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Morton County Commission Meeting AgendaSeptember 27, 2016Commission Room, Morton County Courthouse210 2nd Ave NW, Mandan ND5:30 PMCall to orderRoll CallApproval of AgendaApproval of minutes for September 8, 201627Approve monthly bills and payroll – Commissioner Strinden1.Sarah Warneke/Assistant Director, Morton Mandan Public Library Appointment of Robin Doll for the open position on the Morton Mandan Public Library2.Wendy Bent/Human Resource Director Vacancy Request – Social Service, HCBS Unit, Social Worker III Vacation Request – Administrative Assistant, Sheriff’s Department Vacation Leave Rollover Request – Sheriff’s Department3.Linda Morris/Tax Director Abatements for the boards consideration4.Vicki Lippert/Treasurer Pledges of Security and Cancellation of Checks5.Dennis Meier/Social Service Director State/County Agreement6.Dale Ekstrom/Supt of Schools Reappointment of Josh Gartner – School Reorganization Committee7.Natalie Pierce/County Planner GNH Subdivision, and zoning map amendment8.Mike Aubol/County Engineer Bid Results and Recommendation of Award for Bituminous Overlay of County Major Collectors in Hebron/Glen Ullin areas. Request Out of State Travel9.Dawn Rhone/County Auditor6:00 PM Public Hearing 2017 Final Budget*ISSUES MAY BE ADDED OR DELETED BY MEETING DAY.
MORTON COUNTY COMMISSION REGULAR MEETINGSeptember 8, 2016The Morton County Commission Regular Meeting was called to order on September 8, 2016 at 5:30 PMby Chairman Schulz at the Morton County Courthouse, 210 Second Avenue NW, Mandan, North Dakota.Others present were Commissioners Zachmeier, Boehm, Leingang and Strinden, Auditor Rhone, StatesAttorney Koppy and Assistant States Attorney Grosinger. Strinden moved and Boehm seconded to approve bills and payroll. All voting aye, motion carried.Leingang moved and Strinden seconded to approve abatement #4876. All voting aye, motion carried.Strinden moved and Boehm seconded to approve the 4-H week proclamation. All voting aye motioncarried.Strinden moved and Zachmeier seconded to authorize the Chairman to sign a letter expressing theCommission’s concurrence with the Morton County Water Board regarding the Double Ditch bankstabilization project. All voting aye motion carried.Strinden moved and Boehm seconded to reappoint Ken Geiger, Randy Graner and Jamie Wetsch to theMorton County Park Board to 3 year terms expiring 6/30/19. All voting aye, motion carried.Boehm moved and Strinden seconded to reappoint Tim Duppong to a 5 year term on the Morton CountyHousing Authority, expiring 12/31/2020. All voting aye, motion carried.Leingang moved and Boehm seconded to reappoint Kevin Schmidt and Roger Griffin to 4 year terms onthe Morton County Weed Board, expiring 7/31/2020. All voting aye, motion carried.Zachmeier moved and Leingang seconded to reappoint Del Wetsch to a 3 year term on the MortonCounty Social Service Board, expiring 6/30/2019. All voting aye, motion carried.Strinden moved and Zachmeier seconded to approve the 2017 Preliminary Budget of 23,948,584. Allvoting aye, motion carried.Zachmeier moved and Boehm seconded that the meeting recess and immediately reconvene in executivesession under the authority of § 44-04-18.1 & 44-04-19.2 for discussion of confidential medical records.Voting aye: Zachmeier, Boehm, Strinden, Leingang & Schulz. Motion carried.The executive session began at 6:00 PM and was attended by Commissioners Zachemeier, Strinden,Bohm, Leingang and Schulz. Also in attendance were Auditor Rhone, Assistant States AttorneyGrosinger, Human Resources Director Bent, Duane Snider and Toni Snider.The executive session was adjourned at 6:08 PM.The Morton County Commission reconvened with all members present at 6:09 PM.Strinden moved and Leingang seconded to grant a 90 day critical care leave request for Toni Snidereffective September 2, 2016. Voting aye: Strinden, Leingang, Boehm, Zachmeier and Schulz. MotionCarried.The total of all county funds expended from August 24, 2016 through September 8, 2016, equals 840,584.60.A detailed list of funds expended by check is available for public inspection anytime during regularbusiness hours at the Morton County Auditor’s Office.Strinden moved and Boehm seconded to adjourn at 6:11 PM. All voting aye, motion carried.
