WIXLIB

U.S. General Services AdministrationIntegrated Technology ServiceHow to Use VETS GWACAlex WrisingerJanna BabcockJihyun HuyckGSA Small Business GWAC Acquisition DivisionDecember 9, 2014

Who We Are Center for GWAC Programs Small Business GWAC Acquisition Division Manages a diversified portfolio of 8(a), Small, and ServiceDisabled Veteran-Owned Small Business (SDVO) set-asidecontracts Enterprise GWAC Acquisition Division Manages Alliant2

GSA’s GWAC Portfolio Veterans Technology Services (VETS)8(a) STARS IIAlliant Small BusinessAlliant33

Training Agenda Training ObjectivesDefinitions and Acronyms Accessing GWACs VETS GWAC Value Features RemindersResponsibilitiesGSA E-Tools/Web DemoVETS AccomplishmentsSummaryQ&A Scope VETS GWAC Option Ordering Process4

Training Objectives After completing today’s training, members of theacquisition team will be able to: Identify the benefits of using VETS Understand the basic process for placing a task orderagainst VETS Utilize the various tools available for ordering offices Obtain Delegation of Procurement Authority (DPA) At the conclusion of today’s training, warranted ContractingOfficers who plan to award and/or administer ordersagainst VETS are eligible to receive a DPA5

What is a GWAC?A Governmentwide Acquisition Contract is a task or delivery ordercontract for Information Technology (IT). Contracts established by oneagency for Governmentwide use Operated by an Executive Agencydesignated by the OMB Not subject to the Economy Act6

Why use a GWAC? Speed and Cost —The contracts are already fully competed;projects become task orders issued against an existing GWACcontract. Procurement lead time is drastically reduced comparedto conventional contracting methods. Flexibility — Agencies can issue GWAC orders using their ownstaff, or use an Assisted Acquisition Office to place orders ontheir behalf. Wide Range of Contract Types — GWACs provide a full rangeof contract types Low Fee – The contract access fee (CAF) is only ¾ of onepercent (.0075) to be applied to the total price for contractorperformance as billed to the government. Payment is made bythe contractor.7

Additional GWAC Features Worldwide Geographic Coverage — GWACs may be used forsolutions needed anywhere in the world. Highly Qualified Industry Partners — GWACs provide accessto a premier industry partner pool which has undergone astringent selection process. Our industry partners offerinnovative technology solutions and expertise on federal agencyrequirements. Socioeconomic Credit — The Small Business GWACs provideagencies with access to qualified small businesses andassociated socioeconomic credit. Limited Protestability — Protests are not allowed on taskorders under 10 million except on the grounds that the orderincreases the scope, period of performance, or maximum valueof the GWAC.8

Definitions and Acronyms9

Definitions and Acronyms Basic Contract – a contract under which orders are placed. Alsoreferred to as the “GWAC” Task Order (B.1) - an order for services placed against an establishedcontract. Task orders issued under a GWAC are also referred to as“order(s)” GWAC Contracting Officer (GWAC CO) or Procuring ContractingOfficer (PCO) (G.2.1) - The exclusive government official with actualauthority to award the Basic Contract and delegate any or all of thecontract administration functions to an Administrative ContractingOfficer (ACO) Delegation of Procurement Authority (DPA) (G.2.3.1) – Writtenauthority to issue an order under the Basic Contract10

Definitions and Acronyms continued Ordering Contracting Officer (OCO) (G.2.3) - An AuthorizedUser who may place and administer an order under the BasicContract Information Technology (IT) – See FAR 2.101 & FAR Part 39 Fair Opportunity – See FAR 16.505. OCO must provide eachawardee a fair opportunity to be considered for each orderexceeding 3,000 except as provided for in 16.505 (b)(2)11

Accessing GWACs12

Who Can Access a GWAC? Warranted Contracting Officers * Who receive GWAC training and Obtain a Delegation of Procurement Authority (DPA)* Warranted Contracting Officer becomes Ordering ContractingOfficer (OCO) after obtaining DPA13

How to Access a GWAC? Direct Acquisition Requesting Agency OCO conducts acquisition andadministers Order Assisted Acquisition Servicing Agency OCO conducts acquisition and administersOrder on behalf of Requesting Agency Value Add Fee as agreed to between Procuring Agency (i.e.GSA Assisted Services) and the Requesting Agency14

VETS GWAC15

VETS-Veterans Technology ServicesThe Federal Government‘s Information Technology (IT)services and services-based solutions contract forService–Disabled Veteran-Owned Small Businesses(SDVOSB).16

VETS GWAC Value Solutions-Based Contracts: Agencies can access a pool of experienced contractors tomeet their agency IT services requirementsLimited Protestability: Task orders under 10 million issued on the GWACs have alimited protestability.Shortened Procurement Lead Time: Agencies can use streamlined procedures when issuing taskorders on the VETS GWAC.Socioeconomic Credit: Eligible actions issued on the VETS GWAC provide anagency with SDVOSB and other applicable socioeconomiccredits17

VETS Features Order Period of Performance February 2, 2007-February 1, 2017, Orders may extend upto three (3) years beyond the expiration of the basiccontract (February 1, 2020) Contract Types Fixed Price, T&M, L-H, Mixed No minimum/maximum order threshold Limitations on Subcontracting GWAC CO monitors subcontract reporting18

VETS Features continued Eligible actions on VETS offer Service-DisabledVeteran-Owned Small Business (SDVOSB) credit forOrdering Agency Flexible teaming arrangements SDVOSB subcontracting Access to highly qualified contractors Fair Opportunity Manageable number of proposals expectedAverage is approximately 4 Program ceiling for all contracts – 5 billion19

