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EMPLOYEERULES & REGULATIONSHANDBOOKUtility Board - City of Key West, Florida‘Keys Energy Services’Effective Date: November 16, 2016
TABLE OF CONTENTSNAMEPAGE(S)Welcome and Introduction . 1Mission Statement . 1Vision Statement . 1History of Keys Energy Services . 2Anti- Harassment Policy . 2 - 3Attending Internal and External Seminars, Workshops, and TrainingCourses . 3 - 4Bulletin Boards . 4Break Room . 4Call Recording .4Changes in Rules . 4Code of Ethics . 4 - 7Computer Acceptable Use Policy . 7 - 10Computer Password Policy . 10 - 12Conflicts of Interest . 12 - 13Customer Relations . 13Domestic Partner Policy . 13Dress Code and Uniforms . 13 - 15Driver License . 15Drug-Free Workplace Policy . 15 - 22Drug & Alcohol Testing for Commercial Drivers . 22 - 28Electronic Communication Systems . 28 - 29Electronic Wireless Communication Devices/Cell Phones . 29 - 31Electronic Mail . 31Employee Classifications . 32Employee Parking . 32Employment Discrimination Policy . 33Equal Employment Opportunity . 33 - 34Expense Reimbursement . 34Family and Medical Leave Act Policy . 34 - 39Fighting . 39Garnishments & Tax Levies . 40Holidays. 40Hours of Operation & Alternative Work (FLEX) Schedules . 40 - 41Identification/ID Cards . 41 - 42KEYS Property . 42Lost and Found . 42Approved by the Utility Board – 11/16/2016
Leave Without Pay (LWOP) .42 - 43Mailing Personal Packages . 43Media Inquiries . 43 - 44Medical Examinations . 44 - 45Nepotism Policy . 45Newly Hired Employees – Transfer Policy . 46Non-Fraternization . 46Open-Door Environment . 46Outside Employment & Business Interests . 46 - 47Pay Procedures. 47 - 48Personal Use of KEYS Resources . 48 - 50Personnel Records & Privacy . 50Political Activity . 50 - 52Probationary Period . 52 - 53Public Relations . 53Publications – Internal . 53Publications – External . 53Public Records Requests. 53 - 54Purchasing Cards . 54References & Employment Verification. 55Resignation Policy . 55Responsibility & Conduct . 55 - 56Safety . 56 - 57Security . 57 - 58Severe Weather, Highway and/or System Emergency Closing . 58 - 59Smoking . 59Solicitation/Distribution . 59Standards of Employment & Rules of Conduct . 59 - 65Storm/Hurricane Procedures . 65 - 76Surplus Policy . 67Telephone Policy . 67Threats . 67Time & Attendance Policy . 67 - 69Training on the Job . 69Travel Policy. 69Tuition/Voluntary Training Assistance . 69 - 72Vehicle Accident Policy . 72 - 75Vehicle Backing Policy . 75Approved by the Utility Board – 11/16/2016
Vehicle Idling Reduction Policy . 75 - 77Vehicle Use Policy . 77 - 78Visitors . 78Workers’ Compensation. 78 - 79Workplace Violence . 79 - 82Acknowledgement Form . 83Approved by the Utility Board – 11/16/2016
WELCOME & INTRODUCTION TO KEYS EMPLOYEE HANDBOOKThis handbook is intended to help you get acquainted with Keys Energy Services (KEYS).It explains KEYS’ philosophies, beliefs, and, in general terms, our employmentguidelines. We hope that it will serve as a useful reference document throughout youremployment with KEYS. Also, please understand that the handbook is not intended to bea contract (express or implied), nor is it intended to otherwise create any legallyenforceable employment contracts or other obligations on the part of KEYS or to changethe nature of any employment relationship. This handbook supersedes and controls overall previous policies adopted by the Utility Board and/or General Manager & CEOregarding the same subject matter to the extent those previous policies conflict with theprovisions of this handbook.KEYS’ General Manager & CEO is responsible for establishing procedures to administerthese policies and for recommending to the Utility Board or its committees, any changesdeemed desirable. KEYS reserves the right to make changes to the policies, procedures,and other statements made in this Employee Handbook consistent with Federal, State,and local laws. Business conditions, Federal and State Law, and organizational needsare constantly in flux and may require that portions of the handbook be re-written. Thisis necessary to successfully provide the appropriate employment relationship and toattain the goals of KEYS. When any part of this handbook is amended, KEYS willendeavor to communicate the change to all employees in a timely manner. Each KEYSemployee is responsible