Cody Schulz, Chairman, Morton County CommissionDawn R Rhone, County Auditor
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Morton County CommissionMorton County Courthouse210 2nd Ave NWMandan, ND 58554(701) 667.3414Stewardship of Public Trust Respect for Diverse Voices & Ideas Responsive & Comprehensive Customer Service Leadership with Ethics and Integrity Culture of Teamwork & CollaborationMEETING DATE:PREPARATION DATE:SUBMITTING DEPARTMENT:DEPARTMENT 20168/23/2016TAX DIRECTORLINDA MORRISLINDA MORRISABATEMENT # 4877—4878HOMESTEAD CREDIT ABATEMENT FORPARCELS 65-5188330 & 62-00440000BACKGROUND/ALTERNATIVES: N/AATTACHMENTS: N/AFISCAL IMPACT: NONE—CREDIT OF TAX REIMBURSED BY THE STATESTAFF IMPACT: N/ALEGAL REVIEW: N/ARECOMMENDATION: RECOMMEND APPROVAL OF ABATEMENT 4877 AS APPLICANT,CARROLL, QUALIFIES FOR A CREDIT FOR THE TAX YEAR 2015 AND 4878 AS APPLICANT,BERGER, QUALIFIES FOR A CREDIT FOR THE TAX YEAR 2014SUGGESTED MOTION: MOTION TO APPROVE ABATEMENT 4877 & 4878 AS PRESENTEDPage 1 of 1
DATE:TO:FROM:RE:TAXYEAR201520149/22/16MORTON COUNTY COMMISSIONERSLINDA MORRIS, MORTON COUNTY TAX DIRECTORSEPTEMBER 27, 2016 ABATEMENTSABATEMENTTYPE OFPARCELNUMBERABATEMENTNUMBER4877HOMESTEAD CRDT6200440004878HOMESTEAD CRDT655188330ORIGINALVALUE 41,400 147,400OWNEREUGENE CARROLLEVELYN BERGERNEWVALUE 41,400 147,400PROPERTYADDRESS402 CHRUCH ST FL1204 27TH ST NWABATEDVALUE -REASON FORABATEMENTHOMESTEAD CRDTHOMESTEAD CRDT
Morton County CommissionMorton County Courthouse210 2nd Ave NWMandan, ND 58554(701) 667.3414Stewardship of Public Trust Respect for Diverse Voices & Ideas Responsive & Comprehensive Customer Service Leadership with Ethics and Integrity Culture of Teamwork & CollaborationMEETING DATE:PREPARATION DATE:SUBMITTING DEPARTMENT:DEPARTMENT DIRECTOR:PRESENTER:SUBJECT:Sept 27, 2016Sept 20, 2016TreasurerVicki LippertVicki LippertPledge of Securities and Cancel ChecksSTATEMENT/PURPOSE: 1) Review the Pledges of Security at each bank. 2) Cancel the checks that are 2years old and send them to the Unclaimed Property Division of North Dakota.BACKGROUND/ALTERNATIVES: This is the second review for Pledges of Security.We cancel checks every year at this time and send them to the Unclaimed Property Division. Those checkscan be re-claimed by the owner from the Unclaimed Property Division.ATTACHMENTS: 2- 1) Pledge of Security Sheet. 2) List of Checks to be cancelled.FISCAL IMPACT: NASTAFF IMPACT: NALEGAL REVIEW: NNRECOMMENDATION: Each bank is well pledged and I recommend you make a motion to approve them aspresented. 2) The State Auditor’s Office recommends that every 2 years uncashed checks be sent to theUnclaimed Property Division of ND.SUGGESTED MOTION : 1) Pledge of Securities as presented. 2) Cancel Auditor’s Warrants andTreasurer’s checks and send to the Unclaimed Property Division of ND.Page 1 of 1
