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Presented byMelanie Griffith and Duane GoreDPAS Overview10/17/2014
DPAS OverviewOverviewDPAS OrganizationTechnical EnvironmentDPAS Functionality and BenefitsSecurityTraining & Customer SupportDPAS Business PartnersDPAS Inventory CapabilitiesSummary210/17/2014
DPAS OverviewDPAS Organization310/17/2014
DPAS OverviewAbout UsThe Defense Property Accountability System (DPAS)offices are located in Columbus, Ohio at DefenseSupply Center Columbus (DSCC)The DPAS software application is serving thelogistical needs of three major military branches anda significant portion of the Department ofDefense. Currently, over 2 million assets, in excess of672 billion dollars, are being managed by DPASThis program is administered by the Under Secretaryof Defense for Acquisition, Technology and Logistics,a branch of the Office of the Secretary of /2014
DPAS OverviewDPAS Organization510/17/2014
DPAS OverviewDPAS Asset Management SystemProvides accountability for General Property, Plant & Equipment (Personal Property)Military Equipment (ME)Government Furnished Equipment (GFE)Real Property / Stewardship LandHeritage AssetsProvides asset management capabilitiesLife Cycle Management (Add, Updates, Transfers, Dispositions)Authorized AllowancesMaintenance and Utilization documentationWarranty assignmentReports/Inquires and StatisticsInventory Management using the latest AIT technology and 2D Data Matrixlabels610/17/2014
DPAS OverviewDPAS Asset Management SystemAn approved Accountable Property System of RecordProvides property financial reporting informationCan be used as stand alone system or interfaced w/accounting systemsMaintains Acquisition Cost & Accumulated Depreciation based on asset typeProvides Supply Room Management capabilitiesManages Orders, Stockage, Inventory, Issues, CustomersMaximizes use of Vendor/Manufacturer Bar Code labelsProvides product replenishment recommendations based on usage and otherfactors.710/17/2014
DPAS OverviewDPAS TechnicalEnvironment810/17/2014
DPAS OverviewTechnical EnvironmentOperating EnvironmentMicrosoft Windows 2008 ServerMicrosoft Internet Information ServicesMicrosoft SQL Server 2008 DatabaseManagement SystemLocal SoftwareMicrosoft Operating SystemMicrosoft Internet Explorer Web BrowserMicrosoft Active Sync (Scanners)Windows Mobile Device Center (Scanners)(Vista and Windows 7)Microsoft ExcelAdobe Acrobat Viewer910/17/2014
DPAS OverviewTechnical EnvironmentScanners and Barcode printersScanners:Intermec 741 (700C)Intermec 751GIntermec CN3G/CN3eGIntermec CK61Scanner Operating SystemsMobile 5.0CE.NETMobile 6PPC 2003Printers:Zebra S4MIntermec EasyCoder 3400Zebra Z4MIntermec EasyCoder PM4iZebra R110XiIntermec PD42GZebra RZ400For additional information, visit: http://dpassupport.golearnportal.org1010/17/2014
DPAS OverviewDPAS Functionality1110/17/2014
DPAS OverviewDPAS FunctionalitySystem features:Construction in ProgressManagement and TrackingAssets Managed by CatalogMfr Model / Part Nbr InformationMaintainedMass Change CapabilitiesUII ManagementLinks assets with warranty, serviceand/or subscription informationAssociates assets with maintenanceand utilization conditionsPKE Access with User Roles andfeatures that limit userupdate/inquiry to the level requiredAddresses specialized military projectcategories, types and requirementsOn-line help / Web-based TrainingAutomated formsHistorical record of activityDocument Attachment capability1210/17/2014
DPAS OverviewDPAS Maintenance & Utilization Functionality(Future)Build the Maintenance Activity (MA)Create Team, Tech-Operator, and Cert-License forthe MACreate Work Plans for the MAProfile the Assets to be MaintainedSchedule Preventative MaintenanceManage Work Orders via M&U DashboardManage Motor Pool Usage via M&U dashboardCreate Inquiries, Reports and Statistics1310/17/2014
DPAS OverviewMaintenance and Utilization Flow1410/17/2014
DPAS OverviewDPAS BenefitsAccounting, Accountability andAsset Management capabilityHigh Degree of Integration withDoD Business PartnersTotal asset visibility andredistribution capabilitiesAgency Level ManagementReportsExcellent global customersupportSupports Accountable, NonAccountable and MilitaryProperty TrackingCompliance with DoDI 5000.64“Accountability andManagement of DoD-OwnedEquipment and OtherAccountable Property”1510/17/2014
