WIXLIB

ROAD MAPBID NO. 9384-1/22-1 Appliances, Parts, Accessories and Services - Pre-QualificationContract Overview:This contract is for the purchase of appliance, parts, accessories and services such as, installation and de-manufacturingContract Term:April 1, 2018 – March 31, 2023Procurement Contracting Officer: Mary HammettPhone: (305) 375-5471Fax: (305) 375-4407Email: mhammet@miamidade.govI.Purchasing Instructions:A. Award DescriptionAwarded vendors have been pre-qualified to participate in spot market purchases.B. Quotation DirectivesEach quotation must be open and competitive.oQuotes may be issued for immediate deliveries, or to establish pricing for items that may be ordered within a specified time period.oQuotes may be awarded in the aggregate, per-group, or in a per-item basis.oRequest for Quotations (RFQ) need to take place among all pre-qualified vendors. Whenever possible, user departments should provideopportunities to bid “equal product(s)”. If an “equal” product is considered by the County in accordance with the quotation form, the County shall besole judge of equality and its decision in this regard shall be final. Departments may only accept products from vendors who bid the authorizedmanufacturer brand(s) as indicated in Section III – Manufacturers Table.oIf the purchase of a specific brand is imperative, user departments may restrict the request for quotation (RFQ) to the vendors representing thatspecific brand. When the invitation to quote is limited to pre-qualified vendors for a specific brand, the user department will document the reason forthis action in the quotation file.oBid tabulations MUST be provided to vendors upon request, prior to award.oAll quotations are subject to the Cone of Silence. Per section 2-11.1(t) of the County code.oLocal and Disabled Veteran Preferences are not applicable if the lowest priced vendor is a certified SBE or Micro/SBE.Emergency OrdersPage 1 of 3Last Updated on 9/3/2020

ROAD MAPBID NO. 9384-1/22-1 Appliances, Parts, Accessories and Services - Pre-QualificationA pre-qualified vendor’s willingness and ability to expedite a purchase may be used as a deciding factor for the basis of an award when a project is timesensitive, or it is an emergency situation. This provision does not preclude competition within the contract. Whenever possible, user departments willobtain guidance from the Internal Services Department, Procurement Management Division prior to placing an order under this provision.Preferences (Re: ITB Paragraphs 1.10, 2.2 and 2.22) except for federally funded entities.oThe Bid Preference shall be APPLIED FIRST to the offers received from certified Micro/SBE vendors. (This preference is given to vendors that arecertified as SBE or Micro/SBE ONLY, NOT DBE). A Micro/SBE vendor must be certified by the Sustainability, Planning and Economic EnhancementDepartment for the type of goods and/or services the vendor provides in accordance with the following Commodity code(s) (045, 045-06, 045-12).The following link may be accessed to verify if a firm is a Micro/SBE vendor http://www.miamidade.gov/sba/library/certify all by firms.pdfFor awards valued over 1 million, an SBE Preference of 5% is applied to a SBEs offer (for the purpose of evaluation ONLY). For awards valued upto 1 million, an SBE Preference of 10% is applied (for the purpose of evaluation ONLY). If the SBE is the responsible, responsive low vendorfollowing the evaluation process, the price that the county will pay the awarded firm is the original price offered (excluding the 5% or 10% evaluationfactors).oLocal Certified Service – Disabled Veteran should be applied in accordance with Section 2-8.5.1 of the Miami-Dade County Code, a Local CertifiedService Disabled Veteran Business Enterprise (VBE) shall receive a bid preference of 5% of the price bid (for the purpose of evaluation ONLY). AVBE who is also an SBE shall not receive the veteran’s preference and shall be limited to any applicable SBE preferences. At the time of bidsubmission, the vendor must affirm in writing its compliance with the certification requirements of Section 295.187 of the Florida Status and submitthis affirmation and a copy of the actual certification along with the ry.municode.com/index.aspx?clientId 10620&stateId 9&stateName Florida) at the time user departments request quotations from thepre-qualified vendors. When a responsive bid from a Miami-Dade local business is within 10% of the lowest price submitted by a responsive nonlocal business, the local business and the non-local low vendor shall have the opportunity to submit a best and final (BAFO) bid equal to or lowerthan the amount of the low bid previously submitted by the non-local business.C. Delivery / Pick-up (Re: ITB Paragraph 2.17)The vendor(s) shall deliver items inside (the specified County facility on the RFQ) within the time frame specified in the RFQ. Certain County employeesmay be authorized in writing to pick-up products under this contract. Vendors shall require presentation of this written authorization. The vendor shallmaintain a copy of the authorization. If the vendor is in doubt about any aspect of the product pick-up, vendor shall contact the appropriate userdepartment to confirm the authorization.D. Appliance De-manufacturing / Installation (Re: ITB Paragraph 2.27 and 2.28)Appliance de-manufacturing and/ or installation will apply if so defined in the RFQ. Vendor will need to haul away existing unit (remove from the grid) andprovide the County Department with a signed de-manufacturing certificate (see attachment A of ITB).NOTE: Additional vendors that meet the pre-qualification requirements may be added by ISD Procurement Management via addendum. Always check theaddenda log table for latest award sheet addenda and additional vendors.Page 2 of 3Last Updated on 9/3/2020

