Transcription
CIGFARO PresentationFinance policies andoperating procedureswww.altimax.co.za
Finance policies and operating procedures Week 1: Update your policies without consultants Week 2: Document a process flow aligned to the policy Week 3: Document the standard operating proceduresaligned to the policy Week 4: Review standard operating procedures foreffectiveness and internal controls Week 5: Building standard operating procedures forperformance targets and reporting Week 6: Monitoring the implementation of standardoperating procedureswww.altimax.co.za
5. Building standard operatingprocedures for performancetargets and reportingwww.altimax.co.za
Week 5: PresenterNoeline Slogrove[B Com, MBA, Post-grad Diploma in Risk,Fellow member of Inst. Directors, Member of IRMSA]www.altimax.co.za
Week 5: Outline A few principles ofperformance targetsand reportingPolicies Standard operatingprocedures forperformance targetsand reporting Discussion of es(the way wedo things)www.altimax.co.za
Principles of performance targets and reportingImpactOutcomesOutputDoes you standardoperatingprocedure capturethese elements?ActivitiesInputswww.altimax.co.za
Principles of performance targets and MBUDGETSDBIPChapter 2: IDP and SDBIPChapter 3: BudgetingChapter 4 Topic 9: In-yearreporting requirements forperformanceChapter6:Annualandperformance reportsChapter 7: Supervision andperformance managementwww.altimax.co.za
Principles of performance targets and reportingIDP econtractsKeyPerformanceAreasIndividual za
Example: Cascading strategic goals into KPIsSTRATEGIC OBJECTIVE: Building a localgovernment that enables opportunity andpromotes responsibility in a safer communitySTRATEGIC GOAL: To provide safe living andworking conditions for our communitySTRATEGIC TARGET: To reduce accidental deathby 10% each year over a 5-year periodKPA 1: Safer communitiesKPA 2: Job creationKPA 3: People empowermentwww.altimax.co.za
Example: Cascading strategic goals into KPIsKEY PERFORMANCE INDICATOR: Number ofaccidental deaths in the municipal areaPERFORMANCE TARGET: Overall reduction inaccidental deaths of 12% over the next financialyearMANAGER’S PERFORMANCE CONTRACT:Overall reduction in deaths caused by trafficaccidents of 12% in the financial yearINDIVIDUAL PERFORMANCE CONTRACT:10 Traffic safety campaigns in the financial yearwww.altimax.co.za
Principles of performance targets and reportingSMART TARGETS S - Specific: The nature and required level of performance is clear M – Measurable: the required performance can be measured A – Achievable: The target is realistic given the existing capacity R – Relevant: the required performance is linked to achieving a goal T – Timebound: The period or deadline is specifiedwww.altimax.co.za
Example: SMART Targets Review bylaws annually and submit review report toCouncil S – Review report on bylaws M – Count the number of reportsIf you are struggling tomeasure performance,the targets areprobably not SMART A – Necessary resources are available R – The target supports the strategic goal T – By the end of June each yearwww.altimax.co.za
Standard operating procedures for performance targets and reporting1. Identify procedure2. Define the scope3. Set process boundaries and measurements4. Determine procedure’s resource requirements and outputs5. Organise the procedure6. Describe the team members involved7. Visualise the procedure8. Consider exceptions to the standard operating procedure9. Review and test the proceduresRefer to the presentationin Week 3 for more detailwww.altimax.co.za
Example: Performance targets and reportingwww.altimax.co.za
Example: Performance targets and reportingRefer to the presentationin Week 3 for more detailwww.altimax.co.za
Example: Performance targets and reportingwww.altimax.co.za
Questions?www.altimax.co.za
Thank You!www.altimax.co.za
Next week’ssession6. Monitoring and implementation ofstandard operating procedureswww.altimax.co.za
www.altimax.co.za Finance policies and operating procedures Week 1: Update your policies without consultants Week 2: Document a process flow aligned to the policy Week 3: Document the standard operating procedures aligned to the policy Week 4: Review standard operating procedures for effectiveness and internal controls Week 5: Building standard operating procedures for