DPAS OverviewDPAS Security1610/17/2014
DPAS OverviewDPAS SecurityUsers are:Assigned a User Type (Security, Administrative,Agency Coordinator, Standard, etc.)Assigned to one or more RolesAssigned to Agency/Site/AccountableUIC/UIC/CustodianWithin each Site have defined data accesspermissionsUpdate – Site, Accountable UIC, UIC, CustodianInquiry – Agency, Site, Accountable UIC, UIC,CustodianReports - Agency, Site, Accountable UIC, UIC,Custodian1710/17/2014
DPAS OverviewDPAS Training& Support1810/17/2014
DPAS OverviewWeb-Based TrainingLearning Management System (LMS) role basedtraining in support of the DPAS application:Courses customized to meet the requirements of eachDPAS roleURL: http://dpaselearning.golearnportal.orgInterface with DPAS application for trainingcertification:Upon successful completion of training, the DPASapplication is updated giving the user access to theapplicationWebinars:DPAS hosts information workshops that users can sign-upand attendContext Sensitive Online Help:Help is designed to step users through a particular process1910/17/2014
DPAS OverviewDPAS Help Desk / Call CenterResponsive:90% of calls answered within 3 rings80% issues resolved within 1 hourUsing DFAS state-of-art software (Remedy)Service expectations:Operating hours: 6:00AM to 6:00PMKnowledgeable agents: former DPAS implementers, trainers,programmersDuring operating hours: calls usually answered immediately866-498-8687; DSN: 869-0888; COMM: 614-693-0888After hours: calls roll to duty person’s cell phone2010/17/2014
DPAS OverviewDPAS Conversion Process2110/17/2014
DPAS OverviewDPAS BusinessPartners2210/17/2014
DPAS OverviewExternal Business Partners2310/17/2014
DPAS OverviewDPAS System Processes2410/17/2014
DPAS OverviewDPAS System Processes2510/17/2014
DPAS OverviewDPAS System Processes2610/17/2014
DPAS OverviewDPAS Inventory2710/17/2014
DPAS OverviewDPAS Inventory CapabilitiesMultiple types of Inventories – Custodian, Sensitive,Location, Cyclic, CustomInventory By3 of 9 Bar CodeUII 2-D Data MatrixPassive RFID TagSerial Number Verify (e.g. Weapons)Paper Inventory Listing (Manual Update)Automated Reconciliation ReportStatistics Provided2810/17/2014
DPAS OverviewScanner Download Inventories2910/17/2014
DPAS OverviewAutomated Inventory Scanning3010/17/2014
DPAS OverviewScanner Upload3110/17/2014
DPAS OverviewAsset & Location Label PrintingLabels Printed Directly From DPASSupport for Intermec and Zebra Printers7 Different Label SizesUser defined text values and graphicsLocation Label has embedded indicator to auto update Location whileconducting the inventorySample 3 x 1 label3of9 and UII MarkSample 4 x 1 label3of9, UII Mark and Logo3210/17/2014
DPAS OverviewInventory Status Report3310/17/2014
DPAS OverviewPassive RFID TechnologyUtilizes The Gen 2 915 MHz Passive RFID “pRFID” TagDPAS Encodes The RFID Tag As Label Is PrintedHardware RequiredIntermec 741 (700C), 751G, CN3G or CN3eG scannerIntermec IP4/IP30 pRFID ReaderZebra R110xi or RZ400 pRFID Equipped Label Printer4”x1” or 2”x1-1/4” Label Stock With Gen 2 915 MHz TagsBenefits:Reduces Fatigue while conducting InventoriesLess Workplace DisruptionFaster ReadsImproved Accuracy3410/17/2014
DPAS OverviewOther Scanner CapabilitiesAsset RelocationAction Item CaptureLabel Print RequestSupply Room Receipts / Issues / InventoryUII Capture / Associate3510/17/2014
DPAS OverviewDPAS Summary3610/17/2014
DPAS Overview3710/17/2014
DPAS OverviewDPAS SummaryIs an asset management system designed to support all DoD propertyrequirements and requirements related to property e.g. Financial reporting ofcapital assetsIs designed to track/manage assets from acquisition through dispositionMeets property requirements of the BEAHas Business Partner Relationships to support integration across the enterpriseIs a Web-Based application with full PKE implementationIs DoD owned and managedIs designed and supported by property professionalsHas an Authority To Operate “ATO” valid through February 7, 20143810/17/2014
Using DFAS state-of-art software (Remedy) Service expectations: Operating hours: 6:00AM to 6:00PM Knowledgeable agents: former DPAS implementers, trainers, programmers During operating hours: calls usually answered immediately . 866-498-8687; DSN: 869-0888; COMM: 614-693-0