ROAD MAPBID NO. 9384-1/22-1 Appliances, Parts, Accessories and Services - Pre-QualificationII.Pre-qualified VendorsAWARDED VENDORSBUSINESS NAMEABC Restaurant Supplies & Equipment Inc.CONTACTLeonard SchupakRobert comabcbob@bellsouth.netFAX305-373-0004American Plumbing Supply Co. Inc. dbaAmerican Plumbing & Electrical SupplyHoward GrossRichard ry AA LTD d/b/a AAA SupplyJorge RuasDagoberto cominfo@aaasupply.com305-513-5886HD Supply Facilities Maintenance, LTC.Joel AlonsoSteve m855-365-8083Lace Foodservice CorporationLuis C. 13-5229Sears Roebuck & Co d/b/a Sears CommercialIgnacio De m305-274-2271Gulf Ice Systems, Inc.David L 2458PDQ Supply Inc.Christine 1848ManufacturersPage 3 of 3Last Updated on 9/3/2020

ROAD MAPBID NO. 9384-1/22-1 Appliances, Parts, Accessories and Services - Pre-QualificationIce-O-Matic PendingXWhirpoolXXXXXXXXXXVulcan EquipmentXTrue ManufacturingxXScotsmanXXXRanage kiHoshizaki SoutheasternHobart & xact Replacement PartsInc.Page 4 of 3XCaptive Air ProductsPDQ Supply Inc363038173-01Ware Group dba:Johnstone SupplyAmanaAvantiABC RestaurantSupplies & EquipmentInc592496479-01American PlumbingSupply co. Inc.Century AA LTD d/b/aAAA Supply650897335-01Lace FoodserviceCorporation650359770-01HD Supply FacilitiesMaintenance, LTD.522418852-01Sears Roebuck & Cod/b/a Sears Commercial361750680-10Gulf Ice Systems,Inc.(Pending)BroanBayshore EquipmentDistributors, Inc/ScotsmanIce. SystemsApw WyottPre-qualifiedVendorsXXXXXXXXXXXXXXXXXxXxxLast Updated on 9/3/2020x

ROAD MAPBID NO. 9384-1/22-1 Appliances, Parts, Accessories and Services - Pre-QualificationIII.Manufacturers tableManufacturersIce-O-Matic PendingXWhirpoolXXXXXXXXXXVulcan EquipmentXTrue ManufacturingxXScotsmanXXXRanage kiHoshizaki SoutheasternHobart & xact Replacement PartsInc.Page 5 of 3XCaptive Air ProductsPDQ Supply Inc363038173-01AmanaAvantiABC RestaurantSupplies & EquipmentInc592496479-01American PlumbingSupply co. Inc.Century AA LTD d/b/aAAA Supply650897335-01Lace FoodserviceCorporation650359770-01HD Supply FacilitiesMaintenance, LTD.522418852-01Sears Roebuck & Cod/b/a SearsCommercial361750680-10Gulf Ice Systems,Inc.(Pending)BroanBayshore EquipmentDistributors,Inc/Scotsman Ice.SystemsApw WyottPre-qualifiedVendorsXXXXXXXXXXXXXXXXXxXLast Updated on 9/3/2020