Well Fargo Inv. PoolBremer TrustPledges of Security(As of Sept 15, 2016)Account Closed.No Pledging NeededWELLS FARGOWell Fargo Checking Acct 30-090Wells Fargo Saving Acct 841392509Wells Fargo CD'sTotal:Less FDIC InsuranceTotal amount not covered by FDICX 110%Amount Needed for PledgesPledges of ,542,614.59Starion FinancialCertificates of Deposit: Morton CountySaving Account 10842113Certificates of Deposit: Morton County ParksTotal:Less FDIC CoverageTotal amount not covered by FDICX 110 Amount Needed for PledgesPledges of SecurityDakota Community BankMandan & HebronCertificate of Deposit: Morton CountyTotal:208,355.45208,355.45FDIC InsuranceBank of Glen UllinCertificate of 00.00Total Coverage250,000.00Morton County250,000.00FDIC InsuranceTotal CoveragePershing Bank-( E-connect )Certificates of DepositDiscover BankCapital One Bank Natl Assoc.Ally BankGoldman Sachs BankCompass BankCapital One Bank Natl Assoc.Northpointe BankZions BankTotal: of CDsFDIC Insurance 8 @ 250,000.00Total 0,000.001,670,000.002,000,000.00
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MORTON COUNTYSTATE OF NORTH DAKOTAMORTON COUNTY TREASURERVICKI A LIPPERTSeptember 27, 2016Morton County Commissioners210 2nd Ave NWMandan ND 58554Dear Sirs,The following checks have been un-cashed for the past two years.Cancellation of these checks is recommended by the State Auditor.Accounts over 50.00 were notified by letter as required by law. These checks will be canceled andsent to the State Unclaimed Property Division.AUDITOR WARRANTS ACCOUNT # 170838505385911/14/20141/29/2014Mark Gaddis 32.91Katie Dahly 25.00Under 50.00Under 50.00Send to the StateSend to the StateTotal of Checks Sent To State: 57.91TREASURER CHECKS #30-09012982 1/15/2014 Duane T Conitz- 20.1013041 2/27/2014 Dickinson Title- 9.0013052 3/18/2014 Robert Madsen- 20.0713144 12/30/09 ND Guaranty & Title 26.00Under 50.00 Send to StateUnder 50.00 Send to StateUnder 50.00 Send to StateUnder 50.00 Send to StateTotal of Checks Sent to State: 75.17
Morton County CommissionMorton County Courthouse210 2nd Ave NWMandan, ND 58554(701) 667.3414Stewardship of Public Trust Respect for Diverse Voices & Ideas Responsive & Comprehensive Customer Service Leadership with Ethics and Integrity Culture of Teamwork & CollaborationMEETING DATE: 9/27/16PREPARATION DATE: 9/9/16SUBMITTING DEPARTMENT: MCSSDEPARTMENT DIRECTOR: DENNIS MEIERPRESENTER: DENNIS MEIERSUBJECT: STATE/COUNTY AGREEMENTSTATEMENT/PURPOSE: Legal agreement between county and state agreeing Morton County will continueto follow the federal law regarding the implementation of the SNAP program.BACKGROUND/ALTERNATIVES: The last time Morton County signed this agreement was in 2014.ATTACHMENTS: Memorandum, State/County Agreement and Addendum providing guidance to clarifycivil rights statutory requirements.FISCAL IMPACT: Fiscal impact will be no different than fiscal years 2014 and 2015. MCSS currentlyemploys staff in which implement this program. No additional financial expectations required by signingagreement.STAFF IMPACT: No changes in MCSS staff requirements.LEGAL REVIEW: Gabrielle Goter on 9/9/16. No concerns noted.RECOMMENDATION: I recommend the Morton County Commission sign the agreement confirmingMorton County will continue to implement the SNAP program in accordance with the federal law.SUGGESTED MOTION:Page 1 of 1
