Transcription
Child Care Subsidy ProgramParticipant Manual
Child Care Subsidy ProgramParticipant Manual
This document is provided under a contractual agreement between theNew York State Office of Children and Family ServicesDivision of AdministrationBureau of Training and DevelopmentANDProfessional Development ProgramRockefeller CollegeUniversity at AlbanyState University of New YorkAcknowledgementThis material was developed by the Professional Development Program, Rockefeller College,University at Albany under a training and administrative services agreement with the New YorkState Office of Children and Family Services.DisclaimerWhile every effort has been made to provide accurate and complete information, the Office ofChildren and Family Services and the State of New York assume no responsibility for any errorsor omissions in the information provided herein and make no representations or warrantiesabout the suitability of the information contained here for any purpose. All information anddocuments are provided “as is,” without a warranty of any kind.Copyright 2018 by the New York State Office of Children and Family Services.April 2018
Child Care Subsidy Training ProgramTable of ContentsUnit 1: Screening and ApplicationPreface . 1-1Lesson 1: Overview of the Child Care Subsidy Program . 1-3Lesson 2: The Application Process . 1-11Unit 2: Programmatic and Income RequirementsPreface . 2-1Lesson 1: Categories of Eligible Families . 2-3Lesson 2: Income and Residency Requirements for Low-Income Families . 2-26Unit 3: Verification and RedeterminationPreface . 3-1Lesson 1: Verification and Documentation of Eligibility . 3-3Lesson 2: Redetermining Eligibility . 3-23Unit 4: Payment ProcessingPreface . 4-1Lesson 1: Determining Payment Amounts . 4-3Lesson 2: Issuing and Monitoring Payments . 4-28Lesson 3: Handling Child Care Overpayments . 4-49Unit 5: Provider Types and District ResponsibilitiesPreface . . 5-1Lesson 1: Provider Information . 5-3Lesson 2: District Responsibilities Regarding Child Care Providers . 5-15Professional Development ProgramRockefeller College, University at AlbanyThis document is for training purposes only.Revised 20183
PrefaceResources18 NYCRR 415 . Tab 618 NYCRR 404 . Tab 705-OCFS-ADM-03, Child Care Subsidy Program . Tab 814-OCFS-LCM-04, Child Care Subsidy Fraud Regulations . Tab 916-OCFS-LCM-18, Child Care Maket Rates 2017-2018 . Tab 1016-OCFS-LCM-03, 30-Day Client Notification for Child Care Subsidy and RevisedClient Notification . Tab 1191-ADM-34, Child Care: Reimbursement of Payment for Children with SpecialNeeds . Tab 124Professional Development ProgramRockefeller College, University at AlbanyThis document is for training purposes only.Revised 2018
Child Care Subsidy Training ProgramAgendaDay 1:Welcome, Introduction, and Pre-AssessmentUnit 1: Screening and ApplicationLesson 1: Overview of the Child Care Subsidy ProgramLesson 2: The Application ProcessUnit 2: Programmatic and Income RequirementsLesson 1: Categories of Eligible FamiliesLesson 2: Income and Residency Requirements for Low-Income FamiliesUnit 3: Verification and RedeterminationLesson 1: Verification and Documentation of EligibilityDay 2:Unit 3: Verification and Redetermination, continuedLesson 2: Redetermining EligibilityUnit 4: Payment ProcessingLesson 1: Determining Payment AmountsLesson 2: Issuing and Monitoring PaymentsLesson 3: Handling Child Care OverpaymentsUnit 5: Provider Types and District ResponsibilitiesLesson 1: Provider InformationLesson 2: District Responsibilities Regarding Child Care ProvidersClosing, Review, Q & AThere will be a 15 minute break in the morning and afternoon and anhour for lunch.Thank you for your flexibility.Professional Development ProgramRockefeller College, University at AlbanyThis document is for training purposes only.Revised 20185
