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Chapter 11AC Group’s 2007 Annual ReportThe Digital Medical Office of the FuturePerformanceNeurology Progress Note- Established PatientLevel 3ProblemsComplex partial seizuresCarpal Tunnel SyndromeDeep Vein ThrombosisMedications: Lamictal 150 mg po bid, Keppra 750 mg bid, warfarin 5 mg po qdAllergies: Penicillin, TetracyclineInterim History.She has had 3 seizures since the last visit. All are generalized seizures with tonic-clonic acitivity. All wereassociated with tongue-biting and urinary incontinence. Since the last visit she developed DVT in her right leg.Dr. Jones, her primary physician, has started her on warfarin 5 mg per day for DVT.The numbness in her right hand is unchanged.General Review of Systems: Reviewed. No changesPast Medical History: Reviewed. New history of DVT.Social History: Reviewed. No Changes.Family History: Reviewed. No ChangesObjectiveVital SignsBP 106/66Pulse 72Temp 98.1Weight 150 lbsGeneral Appearance WellnourishedCarotidsHeartPeripheral pulsesMental Status NormalCranial Nerves NormalGait and StationTandem GaitMotorStrength NormalMuscle Tone NormalSensoryPinprick Decreased overthumb, 2nd finger, 3rd finger andhalf of 4th fingerVibrationJPSReflexesAC Group, Inc.No bruits heardNo malNormalNormalChapter 11 - Page 187LeftLeftNormalNormalLast updated: 5/20/2007

Chapter 11AC Group’s 2007 Annual ReportThe Digital Medical Office of the FuturePerformanceBiceps 3 Triceps 3 Knee 3 Ankle 3 Babinski Sign PresentFinger JerksJaw JerkTinel’s signCoordinationFinger-to-NoseRAMHeel-along-shin2 2 2 2 AbsentAbsentAbsentPresent at malNormalMedical Decision Making:Assessment:Epilepsy, Complex Partial—poorly uncontrolledCarpal tunnel syndromeDVTIncreased reflexes on right and right Babinksi signDifferential Diagnosis:Hyper-reflexia on right in setting of seizures—r/o tumor r/o multiple sclerosis r/o infarctTesting Reviewed:NoneTesting Ordered:MRI of brain with contrast.Other Therapies:NonePatient Education:I discussed diagnosis and plan with patient. She is to call me for any new seizures.Because of the continued seizures we will add Depakote 250 mg po bid.We will evaluate hyperreflexia with new brain MRI with contrast.Medications:Refill Keppra 750 mg po bid #60 11 refillsRefill Lamictal 150 mg po bid #60 11 refillsContinue Warfarin 5 mg per dayStart Depakote 250 mg per dayReturn Visit:1 months--sooner if problems occurShe should call for results of MRI after it is completed. Patient instructed.AC Group, Inc.Chapter 11 - Page 188Last updated: 5/20/2007

Chapter 11AC Group’s 2007 Annual ReportThe Digital Medical Office of the FuturePerformancePractice or Community Description:Vendor Presentation: The vendor will have around 2 hours to present their company and their product. Additionally, Ihave attached a document that outlines the normal demonstration approach and what to cover during the demo.Please plan on presenting the materials requested. Plan on spending 5 - 10 minutes for company overview, 5 minutesdiscussion on similar sized clients, 15 minutes for questions and answers and the rest of the time for actual productdemonstration. Please try to cover the issues outlined in this document.Be prepared to show multi ways of data entry including Voice dictation directly into the application via a voicerecognition application like Dragon Medical, handwriting recognition, as well as traditional “point and click” and typing.Also please bring handouts of the actual printouts or a printer so that we can see the output.The purpose of this document is to help a physician evaluate a vendor’s solution. The document is divided intoseparate product demonstrations.AC Group, Inc.Chapter 11 - Page 189Last updated: 5/20/2007

