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National Institute of Food andAgriculture (NIFA) FederalAssistance Policy GuideNIFA Office of Grants and Financial ManagementOctober 5, 2018
Table of ContentsTABLE OF CONTENTS. IIGLOSSARY OF FREQUENTLY USED TERMS .VIIIUSING THE GUIDE . XI.NIFA POLICY GUIDE OVERVIEW AND PURPOSE . 11A.B.C.D.E.II.1.2.1.2.3.SCOPE ALL AWARDS .12SUPERSESSION AND APPLICABILITY ALL AWARDS.12Supersession .12Applicability and Order of Precedence.13SOURCES OF REQUIREMENTS IN POLICY GUIDE ALL AWARDS .13EFFECT ALL AWARDS .13ROLES AND RESPONSIBILITIES ALL AWARDS .15NIFA Roles and Responsibilities .15Land-Grant Institutions – Cooperative Extension and Research .18Recipient Roles and Responsibilities During the Grant Period .19PRE-AWARD . 23A.B.C.1.2.3.4.1.2.3.4.5.6.7.8.9.1.2.3.4.5.TYPES OF NIFA FINANCIAL ASSISTANCE ALL AWARDS .23Competitive grants .23Capacity grants .24Non-Competitive Grant Programs .24Cooperative Agreements .25APPLICATION INFORMATION ALL AWARDS .25Catalog of Federal Domestic Assistance ALL AWARDS .25Request for Applications ALL AWARDS .26Grants.gov ALL AWARDS .26DUNS Number ALL AWARDS .27System for Awards Management ALL AWARDS .28ezFedGrants CAPACITY AWARDS .28Applicant Eligibility ALL AWARDS.29Organizational Management Information ALL AWARDS .30Applicant Citizenship ALL AWARDS .30SUBMITTING AN APPLICATION ALL AWARDS .31Competitive Types of Applications COMPETITIVE AWARDS .31Capacity Types of Applications CAPACITY AWARDS .33Letters of Intent COMPETITIVE AWARDS .34Application Budget COMPETITIVE AWARDS .34Matching or Cost Sharing ALL AWARDS .35a.b.c.Definition ALL AWARDS . 35Competitive awards. 35Capacity Matching requirements . 386.7.8.9.10.Application Requirements COMPETITIVE AWARDS .38Resubmitting an Application COMPETITIVE AWARDS .38Previously Funded Applications and Substantially Similar Efforts COMPETITIVE AWARDS .39Assurances ALL AWARDS .39Certifications and Representations ALL AWARDS .3911.Post-Submission Grant Application Materials ALL AWARDS.40a.b.Lobbying ALL AWARDS . 40Felony and Tax Certification ALL AWARDS. 40ii
12.13.14.15.a.b.c.d.Capacity Grant Application Documents CAPACITY AWARDS .41Key Contacts Form CAPACITY AWARDS .41Non-Land Grant College of Agriculture Designation COMPETITIVE AWARDS .41Submission ALL AWARDS .42Electronically Submitted Applications ALL AWARDS. 42Similar or Identical Applications COMPETITIVE AWARDS . 43Application deadline ALL AWARDS . 43Meeting the deadline ALL AWARDS . 4316. Application Signature ALL AWARDS .4417. Late Applications ALL AWARDS .44D.PUBLIC ACCESS TO APPLICATION INFORMATION ALL AWARDS .45III.APPLICATION EVALUATION . 46A.B.C.D.E.F.G.IV.1.2.3.4.5.6.1.2.3.4.CAPACITY GRANTS CAPACITY AWARDS .46COMPETITIVE GRANTS COMPETITIVE AWARDS.46INITIAL COMPETITIVE APPLICATION REVIEW COMPETITIVE AWARDS .46PEER REVIEW OF COMPETITIVE APPLICATIONS COMPETITIVE AWARDS .47Peer Review System (PRS) .48Reviewer Selection .48Types of Review Panels .48Operation of the Review Panel .48Confidentiality .49Conflict of Interest .50EVALUATION CRITERIA COMPETITIVE AWARDS .50NON-COMPETITIVE APPLICATION REVIEW .51PRE-AWARD REVIEW AND RISK ASSESSMENT ALL AWARDS .52Review of OMB-designated repositories of government-wide data ALL AWARDS .52Cost Analysis COMPETITIVE AWARDS.52Financial and Other Management Systems Analysis COMPETITIVE AWARDS .53Submitting Revised Documents COMPETITIVE AWARDS .54AWARD ISSUANCE . 