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About SEAS Graduate Academic AdvisingSEAS uses an integrated approach to academic advising that utilizes both professional and faculty advising.Graduate students are assigned a Graduate Professional Advisor who will help them transition to the university andnavigate processes and procedures. They are here to assist students understand the requirements of the programs, addand drop classes, and understand their progression towards timely degree completion. Each graduate student is alsoassigned a Faculty Advisor who is a faculty member in their department. The Faculty Advisor assists the student withcourse selection and serves as a mentor in the discipline. In addition, the Graduate Professional Advisor will continue tomonitor the student’s academic progress and success.Meet Your AdvisorsThe Office of Graduate Admissions and Student Services is the home of your Graduate Professional Advising staff, andwe are here to help you. If you have any questions regarding academics, please visit the Graduate Professional Advisorspage to schedule an appointment. You can also email seasgrad@gwu.edu and one of the advisors can assist you. Formore information, visit: https://graduate.seas.gwu.edu/graduate-advising .Professional Advisor Assists students in understanding which coursesfulfill degree requirementsIntroduces and helps navigate students throughDegreeMapHelps with necessary paperwork and otheradministrative tasks for course registration,dissertations, and graduation clearancesFirst point of contact for degree requirementsFaculty Advisor Faculty members from the student’s departmentGives specific information on which classes to takebased on the student’s interestsHelps students with finding resources within theirdepartment, such as research funds and independentstudy opportunitiesApproves course selectionsProvides information on internship opportunitiesWays to Engage with the Graduate Professional Advising Office Walk-In Advising : Walk-In Advising services are available throughout the academic year on a first-come,first-serve basis. Walk-In Advising hours are Tuesday through Thursday, from 3:00 pm to 5:00 pm. Advising Appointments: Appointments with a Graduate Professional Advisor can be scheduled through ourwebsite: https://graduate.seas.gwu.edu/graduate-advising . Whenever possible, cancellations should bemade 24 hours in advance to enable another student to make use of that time. Registration Advising: During course registration, Graduate Professional Advisors are available for extendedhours for appointments and walk-in advising. Emailing your advisor : Email is an additional way to communicate with your advisor. You are encouraged to emailseasgrad@gwu.edu with brief questions and concerns. However, academic planning and other more involvedissues require more time, and you may be better served by scheduling an appointment.Page 1 of 5
Academic Advising ExpectationsBoth the advisors and students play an important role in the academic advising process.Students (Your Role) Make informed decisions and accept responsibilityfor your academic career.Know academic policies, procedures, andregulations.Familiarize yourself with degree requirements;remain informed about changes in your curriculum.Make use of resources available to you on campus.Inform your advisor of any circumstances that mightimpact your academic performance.Read and respond to your GW email.Advisors (Our Role) Be informed and provide accurate information aboutacademic policies, procedures, and regulations.Ensure availability via access to appointments, walk-inadvising, and timely email response rates.Assist advisees in course selection, registration, andlong/short term educational objectives.Maintain confidentiality unless to protect health andsafety of yourself and others.Be knowledgeable of campus resources and referadvisees to the services needed for success.Student Learning ObjectivesThis framework provides learning objectives for Master’s and PhD students to help you navigate your academicexperience to graduation.Prior to first semester First SemesterSchedule a WebEx advising appointment withyour Graduate Professional Advisor.Schedule a meeting with your Faculty Advisor.Familiarize yourself with the registrationprocess and all relevant dates and deadlines.Learn about your curriculum. Become familiar with Career Center resources. Attend office hours to get to know your faculty.Register for the EAP program (if appropriate). Graduation Schedule an appointment with your GraduateProfessional Advisor to discuss your curriculumprogression.Register for colloquium (if required).Familiarize yourself with DegreeMap and the DegreeMapplanner.Connect with your Faculty Advisor regarding internshipopportunities.Consider