Morton County CommissionMorton County Courthouse210 2nd Ave NWMandan, ND 58554(701) 667.3414Stewardship of Public Trust Respect for Diverse Voices & Ideas Responsive & Comprehensive Customer Service Leadership with Ethics and Integrity Culture of Teamwork & CollaborationMEETING DATE:PREPARATION DATE:SUBMITTING DEPARTMENT:DEPARTMENT DIRECTOR:PRESENTER:SUBJECT:September 27, 2016September 22, 2016Supt of SchoolsDale EkstromDale EkstromSchool Reorganization CommitteeAppointmentSTATEMENT/PURPOSE: Reappoint Josh Gartner to the School Reorganization Committee.BACKGROUND/ALTERNATIVES: Josh Gartner is currently serving the School Reorganization Committeeand has requested to be reappointedATTACHMENTS:FISCAL IMPACT:STAFF IMPACT:LEGAL REVIEW:RECOMMENDATION: I recommend to the commission the appointment of Josh Gartner for a 3yr termexpiring June 30, 2019.SUGGESTED MOTION:Page 1 of 1
P&Z S UMMARY FORSEPTEMBER 22, 2016 COMMISSIONMEETING1. Request approval of the final plat of a short-form subdivision known as GNH Subdivision, andzoning map amendment from Agricultural (A) District to Residential (R) District, for approximately40 acres in the NE¼ of Section 16, Township 140N, Range 82W, Morton County.a. Summary: the applicant is subdividing one 27-acre lot and one 13-acre lot from a 250acre tract, for the purpose of creating two residential lots for re-sale.b. P&Z Commission Action: recommended approval with conditions Staff recommends approval with the condition that the applicant record a plat ofirregular description for the 10-acre residual parcel at the same time as the GHNSubdivision is recorded and that the plat of irregular description include a 40’access easement that lies directly east of lot 2 of the GNH subdivision and runsthe full north/south length of the residual parcel.2. For information purposes: the fourth and final public meeting for the Northeast Morton CountyFuture Land Use Plan will take place Wednesday, October 12th, 6-8pm at the Mandan MiddleSchool.The current Preferred Draft Alternative Plan is included in your packet, as part of the most recent(summer) project newsletter.Morton County Department of Planning and Zoning701-667-3361 2916 37th St. NW, Mandan, ND 58554Page 1 of 1
Morton County Planning and Zoning DepartmentCreated: 9/16/2016GNH Subdivision0504030208100911ORWINDSWINDSORPL NNDWI140CORD 140RSOHWY 25140-8215N14ABBOT16ABBOT LN25CHARLOTTE22212325th25th AVE01,500Zoning3,000 Feet HebronNew Salem MandanGlen UllinAlmontFlasherAgriculturalResidentialLimited CommercialIndustrialResidential MultifamilyCommercialRecreationalProposed boundaries of site not exact.For planning purposes only.