Chapter 11AC Group’s 2006 Annual ReportThe Digital Medical Office of the FutureFor on-Site DemonstrationB. Company OverviewQuestionsResponseResponseCompany Name and Web SiteContact Name and Phone NumberTotal FTE Employees and number of employeesdedicated to client supportExplain how your product handles disasterrecovery/data protection required by HIPAAregulation 164.308 effective April 2005?"Explain how you handle data backup of data.Assuming a fire in the computer room and the entireserver and hard drives are lost, explain how all of thedata entered throughout the day can be recoveredsince the last back up. Basically, is there any risk oflosing any data.If any of your products are hosted via a web/internetconnection, please explain how you insure a 100%uptime given the potential problems with servers,data lines, and communications.Explain how physicians can access the applicationfrom their home, the hospital, and from an internetcafé overseas. What security and privacy concernsmight there be with such access?Since hospitals and other internet capable sites doNOT allow software to be loaded on a local PC,explain how a physician would access data w/oloading any local software on a local desktop PC.Explain your wireless mobile capability.Explain security, audit trails and privacy capabilities.AC Group, Inc.Chapter 11 - Page 190Last Updated: 5/20/2007

Chapter 11AC Group’s 2006 Annual ReportThe Digital Medical Office of the FutureFor on-Site DemonstrationB. Company OverviewQuestionsResponseResponsePM Product Name and VersionAnnual Revenues the last 2 yearsTotal PM Clients and locationsTotal PM Clients and locations that match our sizeand specialtyRecommended Operating System and DatabaseIs there a Single database (all components share asingle, unified database)? Explain.Integrated - do all components (PM, EMR, etc.) worktogether transparently, that is, the user does not haveto do anything and does not see anything related tothe internal workings?Is your PM otherwise interfaced with your EMRapplication? Explain how and what the user sees orhas to do to make them work together, that is, "help"the information move from one component toanother.AC Group, Inc. Chapter 11 - Page 191Last Updated: 5/20/2007

Chapter 11AC Group’s 2006 Annual ReportThe Digital Medical Office of the FutureDocumentation Challenge - Section CScheduling, PMS, DIM, and Admin. DocumentationScheduling TaskCommentsA current returning patient calls in for a new appointmentShow how you search for a patient base on name and how do you determine ifyou have the right informationShow how the scheduling staff is able to view a prior-patient’s current balance anddate of last payment before scheduling their next office visit.Show how HIPAA alerts are represented. Besides the patient, who else is clearedto speak with and who is restricted. Show the ways that they may be contacted.For example, the husband is not allowed to view the wife’s clinical or financialrecord.Schedule the patient for a new workman’s comp visit with a new workman’s compcarrier and for a re-check for the sprain ankle from a prior non-workman’s compinjury that is covered under the patient’s primary insurance plan. Basically tworeasons for appointment during the same visit. Also explain how insurance isattached to each Appointment based on the injury or responsible party(Workman’s Comp)Show mentions for finding an open appointment slot. Search by day by physician,and 3rd Thursday in the afternoon.Schedule a second patient – this time a new patient.New Patient calls to schedule a visit. Search for the patient and describe how thescheduling clerk is confident that the patient has NOT been to this practice before.Set up temp account and schedule the patient for a routine new patient visit.The clerk will then ask the patient if they would like to fill out their registration andclinical profiles on line or if they would like the information sent to them. If theywant to complete the information on line, how does the clerk indicate that in thesystem and how is the patient informed of the required information.Show how your PMS/EHR allows a patient to complete required forms on-linebefore they show up for their first visit. (History info and if it can be added to thenurses intake)Show options for setting up the schedule templateDemonstrate how to see 3 to 5 physician schedules at one time, on one screen –per day, per week. Show individual schedules for week, month. Show how to findopenings in a group of physicians.AC Group, Inc.Chapter 11 - Page 192Last Updated: 5/20/2007