VETS GWAC Scope Two Functional Areas (FAs) which include thefollowing NAICS: 541511, 541512, 541513, 541519,518210 and 611420 FA1 Systems Operations and Maintenance FA2 Information Systems Engineering Task orders may be customized to meet the full range ofIT service solutions IT Services-based solutions may include ancillary non-ITcomponents if those components are both integral andnecessary to accomplishing the IT solution20

Examples of VETS GWAC Projects FA1: Systems Operation and Maintenance IT Help Desk Services IT Integration & Interoperability Support Programming Services Anti-Virus Support Services FA2: Information Systems Engineering eBusiness Support Services Support for IT Transformation GIS and Portal Development Data Management Center Development and Enhancements21

VETS GWAC Option Option Exercised ! VETS GWAC Ordering PeriodFebruary 2, 2012 – February 1, 2017 Current listing of VETS Primesavailable at www.gsa.gov/vetsgwac,click on “Industry Partners” FA1: 29 Contract Holders – 21 Small, 8 Otherthan small FA2: 27 Contract Holders – 20 Small, 7 Otherthan small22

What to Know about VETS Option? Size rerepresentation was required by all primecontractors per FAR 52.219-28 for the VETS Option Option exercised for over 20 firms which remainsmall Option exercised for 9 firms that had grownorganically to ‘other than small” thru their ownsuccess with VETS23

What to Know about VETS Option?continued Only VETS Prime contractors shown as small on theindustry partner listing may respond to and/or beawarded new task orders Options for individual tasks awarded before February1, 2012, may be exercised at the discretion of theordering contracting officer See FAR 19.301-2(d)24

Ordering Process25

Ordering Provide each contractor a Fair Opportunity to be consideredfor each order per FAR 16.505 Document your process consistent with FAR 16.505 andcustomer agency policy There are limited Fair Opportunity exceptions (FAR16.505(b)(2))26

Acquisition Topics Consider the use of a multiphased acquisition approach toreduce risk Streamline/simplify your selection process (FAR 16.505) Keep submission requirements to a minimum Limit the number of evaluation factors to those that are meaningfuldiscriminators List your evaluation criteria and their relative order of importance Allow sufficient time for evaluation and award27

Acquisition Topics continued While “fair opportunity to be considered” is the competitionstandard, there are enhanced competition requirements for taskorders valued 5M and above See FAR 16.505 (b)(1)(iv) Exceptions are listed FAR 16.505(b)(2)(i)(A-F) Ordering Contracting Officers are responsible for task order pastperformance reporting per their agency policy See FAR 42.1502 (c) www.cpars.csd.disa.mil28

Reminders Ordering based on FAR 16.505 GSA’s eBuy is a good choice for your taskorder requests Develop acquisition strategy (includes yourselection of functional area) Ensure that all task orders are for IT Servicesand Solutions The Center is available to assist with SOWreview prior to release Applicable clauses may be added at taskorder level29

Reminders continued Indefinite Delivery, Indefinite Quantity, BlanketPurchase Agreements (BPAs) and Letter Contractsare not permissible order types Leasing of Real and Personal Property The Government will not be the lessee and it willnot be liable for cancellation fees should an optionnot be exercised Furthermore, the use of lease-like (incremental)payment arrangements to purchase items, whichpurport to permit the Government to receivedelivery of items and then pay for the full cost ofthe items over time, are not permitted Cost reimbursement contract types are not available30

GWAC ProgramResponsibilities31

GWAC Program Responsibilities Advise customers and contractors on proper use ofGWACs Conduct DPA training and issue DPA to OCOConduct outreach and educationConduct program meetings with contractorsMaintain resources on GWAC websites Perform risk mitigation and contractor oversight Conduct pre-award scope reviews upon request– Email to: SOWreview@gsa.gov (scope review processposted on the website) Monitor subcontracting at the Basic Contract level32

GWAC Program Responsibilities continued Manage contract compliance Conduct post award scope reviews Report annually to Office of Management and Budget Assessment of client satisfactionCompetition on ordersCumulative number and total dollar value of ordersNumber and value of performance based orders Complete Basic Contract closeout33

Order Contracting Officer(OCO) Responsibilities34

OCO in Control from Order Award toCloseout Comply with terms and conditions of the GWAC, FAR, andagency guidance Ensure the Order work is within the scope of the contract Ensure all contractors are provided a fair opportunity to beconsidered prior to award Request audit assistance when applicable Verify funding and comply with appropriation law andfinancial policy If COTR assigned, ensure the extent of their authority andresponsibilities are clearly defined35

OCO in Control from Order Award to Closeoutcontinued Monitor and evaluate contractor performance Enter performance data into agency past performance system(FAR 42.1502) Enter Order data into FPDS-NG Respond to FOIA requests, protests, disputes and claims atOrder level Ensure Prompt payment of contractor invoices OCO provides task order and reportable order information to GSA Perform Order closeout IAW FAR 4.804-5 Provide GSA with evidence of TO closeout36

GSA E-ToolsResources for Customers VETS contract website, www.gsa.gov/vets Full contract copy Detailed ordering guide, Labor Category Descriptions Ceiling Pricing for T&M and LH tasks GSA e-Buy- an online request for quotes tool, www.ebuy.gsa.gov RFQ handled electronically Rapid response to RFI/SOW/SOO Ensures transmittal of requirements eLibrary - www.gsa.gov/elibrary IT Solutions Shop (ITSS) - https://itss.gsa.gov Small Business GWAC Data Dashboards, www.gsa.gov/gwacs,select “GWAC Dashboards”37

VETS Websitewww.gsa.gov/vets38

39

40

41

42

43

GSA eBuywww.ebuy.gsa.gov44

GSA e-buy45

46

47

GWAC Dashboardswww.gsa.gov/gwacs48

50

51

52

53