becoming a Thesis Student with yourFaculty Advisor.PhD Check DegreeMap and meet with your GraduateProfessional Advisor to ensure you are on track.Apply for graduation via the online graduationapplication in GWeb .Request OPT/CPT Letters and check in with theISO office (if appropriate).Build on relationships with faculty/staff members. Ask for letters of recommendation from faculty, ifneeded. Attend commencement and graduate from GW! Complete all of your remaining courses successfully. Work with Faculty Advisor on Dissertation Research.Apply for graduation at the beginning of the semesterin which you will be completing your requirements.Review the PhD checklist and timeline and submit thenecessary documents to your department.Attend PhD Hooding Ceremony and Commencement!Page 2 of 5
Acronyms &AbbreviationsWhat it stands for?What does it mean?RTFRegistration Transaction FormForm used to register for a course that’s closed, has timeconflicts, restrictions, etc. An RTF requires the instructor'ssignature for registration of closed courses and courses thatrequire permission.SEASSchool of Engineering& Applied ScienceRCLReduced Course LoadFTCFull-Time CertificationThe best school at GW!Less than 9 credits that sometimes occurs in the finalsemester of study. International Students not engaged inspecific research courses must fill out a RCL form with theISO to be allowed to drop below full-time.In limited circumstances (research), F-1 and J-1 graduatestudents may be eligible for a Full-Time Certification (FTC).This certification enables a student to drop below thefull-time credit requirement (9 credits) while still beingconsidered a full-time student maintaining theirimmigration status.International Services OfficeThe International Services Office is the first stop for the GWinternational community and will help eliminateadministrative challenges when studying in the US. ISOAdvisors host a variety of special events that highlight ourdiverse international student population.CRNCourse Registration NumberA CRN is a 5-digit course reference number. All sections,including lectures, labs, discussions, etc., will have a uniqueCRN. We use the CRN to identify a course in the Banneradministrative records system.Colonial CentralColonial CentralISO OfficeOffice of the Registrar and Student Financial Services.Located in the Marvin Center.CHCColonial Health CenterColonial Health Center offers a range of confidential healthservices to support medical and mental health needs, aswell as promotion and prevention services to guidestudents in maintaining a healthy lifestyle.UCCUniversity Counseling CenterNow part of Colonial Health -- Counseling services forstudents. For more information, email counsel@gwu.edu.DSSDisability Support ServicesOffers accommodations and resources to eligible students.For more information, email dss@gwu.edu.SEHScience & Engineering HallGW’s newest LEED-certified Science and Engineeringbuilding on the Foggy Bottom campus.Page 3 of 5
SEAS ResourcesSEAS Graduate isingSEAS Career Serviceshttps://careers.seas.gwu.eduSEAS Formshttps://graduate.seas.gwu.edu/formsWalk-In Advising g-sessionsProgram requirementsGraduate Ambassadors ssador-programSEAS Graduate Student t-eventsUniversity ResourcesInternational Services l Healthhttp://www.gwu.edu/health-servicesDisability Support Serviceshttps://disabilitysupport.gwu.edu/GW Career Serviceshttp://careerservices.gwu.edu/GW Librarieshttp://library.gwu.eduGW Off Campus Housinghttps://www.gwoffcampus.comPayroll Serviceshttps://payroll.gwu.eduMilitary and Veterans Affairshttps://military.gwu.edu/Multicultural Student Services Center rar.gwu.edu/STEM Works (Tutoring)https://lai.gwu.edu/stemworksStudent Financial Assistancehttps://financialaid.gwu.edu/Writing Centerhttp://writingcenter.gwu.eduPage 4 of 5
CARE NetworkAt GW, we aim to create a Colonial community that cares for one another.From the moment students arrive on campus, they begin to find their placeat the university. The college experience can often be challenging, andasking for help can be difficult. The CARE Network reaches out to offersupport so that students can be as successful as possible throughgraduation.The CARE Network is a cross-departmental support system whichrecognizes that student concerns are often multi-faceted. Students areconnected to resources through inter-departmental collaboration toprovide them with appropriate and personalized outreach.For more information or to submit a Care Report, visit: https://students.gwu.edu/carePage 5 of 5
School of Engineering & Applied Science The best school at GW! RCL Reduced Course Load Less than 9 credits that sometimes occurs in the final semester of study. International Students not engaged in specific research courses must fill out a RCL form with the ISO to be all