ROAD MAPBID NO. 9384-1/22-1 Appliances, Parts, Accessories and Services - Pre-QualificationRTQ-00839IV.Award History / Addendums to the Award SheetADDNO.DATEISSUEDSAGENT378/12/20Cultural Affairs access to this contract with the unallocated funds 30,952.03- has been completedMary Hammett364/10/20Fire modification to transfer 180K from unallocated funds has been completed.Mary Hammett3512/09/19Transfer of a 110K from unallocated funds to Parks has been completed.Mary HammettISD-Procurement rec’d a notification from Risk Management that Sears has a Gap in their automobileLiability and workers compensation. Since their Chapter 11 we have not been able to communicate withSears via phone or email. They are being removed from the BPOs. Until the County can makecommunication as to the status of their insurance coverage and chapter 11.349/26/19339/18//19Departments’ Note: Sears Roebuck & Co dba Commercial is in the process of being removed from theBPOs. They have filed Chapter 11; we are pending a copy of the resolution of their bankrupt. Until thisis resolved compete your needs among the other awarded vendors.Mary Hammett3208/30/19SeaPort requested a modification for 10K, these funds were available in unallocated funds. Requested 10K was transferred to SP and the modification request was cancelled.-CompletedMary Hammett3108/20/19Correction’s donation to Parks for 60K has been completedMary Hammett3005/06/19Ware Group LLC dba: Johnstone Supply (263590999-01) has met the criteria for this pool and hasbeen added to the pool of vendors.Mary Hammett292/04/19ABC Food Service- Provided a letter that they are an authorized dealer for Bayshore EquipmentDistributor, In. this manufacturer has been added.Mary Hammett288/03/18CAHSD has requested ISD-Procurement to transfer 50K from BPO –ABCW1700515 General Funds toABCW1700516 Fed Funds. Completed.Mary Hammett277/11/18Inspector General (IG) submitted a modification to have access to this contract for 600.00. Availableallocation were in unallocated funds; 600.00 were transferred to BPO -ABCW1700515. Departmenthas been notified they have been added to the BPO.Mary HammettPage 6 of 3Mary HammettLast Updated on 9/3/2020

ROAD MAPBID NO. 9384-1/22-1 Appliances, Parts, Accessories and Services - Pre-QualificationADDNO.DATEISSUED265/2/2018Police process a modification for 75K, the dollars were transferred from unallocated funds and theirmodification was cancelled.Mary Hammett2510/24/17Police was added to the Blanket Purchase Oder with an allocation of 25K this allocation will show onOTR #1Mary Hammett249/25/17The following vendor has met all the criteria and is added to the pool of vendors:PDQ SUPPLY INC. (363038173-01).Mary Hammett238/24/17Lace Food Service Equipment submitted a manufacturer letter from Scotsman Ice Systems as adealer, andAAA Supply Submitted a manufacturer letter from Bay shore Equipment Distributors. Inc which sellsScotsman Inc Systems line of equipment. The road map manufacturers table has been updated to showthat these vendors as reseller or dealers.Mary Hammett226/21/17American Plumbing Supply Co. Inc. dba American Plumbing & Electrical Supply FEIN 591203555-01Adriana Antolinez2103/07/17AV contract modification completed for 30KMary Hammett2012/12/16CO loan FR 6,500.00 until modification is approved, loan to FR has been given back to COMary Hammett1909/29/16PHCD donated 6K to SP they have been added to BPO ABCW1300398Mary Hammett1809/02/16WS Donated 5K to AVMary Hammett177/28/16WS Contract Mod. Has been approved for 110KMary Hammett166/14/16Correction donated 10K to FireMary Hammett152/24/16Transferred 3K from unallocated funds and, CAHSD donated 31,150.00 to AV has been completedMary Hammett141/28/16Contract modification for PKS, CR, and MT has been completed for 150KMary HammettPage 7 of 3SAGENTLast Updated on 9/3/2020