PrefaceWebsitesNYS Child Care are/daycare regs.aspLocal Social Services Districts Child Care Section of the Child and FamilyServices ans/plans.aspProfessional Development ProgramSchedule of trainings and documents pertaining to Child Care Subsidyhttps://www.ccs.pdp.albany.edu/General Interest Phone NumbersDivision of Child Care ServicesMerideth Bastiani, Director, Child Care Subsidy ProgramPhone: (518) 402-3001Email: Merideth.Bastiani@ocfs.ny.govJoe Ziegler, Child Care Subsidy ProgramPhone: (518) 402-6520Email: Joe.Ziegler@ocfs.ny.govMaryellen DeCicco, Child Care Subsidy ProgramPhone: (518) 408-3395Email: Maryellen.DeCicco@ocfs.ny.govAruni Singh, Child Care Subsidy ProgramPhone: (518) 473-0676Email: Aruni.Singh@ocfs.ny.govAnn Haller, Legally-Exempt EnrollmentPhone: (518) 408-0759Email: Ann.Haller@ocfs.state.ny.usChristine Anderson, Legally-Exempt EnrollmentPhone: (518) 408-3269Email: Christine.Anderson@ocfs.ny.govJessica Breitenbach, Legally-Exempt EnrollmentPhone: (518) 474-94546Professional Development ProgramRockefeller College, University at AlbanyThis document is for training purposes only.Revised 2018
Child Care Subsidy Training ProgramRegional MapProfessional Development ProgramRockefeller College, University at AlbanyThis document is for training purposes only.Revised 20187
PrefaceOCFS Division of Child Care Services Regional OfficeListingsALBANY REGIONAL OFFICE52 Washington StreetRoom 309 South BuildingRensselaer, NY 12144Telephone: (518) 402-3038Serving the counties of: Albany, Clinton, Columbia, Delaware, Essex, Franklin,Fulton, Greene, Hamilton, Montgomery, Otsego, Rensselaer, Saratoga,Schenectady, Schoharie, Warren, WashingtonBUFFALO REGIONAL OFFICERoom 5455th FloorEllicott Square Building295 Main StreetBuffalo, NY 14203Telephone: (716) 847-3828Serving the counties of: Allegany, Cattaraugus, Chautauqua, Erie, Genesee,Niagara, Orleans, WyomingLONG ISLAND REGIONAL OFFICEPerry Duryea State Office Building250 Veterans Memorial Highway, Suite 2A-20Hauppauge, NY 11788Telephone: (631) 342-7100Fax: (212) 383-1811Serving the counties of: Nassau, SuffolkNEW YORK CITY REGIONAL OFFICE80 Maiden Lane, 23rd FloorNew York, NY 10038Telephone: (212) 383-1415Serving the counties of: Bronx, Kings, New York, Richmond, and Queens8Professional Development ProgramRockefeller College, University at AlbanyThis document is for training purposes only.Revised 2018
Child Care Subsidy Training ProgramROCHESTER REGIONAL OFFICE259 Monroe Avenue, 3rd FloorMonroe SquareRochester, NY 14607Telephone: (585) 238-8531Serving the counties of: Chemung, Livingston, Monroe, Ontario, Schuyler,Seneca, Steuben, Wayne, YatesSPRING VALLEY REGIONAL OFFICE11 Perlman Drive, Pascack PlazaSpring Valley, NY 10977Telephone: (845) 708-2400Serving the counties of: Dutchess, Orange, Putnam, Rockland, Sullivan, Ulster,WestchesterSYRACUSE REGIONAL OFFICEThe Atrium100 S. Salina Street, Suite 350Syracuse, NY 13202Telephone: (315) 423-1202Serving the counties of: Broome, Cayuga, Chenango, Cortland, Herkimer,Jefferson, Lewis, Madison, Oneida, Onondaga, Oswego, St. Lawrence, Tioga,TompkinsProfessional Development ProgramRockefeller College, University at AlbanyThis document is for training purposes only.Revised 20189
