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PROPERTIES & FACILITIES DEPARTMENTOLD AIRPORT, KALINA, SANTA CRUZ (E), MUMBAI 400 029CABLE : AIRINDIA TEL : 2626 5758 / 5670INTERNET: www.airindia.inTENDER NO: PF / C / 04/ 02DATED:11-04-2019.REPARS TO HANGAR ROOFING IN ENGINEERING PREMISES ATOLD AIRPORT, SANTA CRUZ (EAST), MUMBAI -400029.NAME & ADDRESS OF THE CONTRACTOR:TELEPHONE NOS.OFFICE :RESIDENCE :MOBILE NO:E-MAIL ID :1
TENDER NO: PF / C / 04/ 02DATED: 11-04-2019.PROPERTIES & FACILITIES DEPARTMENTIMPORTANT NOTEPROCEDURE FOR SUBMITTING OF TENDERThe tender for the subject work shall be submitted in two separate sealed covers. Thebidders are required to convey in writing in the “ Acceptance Letter” OR “ Regret Letter” whichshall be issued in duplicate along with the tender, their unconditionally acceptance to Air India’sTender Terms & Conditions in its entirety. The bidders are also required to give an undertakingon “GST”. It shall be the responsibility of the Contractor to collect the “Acceptance letter” induplicate and pro-forma of “Undertaking for GST” from the issuing authority, prior to submissionof the tender OR “Regret Letter”“Cover No. 1” super scribed “Acceptance of Air India’s Tender Conditions regardingTender for .(As per the subject of the tender) and bearing on the bottom left corner thename of bidder will contain the following1. Receipt of Ernest Money Deposit/Demand Draft/ bank Guarantee.2. “Acceptance letter “in duplicate fully completed.3. Appropriate undertaking of GST duly filled in with signature & stamp of the bidder.COVER NO. 1 SHALL NOT CONTAIN ANY OTHER DOCUMENTS“Cover NO. 2” to be submitted under separate sealed cover will contain only the Tenderdocument and super scribed .(As per the subject of the tender) . and bearing on the bottomleft corner the name of the bidder.COVER NO. 2 SHALL NOT CONTAIN ANY OTHER DOCUMENTSBoth the seal Cover No. 1& 2 shall be properly pinned together and submitted. Tenderswill be opened in the presence of any intending bidders who may wish to be present at the timeon the date and at the place indicated. Only the sealed Cover No. 1 shall be opened first.The offer from only those bidders, who have submitted in Cover No. 1 their letter ofAcceptance, conveying their unconditional acceptance of Air India’s standard Conditions ofContract, together with the “Undertaking for GST” and receipt of Ernest Money Deposit shall beconsidered valid and Cover No. 2 containing the tender quotation for the subject work from suchbidders only shall be opened.Those bidders who do not fulfill the above requirements of Cover No. 1 or Cover no. 2shall be rejected. The offers from those bidders, who are unable to unconditionally accept AirIndia Standard Conditions of Contract, will also be rejected.2
REGRET LETTER(To be sent under Contractor’s Letter head)To,The Dy. General Manager,Properties & Facilities Dept.,Air India Ltd.Santa Cruz (E),Mumbai-400 029.Sub:REF: Tender No. PF/dtd.Sir,We regret to inform you that we are unable to quote for the subject tender due to thefollowing reason:1 2. .SIGNATURE OF THE BIDDER WITH RUBBER STAMPDate: .3
PROPERTIES & FACILITIES DEPT.SANTA CRUZACCEPTANCELETTERTo,The Dy.GM - P&F Dept., Air India Ltd.Mumbai - 400 029.Sir,We hereby unconditionally accept the tender terms and conditions in its entirety forTender No. dated .We also confirm that payment of Earnest Money Deposit has been made in the form of DDand receipt of the same is enclosed where applicable.We understand that if RATES against each item of Schedule of Quantities arenot WRITTEN in both FIGURES as well as WORDS, the tender will STANDREJECTED.Date :.SIGNATURE OF THE BIDDER WITH RUBBER STAMPPROPERTIES & FACILITIES DEPT.SANTA CRUZACCEPTANCELETTERTo,The Dy.G.M - P&F Dept., Air India Ltd.Mumbai 400 029.Sir,We hereby unconditionally accept the tender terms and conditions in its entirety forTender No. dated .We also confirm that payment of Earnest Money Deposit has been made in the form ofDD and receipt of the same is enclosed where applicable.We understand that if RATES against each item of Schedule of Quantities arenot WRITTEN in both FIGURES as well as WORDS, the tender will STANDREJECTED.Date :SIGNATURE OF THE BIDDER WITH RUBBER STAMP4