55A.B.C.D.1.2.3.1.2.3.1.2.NOTIFICATION ALL AWARDS .55Competitive Notice of Award Issuance COMPETITIVE AWARDS .56Capacity Award Notification CAPACITY AWARDS .57Feedback to Applicants COMPETITIVE AWARDS .57PAYMENT ALL AWARDS .58General ALL AWARDS .58Automated Standard Application for Payments (ASAP) System ALL AWARDS .58ASAP Resources ALL AWARDS .59TERMS AND CONDITIONS ALL AWARDS .59PERIOD OF PERFORMANCE (PROJECT PERIOD) ALL AWARDS .60Competitive Awards COMPETITIVE AWARDS .60a.b.a.b.Period of Performance (Project Period) COMPETITIVE AWARDS . 60Budget Period COMPETITIVE AWARDS . 61Capacity Awards CAPACITY AWARDS .62Carry over CAPACITY AWARDS . 62Obligation period CAPACITY AWARDS . 63E.NO-COST EXTENSIONS COMPETITIVE AWARDS .63F.CAPACITY FORMULAS CAPACITY AWARDS .65G.CAPACITY PROGRAMS MATRIX: FORMULA, USE OF FUNDS, LIMITATIONS, REPORTING, MATCH, CARRYOVER CAPACITYAWARDS .66H.MEMORANDA OF UNDERSTANDING ALL AWARDS .80iii
AVAILABILITY OF GRANT INFORMATION ALL AWARDS .80CONFIDENTIALITY AND RETENTION OF INFORMATION COMPETITIVE AWARDS .80FREEDOM OF INFORMATION ACT ALL AWARDS .81PUBLIC ACCESS TO RESEARCH DATA ALL AWARDS.83PROTECTING SENSITIVE DATA USED IN RESEARCH ALL AWARDS .84PRIVACY ACT ALL AWARDS .84PAPERWORK REDUCTION ACT ALL AWARDS.85NIFA OFFICIAL IDENTIFIER ALL AWARDS .85I.J.K.L.M.N.O.P.V.POST-AWARD FEDERAL REQUIREMENTS . 87A.B.C.D.E.F.G.H.STANDARDS FOR FINANCIAL AND PROGRAM MANAGEMENT (2 CFR 200.300-309) ALL AWARDS .87FINANCIAL MANAGEMENT SYSTEMS (2 CFR 200.302) ALL AWARDS .88GRANTEE INTERNAL CONTROLS (2 CFR 200.303) ALL AWARDS .89PAYMENT (2 CFR 200.305) ALL AWARDS .89COST SHARING OR MATCHING (2 CFR 200.306) ALL AWARDS .90PROGRAM INCOME (2 CFR 200.307) ALL AWARDS .90REVISION OF BUDGET AND PROGRAM PLANS (2 CFR 200.308) COMPETITIVE AWARDS .91PROPERTY STANDARDS (2 CFR 200.310-316) ALL AWARDS .921.Property Management ALL AWARDS .922.Real Property ALL AWARDS .923.Equipment ALL AWARDS itions ALL AWARDS . 93Prior approval ALL AWARDS . 93Title ALL AWARDS . 94Use of Equipment ALL AWARDS . 94Management Requirements ALL AWARDS . 95Sale and Disposition of Equipment ALL AWARDS . 96Supplies and Other Expendable Property ALL AWARDS . 96Intangible Property ALL AWARDS .96Research Results: Publications, Intellectual Property Rights, and Sharing Research Resources ALL AWARDS. 97Rights in Data ALL AWARDS . 97Access to Research Data: REEport and NIFA Data Gateway ALL AWARDS. 98Sharing Research Resources ALL AWARDS . 98Availability of Research Resources ALL AWARDS . 99Publications ALL AWARDS . 99Patents and Inventions ALL AWARDS . 100Invention Reporting ALL AWARDS . 102Plant Variety Protection ALL AWARDS . 107Interagency Edison (iEdison) ALL AWARDS . 108Royalties and Licensing Fees from Copyrights, Inventions, and Patents ALL AWARDS. 109Transfer of Rights to the Inventor ALL AWARDS . 109Special Provisions for Grants with Non-Profit Organizations COMPETITIVE AWARDS . 110PROCUREMENT (2 CFR 200.317-326) ALL AWARDS .
Oct 05, 2018 · National Institute of Food and Agriculture (NIFA) Federal Assistance Policy Guide . NIFA Of