GNH SUBDIVISIONOWNER:SURVEYOR:HIGHWAY 21 LLP8028 WILLOW RD NMANDAN, ND 58554KLJ4585 COLEMAN ST.BISMARCK, NORTH DAKOTA 58503A TRACT OF LAND IN THE NORTHEAST QUARTER OF SECTION 16, TOWNSHIP 140 NORTH,RANGE 82 WEST OF THE FIFTH PRINCIPAL MERIDIAN, MORTON COUNTY, NORTH DAKOTA33' STATUTORYEASEMENT89171691016155334.09'SECTION LINE33' STATUTORYEASEMENTChrdDist R 74L 895.18'74 .3.2 7'0'R.82W.NO89NACCESS10614.08SITE LOCATION'15AC 77CE 'SS100'T.140N.1617CO HWY 25140CO RD30'30'202160' ACCESSEASEMENT2212LOT 1 OF LOT AOF THE NE1/4DOCUMENT NO/ 238864CO84UN.96TY'ROADLOT A OF THE N1/2DOCUMENT NO. 155558140NON-ACCESS40' UTILITYEASEMENTVICINITY MAPNOT TO SCALE60'R/W670.88'DO60'R/WC.NO.2DO554C.NO.33' STATUTORYEASEMENT7033' STATUTORYEASEMENT25547040' ACCESS& UTILITYEASEMENTBLOCK 11" 100'SCALE200FEET2411.50'PLAT PREPARED ON SEPTEMBER 26, 2016DATE OF FIELD SURVEY: JULY 25, 2016PLAT INFORMATION2566265 S.F.13.000 ACRES140' UTILITYEASEMENT1176148 S.F.27.000 ACRES870.42'NUMBER OF LOTS: 2LOT 1 - 27.000 ACRESLOT 2 - 13.000 ACRESTOTAL ACREAGE - 40.001 ACRES2637.16'PLAT LEGENDLS CAP 2615 FOUNDORIGINAL STONE FOUNDNAIL FOUNDREBAR AND LS CAP 3463 SETSECTION LINE1/4 LINERIGHT OF WAYADJACENT PROPERTY LINEROAD CENTERLINEPROPOSED BOUNDARY LINEPROPOSED LOT LINEPROPOSED EASEMENT(BASIS OF BEARING)100SECTION LINE01306.51'100100'AC 52CE 'SS520.03'NOTESSURVEY IS BASED ON A LOCAL SITE, NAVD 88,INTERNATIONAL FEETDISTANCES SHOWN ARE GROUND DISTANCESWARRANTY DEED 467319P.O.B.16173451.75'538.18'151/4 LINE1329.98'16SHEET 1 OF 2Sep 26, 2016 - 4:00pm - P:\Private\ND\County\Morton\1616235-Niles Hushka-Sec 16,T140N,R82W\CADD\1616235 MinorPlat.dwgGNH SUBDIVISION659.74'BEARINGS AND DISTANCES MAY VARY FROM PREVIOUSPLATS DUE TO DIFFERENT METHODS OF MEASUREMENTS.
GNH SUBDIVISIONA TRACT OF LAND IN THE NORTHEAST QUARTER OF SECTION 16, TOWNSHIP 140 NORTH,RANGE 82 WEST OF THE FIFTH PRINCIPAL MERIDIAN, MORTON COUNTY, NORTH DAKOTAOWNERS CERTIFICATE AND DEDICATIONDESCRIPTIONPART OF THE NORTHEAST QUARTER OF SECTION 16, TOWNSHIP 140 NORTH, RANGE 82 WEST OF THE FIFTH PRINCIPAL MERIDIAN,MORTON COUNTY, NORTH DAKOTA, MORE PARTICULARLY DESCRIBED AS FOLLOWS:COMMENCING AT THE SOUTHEAST CORNER OF THE NORTHEAST QUARTER OF SECTION 16, ALSO BEING THE SOUTHEASTCORNER OF A WARRANTY AS DESCRIBED IN DOCUMENT NO 467319, RECORDED AT THE MORTON COUNTY RECORDER'S OFFICE;WE, THE UNDERSIGNED, BEING THE SOLE OWNERS OF THE LAND PLATTED HEREON, DO HEREBY VOLUNTARILYCONSENT TO THE EXECUTION OF SAID PLAT AND DO DEDICATE ALL THE RIGHT OF WAY IDENTIFIED HEREIN TO THE PUBLICFOREVER. WE ALSO DEDICATE EASEMENTS UNDER THE PROVISIONS OF SECTION 7-070 OF THE MORTON COUNTY LANDUSE CODE AND INDICATED ON THE PLAT WITH THE DESIGNATION OF "ACCESS EASEMENT", "40' UTILITY EASEMENT" AND"40' ACCESS AND UTILITY EASEMENT".APPROVAL OF COUNTY PLANNING AND ZONING COMMISSIONTHE SUBDIVISION OF LAND AS SHOWN ON THE PLAT HAS BEEN APPROVED BY THE PLANNING COMMISSION OF MORTONCOUNTY, ON THEDAY OF2016, IN ACCORDANCE WITH THE LAWS OF THE STATE