PROPERTIES & FACILITIES DEPARTMENTOLD AIRPORT, KALINA, SANTA CRUZ (E), MUMBAI 400 029.UNDERTAKING FOR GSTName of work:Tender No. & Date :We, M/s , having ourofficial address at , are notcovered under the GST Rules, as our turnover is not likely to exceed Rs.Lakhs.We undertake all the responsibility of GST liability of this contract in case we exceed theturnover or gets covered under GST bracket during the execution and completion of this work orany liability of GST imposed on us for the concerned contract. In the event of any suchoccurrence, Air India Ltd. shall not bear any liability whatsoever, and we agree to keep Air IndiaLtd. indemnified on this ------------------------SIGNATURE & SEAL OF THE BIDDERUNDERTAKING FOR GSTName of work:Tender No. & Date:We, M/s , having our official address at, hereby confirm that our GST RegistrationNumber is . We also confirm that our rates are exclusive of GST and we shallclaim the applicable GST separately in our Running/Final bills. We also undertake the responsibility ofpayment of GST claimed from AIR-INDIA to the appropriate authority of GST and keep AIR-INDIAindemnified on this ----------------------SIGNATURE & SEAL OF THE BIDDER5
PROPERTIES & FACILITIES DEPARTMENTCONTRACT ADMINISTRATION PROFORMAT.NO. PF/C/04/02Dated: 11/04/2019.NAME OF THE WORK: Repairs to Hangar roofing in Engineering premises atOld Airport, Santa Cruz (East), Mumbai – 400 029.1. Estimated Cost of Work2.: Rs. 24.90 lakhsThe Tender documents consist the following:a)b)c)d)e)f)Contract Administration Pro- formaConditions of Contract (to be referred to in our Contract Admin office atOAP).Additional ConditionsWorking at height on fragile roof – Safety instructionsSchedule of QuantitiesDeclaration3.The bidder is required to pay Earnest Money of Rs. 49 800/- (Rupees Forty NineThousand Eight Hundred Only) [NOTE: EMD is to be paid by way of DD / PAYORDER payable to “Air-India” at Mumbai.]4.The completed Tender Documents in Cover no: 2, accompanied by the EarnestMoney Receipt / DD / Pay Order and the Acceptance Letter in Cover no: 1,addressed to the Asst. General Manager – P&F Dept., Air-India, Santa Cruz (E)should be deposited in the Tender Box kept in Admin Office before 3:00 PM on30.04.2019.5.Tenders will be opened on the same day at 3:30 p.m. in the Office of theAsst. General Manager, Properties & Facilities Dept., Air-India, Old Airport, SantaCruz (E), Mumbai - 400 029, in the presence of any intending bidder who maywish to be present.6.In case the bidder does not wish to quote for the work, he may please send aregret letter on the date of opening of the Tender.6
T.NO. PF/C/ 04/027.Dated:11.04.2019.EARNEST MONEY / SECURITY DEPOSIT :a) Earnest Money Deposit:Rs.49, 800/-Additional Security Deposit to be madewithin 15 days of date of issue of WO:Nilc) Retention Percentage from Running /Final Bill:8% (Eight percent)d) Total Security Deposit10% (Ten percent):8.Time allowed for the execution of the work:4 (Four) months9.DEFECTS LIABILITY PERIOD:One year10.Percentage permitted in Rate AnalysisFor Extra / Deviated items to coverOverheads and Profits.:20 %( TWENTY PERCENT)SIGNATURE OF ENGINEER-IN-CHARGE7
AIR INDIA LIMITEDPROPERTIES & FACILITIES DEPARTMENTSANTACRUZT.NO. PF/C/ 04/02Dated: 11.04.2019.Sub: REPAIRS TO HANGAR ROOFING IN ENGINEERING PREMISES ATOLD AIRPORT, SANTA CRUZ (EAST), MUMBAI-400 029.ADDITIONAL CONDITIONS1. Intending contractors are advised in their own interest to visit the site of workand familiarise themselves with the site conditions before submitting theirtenders.2. The work being repair in nature, the contractor has to execute the items in partsor patches as shown by the EIC. No claim for extra payment for executing theitems of works in parts or patches at different locations shall be entertained. Thecontractor’s quoted rates should cater for the same.3. The quoted rates for items should cover the costs of all appropriate materials,labour, machinery, tools, plants