Chapter 11AC Group’s 2006 Annual ReportThe Digital Medical Office of the FutureDocumentation Challenge - Section CScheduling, PMS, DIM, and Admin. DocumentationScheduling TaskCommentsShow how to interface outlook and the patient scheduler. We have manymeetings, show them combined with the patient/doctor schedule. Coordinationwith PDAs? Palm or Pocket PC format?Demonstrate how patients can give feedback/ fill out survey from waiting roomkiosk or from home.Phone Messages TaskCommentsDemonstrate the systems ability to record phone messages and the route thephone messages to a nurse and to a physician. Also demonstrate the recordingof a billing question and then forward the question to one of the billers.Demonstrate the ability to view health maintenance alerts when schedulingpatients, reviewing patient information, and during patient phone calls. We wouldlike to notify patients of overdue health maintenance issues at every opportunity.Patient Check-inCommentsThe patient arrives at the office for care and is greeted by the receptionist.Check the patient in, scan insurance card and driver’s license. Demonstrate howinsurance cards and registration information is scanned in and filed in a separatepatient chart folder.Review registration information to include guarantor, Next Of Kin & Insurancescreens, phone numbers including cell phone, email address, occupation.Demonstrate how the front desk person knows what the co-pay should be for thisvisit and any additional payments that are due today from prior visits.The patient brings in 5 pages of paper records. Demonstrate how the receptionistcan scan in a patient’s paper record and index the 5 pages to specific categories(Physician notes, lab results, Medical History form, paper prescription log)Demonstrate how the front desk checks patient’s insurance eligibility at the time ofcheck in or in a batch mode the night before.Demonstrate how the front desk staff can notify the nurses that a patient is readyto be seen.Assume that we are still using superbills since we have not implemented an EHRyet, what would the superbill look like and how does the form display which typeof “case/reason” the patient is being seen for?AC Group, Inc.Chapter 11 - Page 193Last Updated: 5/20/2007

Chapter 11AC Group’s 2006 Annual ReportThe Digital Medical Office of the FutureDocumentation Challenge - Section CScheduling, PMS, DIM, and Admin. DocumentationFormsCommentsDemonstrate electronic forms capabilities. We have selected forms that we wouldlike to have automated. How ease is it to create our own electronic forms andtemplates?Demonstrate automatic and manually triggered workflow. For example, the patientis due for a selected test because of age. How doe the front desk and/orscheduler know to discuss the test with the patient.Demonstrate adding a new dependent with a different last name than the Guarantor. Thedependent’s insurance charges are covered under the step parent and the patient portionis covered by a different guarantor.Charge Capture and Coding - Assume now that the patient has been seen by the nurseand the physician and that we are still using superbills until the EHR is implemented.Demonstrate how charges and “correct” coding are entered? Enter a minimum of 3charges with modifiers for visit (example -25 or -59) and modifiers for technical componentof a test with and without the professional component. Explain your rules engine.Explain any human intervention in the coding process.Demonstrate how a co-pay it attached to a charge. Demonstrate effective andefficient way to collect that payment before the visit. Demonstrate how to avoidrefund to the patient.Show us how we can differentiate between a co-pay and an on account paymentif they are both made at the same time and how are corrections made.If changes are made in regards to coding a visit how is the provider notified thateither the change was made or that he/she needs to make that change?Explain the process for submitting electronic claims to various 3rd party payers.Show how to enter hospital diagnoses and charges.Demonstrate global billing for a procedure that includes multi follow-up visits.Demonstrate how staff confirm that WC charges are NOT assigned to thepatient’s primary insurance plan.AC Group, Inc.Chapter 11 - Page 194Last Updated: 5/20/2007

Chapter 11AC Group’s 2006 Annual ReportThe Digital Medical Office of the FutureDocumentation Challenge - Section CScheduling, PMS, DIM, and Admin. DocumentationPayment PostingDemonstrate simple payment posting of 3rd party payments. Assume a health plansends in a payment for multi patients. How do we record multi payments from onecheck, and how can we store the paper EOB for reference at a later time.Demonstrate payment posting where the 3rd party denied one of the charges andpaid a lower amount for another charge. Explain your rules engine for deniedclaims and lower payment posting.Demonstrate electronic remits and how to void or make corrections to them.Demonstrate posting of a patient payment that is mailed in.Demonstrate how the staff would search for a patient and post a check when thename on the check does not match any of your patents. Basically a step parentsends in a check for a child with a different last name. Can you search for allpatients that are covered under a responsibility last name that might be differentfrom the patient’s last name.Demonstrate overpayment of claim where a credit is due the patient. And a refundneeds to be processed.AC Group, Inc.Chapter 11 - Page 195Last Updated: 5/20/2007