PrefaceNew York State Enrollment Agency ListingRegion 1: BuffaloAllegany County Community Opportunities and Rural Development, Inc.(ACCORD)Counties Served: Allegany, Cattaraugus, Wyoming19 South Main StreetBelmont, New York 14813Phone: (585) 268-7605, Ext. 1231Fax: (585) 365-2749Website: http://www.accordcorp.orgChautauqua Opportunities, Inc.Counties Served: Chautauqua402 Chandler StreetJamestown, NY 14701Phone: (716) 661-9430 Ext. 227Website: www.chautauquaopportunities.comFax: (716) 661-9436Child Care Resource NetworkCounties Served: Erie1000 Hertel AvenueBuffalo NY 14216Phone: (716) 877-6666 Ext. 3031Website: www.wnychildren.orgFax: (716) 877-6205Community Action of Orleans and Genesee, Inc.Counties Served: Genesee, Orleans409-11 East State StreetAlbion, New York 14411Phone: (585) 343-7798Website: www.caoginc.orgNiagara Community Action Program, Inc.Counties Served: Niagara1521 Main StreetNiagara Falls, New York 14305Phone: (716) 285-8572 Ext. 105Website: www.childcareofniagara.com10Fax: (585) 343-4063Fax: (716) 285-9693Professional Development ProgramRockefeller College, University at AlbanyThis document is for training purposes only.Revised 2018
Child Care Subsidy Training ProgramRegion 2: RochesterChemung County Child Care Council, Inc.Counties Served: Chemung1580 Lake Street—Suite 200Elmira, New York 14901Phone: (607) 734-3941Website: www.chemchildcare.comChild and Family Resources, Inc.Counties Served: Ontario, Seneca, Yates263 Lake StreetPenn Yan, New York 14527Phone: (315) 781-1491 Ext. 2210Seneca: 115 Fall Street, Seneca Falls, NY 13148Ontario: 671 S. Exchange Street, Geneva, NY 14456Website: www.cfresources.orgChild Care Council, Inc.Counties Served: Monroe, Livingston, Wayne595 Blossom Road., Suite 120Rochester, NY 14610Phone: (585) 654-4742Website: www.childcarecouncil.comPro Action of Steuben and Schuyler, Inc.Counties Served: Steuben and Schuyler117 East Steuben Street, Suite 11Bath, NY 14810Phone: (607) 776-2125Website: www.proactioninc.orgFax: (607) 737-7293Fax: (315) 536-9918Fax: (585) 654-4721Fax: (607) 776-4873Region 3: SyracuseChild Care Council of Cooperative ExtensionCounties Served: Madison, Oneida, Herkimer121 Second StreetOriskany, NY 13424Phone: (315) 798-5911Website: http://www.cceoneida.comProfessional Development ProgramRockefeller College, University at AlbanyThis document is for training purposes only.Revised 2018Fax: (315) 736-258011
PrefaceChild Care Solutions, Inc.Counties Served: Cayuga, Onondaga6724 Thompson RoadSyracuse, NY 13211Phone: (315) 446-1220 Ext. 319Website: www.childcaresyracuse.orgChild Development CouncilCounties Served: Cortland/Tompkins609 West Clinton StreetIthaca, New York 14850Phone: (607) 273-0259Web: www.childdevelopmentcouncil.orgFax: (315) 446-2010Fax: (607) 273-3141Community Action Planning Council of Jefferson County, Inc.Counties Served: Jefferson, Lewis518 Davidson StreetWatertown, NY 13601Phone: (315) 782- 4900 Ext. 240Fax: (315) 788-8251Website: www.capcjc.orgFamily Enrichment Network, Inc.Counties Served: Broome, Tioga and Chenango24 Cherry StreetJohnson City, New York 13790Phone: (607) 723-8313 Ext. 872Website: www.familyenrichment.ccFax: (607) 723-6173Integrated Community Planning Council of Oswego County, Inc.Counties Served: Oswego317 West 1st Street, Suite 111Oswego, New York 13126Phone: (315) 343-2344 Ext. 19Fax: (315) 343-0442Website: www.icpoc.orgSt. Lawrence Child Care Council, Inc.Counties Served: St. Lawrence314 Ford StreetOgdensburg, NY 13669Phone: (315) 393- 6474Website: http://www.stlawrencechildcare.org12Fax: (315) 394-6809Professional Development ProgramRockefeller College, University at AlbanyThis document is for training purposes only.Revised 2018