and all appliances what so ever necessary forthe complete execution of the work.4. The contractor will not be entitled for any compensation due to enactment of anylaw, regulation etc. on account whether the same is / are enforced by State /Central Govt. during the tenure of the contract, other than the GST, as per therelevant Acts & Rules . Any other tax or levy on materials or any elements inrespect of this contract, shall be payable by the contractor and Air India will notentertain any claims whatsoever in this respect. The contractor’s rates shouldcater for the same.5. The quoted rates shall be exclusive of the GST, as per the relevant Acts &Rules.6. The bills for the work should have GST registration number printed or stampedon it and should show the amount of GST separately (at the prevailingapplicable rate). Bills shall not be processed without fulfilling the aboverequirement.8
7. The contractor shall produce documentary proof of GST paid to Govt. authoritieson completion of the subject tender, before the release of security deposit.8. The premises shall always be kept clean and Air India staff working near the siteshall not be disturbed by the contractor’s labourers while working at site. Thework shall be planned and executed in consultation with users of Air India facilityas well as EIC.9. Debris should be removed immediately and stacked at specified locations failingwhich the same shall be carried out at contractor’s risk and cost. Thecontractor’s supervisor should meet the EIC every day and inform aboutcommencement and progress of work.10. All the safety precautions, rules and regulations are required to be observedstrictly during progress of the work. Work permits as applicable for the work shallbe obtained from regulatory authorities of Air India before starting any work.11. Proper care shall be taken by the contractor to avoid any damage to Air Indiaproperty and injuries to people while executing the work.12. The contractor shall submit “Workmen Compensation Policy” as per theWorkmen Compensation Act 1923 & its Amendments, for all workers under thiscontract, with appropriate wages of workers. The validity of the policy shall bethe contract period plus period of extension, if delayed due to any reason andDefect Liability Period. The Policy Proposal Document is to be submitted to theEIC and contractor has to amend the policy proposal as per the instructions ofthe EIC.13. The contractor shall submit “Contractor’s All Risk Policy” with a policy valueequivalent to the amount of work order of this work, with Air India Ltd. as the 1stPolicy Holder name and contractor’s name as the 2nd Policy Holder. The validityof the policy shall be the contract period plus period of extension, if delayed dueto any reason and Defect Liability Period. Work shall be started only aftersubmission of Workmen Compensation Policy & Contractor’s All Risk Policy.14. Restrictions for working in Engineering area: Contractors should get familiarisedwith the working conditions in Engineering area such as meeting variousregulatory requirements for entry permit for workers, Hot job, electricalconnections, entry and exit timings, entry restrictions during VIP aircraftmaintenance works etc. The contractor’s quoted rate should cater for the same.15. The site of work is security sensitive zone of Old Airport. The contractor andworkmen shall have to strictly observe the security rules and regulations of AirIndia. The contractor shall arrange the Police NOC and other securityrequirements for getting entry permits. Air India will only recommend therequired procedures and the contractor shall be responsible in getting the entrypermits in time. Any expenditure towards security passes, NOCs etc. shall be9
