, the employee receives an extra 10% on their disability payment. Issueda bid for long-
TCC” My Dream Scholarship Program started in 2011 and has served 160 students. Many students are DACA students and the program allows them to work, attend school, and obtain a driver’s license. Offered annuall y and funded by private donors. Covers tuition for 3 years and 63 hours. Students apply while seniors in high school between Feb ruary 1 and May 18 . Students must not be eligible to .