OFNORTH DAKOTA, ORDINANCES OF SAID MORTON COUNTY, AND REGULATIONS ADOPTED BY THE PLANNING COMMISSIONOF SAID MORTON COUNTY. IN WITNESS WHEREOF ARE SET THE HANDS OF THE CHAIRMAN AND SECRETARY OF THEPLANNING COMMISSION OF MORTON COUNTY, NORTH DAKOTA.DISTANCE OF 1329.98 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING ALONG SAID SOUTH LINE OF THE NORTHEASTSOUTHERLY RIGHT OF WAY LINE OF COUNTY ROAD 140 AS DESCRIBED IN DOCUMENT NO. 255470, RECORDED AT THE MORTONCOUNTY RECORDER'S OFFICE; THENCE ALONG SAID SOUTHERLY RIGHT OF WAY LINE OF COUNTY ROAD 140 ALONG A CURVE TODENNIS ROHR - CHAIRMANDAWN RHONE - SECRETARYWADE M. BACHMEIER, PARTNER OF HIGHWAY 21, L.L.P.DISTANCE OF 520.03 FEET TO THE NORTHWEST CORNER OF SAID WARRANTY DEED; THENCE ALONG THE WEST LINE OF SAIDAPPROVAL OF BOARD OF COUNTY COMMISSIONERSSAID TRACT CONTAINS 1,742,413 SQUARE FEET OR 40.000 ACRES MORE OR LESS.STATE OF NORTH DAKOTACOUNTY OF)SS))ON THISDAY OF, 2016, APPEARED BEFORE ME, WADE M. BACHMEIER, KNOWN TO ME TO BETHE PERSON WHOSE NAME IS SUBSCRIBED TO THE ABOVE CERTIFICATE AND DID ACKNOWLEDGE TO ME THAT HEEXECUTED THE SAME AS HIS OWN FREE ACT AND DEED.THE BOARD OF COUNTY COMMISSIONERS OF MORTON COUNTY, NORTH DAKOTA, HAS APPROVED THE SUBDIVISION OFLAND SHOWN HEREON, HAS ACCEPTED THE DEDICATION OF ALL STREETS, ALLEYS, AND PUBLIC WAYS SHOWN HEREONLYING WITHIN THE CORPORATE LIMITS OF MORTON COUNTY, HAS ACCEPTED THE DEDICATION OF ALL PARKS AND PUBLICGROUNDS SHOWN HEREON. FURTHERMORE, SAID BOARD OF COUNTY COMMISSIONERS HAS APPROVED THE STREETS,ALLEYS, AND OTHER PUBLIC WAYS AND GROUNDS SHOWN HEREON AS AN AMENDMENT TO THE MASTER STREET PLAN OFMORTON COUNTY. THE FOREGOING ACTION BY THE BOARD OF COUNTY COMMISSIONERS OF MORTON COUNTY, NORTHDAKOTA, WAS TAKEN BY RESOLUTION THISDAY OF, 2016.SURVEYOR'S CERTIFICATEI, KENT A. ORVIK, A REGISTERED PROFESSIONAL LAND SURVEYOR IN THE STATE OF NORTH DAKOTA, HEREBY CERTIFYTHAT THE ANNEXED PLAT IS A TRUE COPY OF THE NOTES OF A SURVEY PERFORMED UNDER MY SUPERVISION, AND THATALL INFORMATION SHOWN HEREON IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF.STATE OF NORTH DAKOTACOUNTY OF BURLEIGHDAWN RHONE - COUNTY AUDITORCODY SCHULZ - CHAIRMAN, BOARD OFCOUNTY COMMISSIONERS)SS))APPROVAL OF MORTON COUNTYNILES HUSHKA, PARTNER OF HIGHWAY 21, L.L.P.WE THE UNDERSIGNED, AFTER REVIEW, APPROVE AS TO FORM " GNH SUBDIVISION", MORTON COUNTY, NORTHDAKOTA AS SHOWN ON THE ANNEXED PLAT.KENT A. ORVIKREGISTERED PROFESSIONAL LAND SURVEYORN.D. REGISTRATION NO. 3463STATE OF NORTH DAKOTACOUNTY OFON THISDAY OF2016 BEFORE ME PERSONALLY APPEARED KENT A. ORVIK, KNOWN TOME TO BE THE PERSON DESCRIBED IN AND WHO EXECUTED THE WITHIN CERTIFICATE AND HE ACKNOWLEDGED TO METHAT HE EXECUTE
Commission’s concurrence with the Morton County Water Board regarding the Double Ditch bank stabilization project. All voting aye motion carried. . Well Fargo Checking Acct 30-090 1,475,618.96 . Capital One Bank Natl Assoc. 245,000.00 Northpointe Bank 100