borne by the contractor. The contractor shall be responsible for the conduct ofhis workmen. The contractor shall arrange for safe storage of the materialsbeing used for the works.16. Mobilisation advance shall not be paid by Air India on any account.17. Air India reserves itself the right to accept or reject any tender either in part orwhole without assigning any reason for doing so and does not bind itself toaccept the lowest or any tender.18. The security deposit @ 10% shall be retained for the defects liability period ofone year from date of completion of the work.19. The quantities stated in the bill of Quantities are tentative. The contractor shallbe paid at the quoted rates and on the basis of actual measured dimensions offinished work. The mode of measurement shall be as given in the itemdescription or Air India standard specifications .In case not specified, themeasurements shall be generally in accordance with IS : 1200, Methods ofmeasurements of building works. The decisions of EIC regarding mode ofmeasurements shall be final and binding.20. The contractor shall produce the authentic receipts of materials purchasedwhich are required for this particular work, as and when demanded by Air India,in order to settle any dispute arising during contract period.21. The contractor is advised to understand the tender conditions and the personauthorised to sign the tender should sign on all important pages including (i)Additional Conditions (ii) Last page of Schedule of Quantities and (iii)Declaration formPlace:Date:SIGNATURE OF BIDDER WITH RUBBER STAMP10
WORKING AT HEIGHT ON FRAGILE ROOF – SAFETY INSTRUCTIONS1. Use ladders / access stands / scaffolds etc. made of sound material with goodmechanical construction and adequate strength.2. Make sure that scaffolds have adequate horizontal supports and should not wobble.3. Use nylon safety harnesses of approved quality. Make sure that it is worn correctly andbuckled up firmly.4. Make sure that safety harnesses worn by the employees are firmly anchored to a strongand rigid structural member available in the vicinity of the work spot.5. Make sure that the length of the lifeline / lead of the safety harness is just sufficient toallow a person to fall by not more than 2 (two) feet.6. Use approved safety helmets which must also be secured correctly and firmly under thechin.7. Cordon off the area below the work spot and appropriate placards shall be displayednear the site of work.8. Do not step or attempt to cross over and asbestos cement sheet roof for any reasonwhatsoever, if one exists nearby.9. Do not get distracted from the job while on scaffolds.10. Provide safety nylon net below the working place.SIGNATURE OF BIDDER WITH RUBBER STAMP11
T.NO. PF/C/ 04/02Dated: 11.04.2019.Sub: REPARS TO HANGAR ROOFING IN ENGINEERING PREMISES ATOLD AIRPORT, SANTA CRUZ (EAST), MUMBAI-400 029.SCHEDULE OF QUANTITIESItemno1Description of itemProviding & fixing metallic sheet roofingand cladding of approved make, upto amaximum of 7.50 m in single length at anylocation and at all levels for any slope/shape etc. With 0.5mm thick, 550Mpa.Yield strength, zinczlume steel sheets withminimum 150 gms/ Sqm zincalume coatingmass,total on both sides, with polyster topcoat 20 micron of approved colourover 5micron primer on finished side and alkydback coat over primer on back side, ofapproved profile along with appropriateridge sheets of same quality fixed to theexisting purlins with approved quality hotdip zinc coated self drilling hexagonalwasher head fasteners of No. 12-14 X55mm long at every crest at each purlinand No. 10-12 X 20mm self drilling stitchscrews of approx. Spacing 500 mm on sidelaps with approved metal washers includingdismantling the existing A.C/ metalliccorrugated sheets, all as per instructions ofsheet manufacturer and EIC.Note : The width of the roof along the ridgeshall be measured and nothing extra shallbe paid for laps with ridge sheets, sidelaps, end laps etc.QuantityUnit1950Sq.M.RateAmountSq.M.Rate in words:12