Chapter 11AC Group’s 2006 Annual ReportThe Digital Medical Office of the FutureDocumentation Challenge - Section CScheduling, PMS, DIM, and Admin. DocumentationTracking of Accts Receivable and unpaid claimsDemonstrate the Tracking of unpaid claims.Demonstrate Reporting methodologies. Base report and customized reports. Canwe run a report and then drill down into the details without leaving the report?Transfer to an outside billing house / Collection agency. Are there charges fromyou? Any other source of charges to us for sending electronic claims?Show how “NO SHOWS” and cancellations are documented and reportable.Demonstrate how the business office could use the DIM application for scanningand storing of paper records.Demonstrate how to customize a report. You will guide one of our administratorsto customize a report during the demoHave copies of all standard (free) reports that come with your PM system.Print or display a bill for a patient.Show how to pull up a bill sent to patient when they call in with questions. Can weview the actual document that the patient is viewing? Can we view multi priorpatient statements?Show how to enter hospital diagnoses and charges.Does reporting occur from the PM or EMR side or from both? Show us all of thediabetics with HgbA1C 8.0 and peripheral vascular disease.Show how to track AR for our entire company. Each division. Each physician andeach extender.Show how to report number of times a charge is sent out; number ofattempts/denials and why.Show how one deals with multiple physican ID numbers.AC Group, Inc.Chapter 11 - Page 196Last Updated: 5/20/2007

Chapter 11AC Group’s 2006 Annual ReportThe Digital Medical Office of the FutureSection D - Nursing QuestionsWe now assume that the patient has been scheduled and checked-in, Now thepatient is really to see the clinicians.CommentsDemonstrate how the front desk staff notifies the nurses that a patient is readyto be seen.Demonstrate how a nurse can review their patient schedule for the day andprint it out.Demonstrate how a nurse would handle incoming lab reports for reviewDemonstrate how a nurse would review and handle requests for re-fills. Anyrecommendations on how to automate this process?Demonstrate how a nurse would handle telephone calls and how workflow andtask routing would be handledDemonstrate how a nurse could review the patient’s prior visit informationbefore seeing the patient.Demonstrate how a nurse can enter vital signs, chief complaints, current medsand allergies into the EMR/EHR.Demonstrate how patient can do this in the exam room, from a waiting roomkiosk, and from home via internet.If the system provides electronic form capability, demonstrate how a nurse canenter vital signs and chief complaints into the systemDemonstrate various methods that the nurse can interact with the patient’schart.Demonstrate the system’s capability to maintain a patient’s current problem list.( and how that list can be inserted into the current note and modified) .Demonstrate how to erase/correct any errors that have occurred in the problemlist.Demonstrate your prescription writing capability.Demonstrate how an Rx can be filled by a nurse per a provider and how that Rxlooks at the Pharmacy reflecting Filled by nurse per DrDemonstrate How a provider can fill narcotic that require a unique signature foreach Rx and how that can be accomplished / Mandated it the system.Explain if your product interfaces with SureScripts, Express Scripts and RxHub.Which fax servers have you successfully and seamlessly interfaced with in thepast 6 monthsDemonstrate how to order a lab. Show us a lab req. printed out andDemonstrate when the billing is sent out. Show us this process in a paperlesssystem. We will need to both.Demonstrate how a physician would view records from their home and thehospital. Demonstrate how a non-employed physician could have view-onlyprivileges (ie, our local ER)AC Group, Inc.Chapter 11 - Page 197Last Updated: 5/20/2007

Chapter 11AC Group’s 2006 Annual ReportThe Digital Medical Office of the FutureSection D - Nursing QuestionsDemonstrate how a provider can check out a chart into their local machine andgo to a location where they can not access our network and chart on Pts thensync up when back in the build

screen. For example, one EMR vendor only requires 3 screens to record a physician note while another requires 32 screens. Pop-up Screens must be low Think about all of those pop-up that appear when you are on the internet. After awhile, you just wish they would go away. Some vendors incorporate too many pop up screens during data entry.