Child Care Subsidy Training ProgramRegion 4: AlbanyAdirondack Community Action Programs, Inc.Counties Served: EssexP.O. Box 848, 7572 Court Street – Suite 2Elizabethtown, New York 12932Phone: (518) 873-3207 Ext. 235Website: http://www.acapinc.orgFax: (518) 873-6845Capital District Child Care Coordinating Council, Inc.Counties Served: Albany, Rensselaer, Saratoga, Schenectady, Fulton,Montgomery91 BroadwayMenands, NY 12204Phone: (518) 426-7181 Ext. 318Fax: (518) 426- 9649Website: wwww.cdcccc.orgChild Care Coordinating Council of the North Country, Inc.Counties Served: Clinton, FranklinP.O. Box 2640, 194 US OvalPlattsburgh, NY 12901Phone: (518) 561- 4999Fax: (518) 561- 6956Website: http://www.ccccnc.orgDelaware Opportunities, Inc.Counties Served: Delaware35430 State Highway 10Hamden, NY 13782Phone: (607) 723-8313 Ext. 872Website: www.delawareopportunities.orgFamily of Woodstock, Inc.Counties Served: Columbia, Greene (Ulster)P.O. Box 3516, 39 John StreetKingston, NY 12402Phone: (845) 331-7080Website: www.familyofwoodstockinc.orgSchoharie County Community Action Program, Inc.Counties Served: Schoharie and Otsego795 East Main Street, Suite 5Cobleskill, New York 12043Phone: (518) 234-2568Website: www.sccapinc.orgProfessional Development ProgramRockefeller College, University at AlbanyThis document is for training purposes only.Revised 2018Fax: (607) 746- 1605Fax: (845) 331-0526Fax: (518) 234-350713
PrefaceSouthern Adirondack Child Care Network, Inc.Counties Served: Hamilton, Warren, Washington88 Broad StreetGlens Falls, NY 12801Phone: (518) 798-7972 Ext. 210Website: www.saccn.orgFax: (518) 812- 0799Region 5: Spring ValleyChild Care Council of Dutchess & Putnam, Inc.Counties Served: Dutchess, Putnam70 Overocker RoadPoughkeepsie, NY 12603Phone: (845) 473-4141 Ext. 222Website: http://www.childcaredutchess.orgChild Care Council of Orange County, Inc.Counties Served: Orange40 Matthews Street, Suite 103Goshen, NY 10924Phone: (845) 294-4012 Ext. 222Website: www.childcarecounciloc.orgChild Care Council of Westchester, Inc.Counties Served: Westchester313 Central Park AvenueScarsdale, NY 10583Phone: (914) 761-3456 Ext. 123Website: www.childcarewestchester.orgChild Care Resources of Rockland, Inc.Counties Served: Rockland235 North Main Street, Suite 11Spring Valley, NY 10977Phone: (845) 425-0009 Ext. 417Website: www.childcarerockland.orgFamily of Woodstock, Inc.Counties Served: Ulster (Columbia, Greene)P.O. Box 3516, 39 John StreetKingston, NY 12402Phone: (845) 331-7080 Ext. 132Website: www.familyofwoodstockinc.org14Fax: (845) 473-4161Fax: (845) 294-4045Fax: (914) 761-1957Fax: (845) 425-5312Fax: (845) 331-0526Professional Development ProgramRockefeller College, University at AlbanyThis document is for training purposes only.Revised 2018
Child Care Subsidy Training ProgramSullivan County Child Care Council, Inc.Counties Served: SullivanP.O. Box 186Ferndale, NY 12734Phone: (845) 292- 7166 Ext. 302Website: www.scchildcare.coFax: (845) 292- 1755Region 6: New York CityWHEDCOCounties Served: New York City1309 Louis Nine BoulevardBronx, NY 10459Phone: (347) 708-7800Website: http://www.whedco.orgFax: (718) 619-8207Region 7: Long IslandChild Care Council of Nassau, Inc.Counties Served: Nassau99 Quentin Roosevelt Blvd., Suite 201Garden City, NY 11530Phone: (516) 358- 9250Website: www.childcarenassau.orgChild Care Council of Suffolk, Inc.Counties Served: Suffolk60 Calvert AvenueCommack, New York 11725Phone: (631) 462-0303Website: www.childcaresuffolk.orgProfessional Development ProgramRockefeller College, University at AlbanyThis document is for training purposes only.Revised 2018Fax: (516) 358-9287Fax: (631) 462-161715