2Fixing available AC Trafford sheets onhangar roof and cladding upto a maximumheight of 35 meters from finished floor levelincluding dismantlind the damaged sheets,lowering and stacking at locations asdirected, providing ‘J” or ‘L’ hooks andwashers for fixing the sheets etc.Complete, all as directed.150Sq. M.Sq. M.Note: The plan length and width (withoutmeasurement of corugation or profile) ofthe sheet provided shall be measured forpayment.Rate in words:3Fixing available M.S. pre-coated sheets aton hangar roofing and cladding up to amaximum height of 35 meters from finishedfloor level including dismantling thedamagedsheetsandwaterproofingmembrane if any, cutting and removing thedamaged portions of the sheets withelectrically operated hand held cutters,fixing in position with self-drilling hexagonalwasher head fasteners on every crest ateach purlins and on side laps etc.complete, all as directed.500Sq. M.Sq. m.Note: The plan length and width (withoutmeasurement of corugation or profile) ofthe sheet provided shall be measured forpayment.Rate in words:4Providing and fixing wind driven Turboventilator fan of throat diameter 610 mm,with stainless steel top plate, aluminiumvanes, roof profiled fibre base plate andother accessories etc. complete all asdirected.20Nos.No.Rate in words:13
5Providingandfixing2mmthickpolycarbonate sheets of Makrolon orequivalent approved make and requiredprofile to match with the existing hangarroofing, fixed with approved self-drillingfasteners etc. complete all as directed.60Sq. M.Sq. M.Note: The plan length and width (withoutmeasurement of corugation or profile) ofthe sheet provided shall be measured forpayment.Rate in words:6Providing and applying two coats ofSynthetic enamel paint of approved makeand quality, colour and shade at anylocation and at all levels over a coat of zincchromateyellowprimerincludingpreparation of surface, scaffolding etc.complete all as directed.120Sq. M.Sq. M.Rate in words:7Applying mastic over J or L bolts of roofingsheets including removing the old brittlemastic wherever required, cleaning,removal of debris etc. complete all asdirected.1800No.Nos.Rate in Words:14
8Removing debris and unwanted materialsincluding loading and unloading in truck ofcapacity 7.5 cubic metres, carting outsideAir India premises, dumping at designatedlocations and clearing the site etc.complete all as directed.8 TripsTrip.Rate in Words:Total in Rs.Rebate % ( Percentage)Grand total in Rs.Grand total in words : RupeesNote: The rates shall not include GST. The GST shall be paid separately in the bills as per theapplicable rates.DATE :PLACE :SIGNATURE OF THE BIDDER WITH RUBBER STAMP15
PROPERTIES & FACILITIES DEPT.SANTA CRUZDECLARATION1.I/We hereby declare that I/We have read and understood the Conditions of Contract,Specifications, drawings, Schedule of Quantities etc. and hereby agree to abide bythem. In token thereof I/We have signed below and at the end of Schedule ofQuantities. I/We also understand that otherwise this tender is liable to be rejected.2.I/We understand that our Tender will not be considered, if the rates for items are notwritten both in FIGURES AND WORDS.3.I/We hereby confirm that only the relevant entries asked for have been made within theTender documents issued to us. I/We also confirm that in the event of any entry in thisTender document, other than the relevant entry, shall make this Tender invalid.4.I/We hereby agree to obtain the Registration Number under the Contract Labour Act byRegistering with the Labour Commissioner and furnish the Registration details toAir India Ltd.5.I/We hereby agree to obtain Employer’s Number under the Employees State InsuranceCorporation and the Provident Fund Commissioner. In the event of our not being able toprovide the above said numbers, we agree to Air India Ltd. retaining appropriateamounts at the stipulated percentage rates towards ESIS and PF. Air India Ltd. mayremit such amounts to the appropriate authorities.6.I/We agree to submit to Air India Ltd. necessary reports and returns as required forcompliance of ESIS & PF regulations.Place:Date:SIGNATURE OF BIDDER WITH RUBBER STAMP16
old airport, kalina, santa cruz (e), mumbai 400 029 cable : airindia tel : 2626 5758 / 5670 internet: www.airindia.in tender no: pf / c / 04/ 02 dated: 11-04-2019. repars to hangar roofing in engineering premises at old airport, santa cruz (east), mumbai -400029. name & address of the contractor: telephone nos . office : residence : .