Unit 1: Screening and ApplicationUnit 1Screening and ApplicationUnitImportanceDuring the screening process, clients are provided with an explanationof the purpose and philosophy of the Child Care Subsidy program anda description of their rights and responsibilities when they receive childcare assistance.Workers need to know policy related to client and agencyresponsibilities in the application process in order to: UnitOverviewExplain to clients the goals of the Child Care Subsidy programand client rights and responsibilitiesFollow policy as they process client applicationsThis unit reviews the importance of orienting the Child Care Subsidytraining participants with the necessary information and procedures toallow the continuance of program integrity.This unit covers the following lessons: Overview of the Child Care Subsidy programThe Application ProcessProfessional Development ProgramRockefeller College, University at AlbanyThis document is for training purposes only.Revised 20181-1
OverviewContentsLesson 1: Overview of the Child Care Subsidy Program . 3Welfare Reform and the Child Care Subsidy Program . 4New York State Child Care Block Grant . 4Laws, Regulations, and Policy Directives Governing the Child Care SubsidyProgram . 6Lesson 2: The Application Process . 11Application for Certain Benefits and Services . 12Sections Required for the Child Care Subsidy Program . 14Application for Child Care Assistance . 19Client Responsibilities at Application . 19Social Service District Responsibilities at Application . 21Client Rights . 23Guidelines for Determining Availability of Child Care for TA Clients. 26Practice A: Assisting the TA Client with the Availability of Child Care . 281-2Professional Development ProgramRockefeller College, University at AlbanyThis document is for training purposes only.Revised 2018
Unit 1: Screening and ApplicationLesson 1: Overview of the Child Care Subsidy ProgramLessonImportanceThis lesson provides you with the background information you need: To explain the purpose and philosophy of the Child CareSubsidy programTo identify where to find the appropriate laws, regulations,Administrative Directives (ADMs), Informational Letters (INFs),and Local Commissioner Memorandums (LCMs) governing childcare policyLessonOverviewThis lesson covers the following topics:LessonObjectivesBy the end of this lesson, you will be able to: Welfare Reform and the Child Care Subsidy ProgramNew York State Child Care Block GrantLaws, Regulations, and Policy Directives Governing the ChildCare Subsidy ProgramDescribe the legislative intent of the New York State Child CareBlock Grant and its relationship to welfare reformDescribe the philosophy of the Child Care Subsidy program as itrelates to Temporary Assistance and Low-Income clientsIdentify the policies and regulations governing the Child CareSubsidy programProfessional Development ProgramRockefeller College, University at AlbanyThis document is for training purposes only.Revised 20181-3
Lesson 1: Overvi
6724 Thompson Road Syracuse, NY 13211 Phone: (315) 446-1220 Ext. 319 Fax: (315) 446-2010 Website: www.childcaresyracuse.org Child Development Council Counties Served: Cortland/Tompkins 609 West Clinton Street Ithaca, New York 14850 Phone: (607) 273-0259