for knowing and complying with all provisions contained herein.The General Manager & CEO has the authority to make changes to this EmployeeHandbook, to the extent necessary to conform the provisions hereof with changes inKEYS’ organizational structure, within his or her authority, including, but not limited to,changes in job titles, levels of management, staff reorganization, and the like.Please sign the acknowledgement form at the back of this handbook and return it to theHuman Resources (HR) & Communications Office. This will provide KEYS with a recordthat you have received the handbook.MISSION STATEMENTProvide safe, reliable energy with excellent customer service at the lowest reasonablecost.VISION STATEMENTEnrich our customers’ lives by providing energy services in a safe, reliable,affordable, sustainable manner while exploring new avenues to benefit ourcommunity.Approved by the Utility Board – 11/16/20161
HISTORY OF KEYS ENERGY SERVICESKEYS is the public power utility for the Lower Florida Keys. Headquartered in Key West,Florida, KEYS provides electricity from Key West to the Seven-Mile Bridge and servesmore than 29,000 customers.The City of Key West purchased the electric utility in 1943 and the City Council createdthe Utility Board to oversee KEYS (then known as City Electric System before the utility’sname was changed in 2002). In 1969, the Florida State Legislature passed a newenabling act for the governing of KEYS, which is still in effect today, and calls for thepopular election of five Utility Board members serving four-year terms. Through thisUtility Board, KEYS’ customers have a say in their municipal electric utility.Initially, KEYS only provided electric service to the City of Key West. In 1953, the utilityexpanded its service area up the Keys to the Seven-Mile Bridge. In those early years,electricity was produced via local generation.In the late 1970s, the Utility Board studied alternative power supplies and eventuallydecided to construct a transmission line (or TIELINE) to interconnect to the mainlandpower grid. On May 8, 1987, KEYS interconnected with the mainland power grid andKEYS’ operations changed dramatically.KEYS currently imports nearly all of its power supply and uses local generation foremergency back up only. The utility relies on power from the mainland because it is farless expensive than generating electricity locally. As a member of the Florida MunicipalPower Agency’s All Requirements Project, KEYS pools its power resources with otherpublic power utilities in the State. Together, the public power utilities in the state ofFlorida enjoy greater efficiency and economies of scale.Today, KEYS is a nationally recognized Reliable Public Power Provider (RP3) by theAmerican Public Power Association and a local leader with green initiatives that helpconserve energy and improve the environment. KEYS maintains a highly respectedposition within the local community, and in the public power industry, for its dedicationto reliable electric service and forward-thinking initiatives – KEYS customers have cometo expect nothing less than the best from the utility that has been powering paradisesince 1943.ANTI - HARASSMENT POLICYKEYS will not tolerate any form of harassment of employees by anyone includingSupervisors, Department Directors, Managers, other employees, or customers.KEYS is committed to providing a workplace free of sexual harassment as well asharassment based upon such factors as race, color, religion, sex, national origin,ancestry, age, medical condition, sexual orientation, gender identity or expression,marital status, disability, or veteran status. KEYS strongly disapproves of, and will nottolerate, harassment of employees by Supervisors, Department Directors, Managers, orco-workers. KEYS will also attempt to protect employees from harassment by nonemployees in the workplace.Approved by the Utility Board – 11/16/20162
Harassment is objectionable and unwelcome conduct, comment, or display thatdemeans, humiliates, causes offense, or constitutes a threat to a person’s health ors
16.11.2016 · material, including statutory and legal notices, job postings, safety and disciplinary rules, KEYS policies, memos of general interest relating to KEYS, local operating rules, union matters, and other items. Any postings by employees must have prior File Size: 721KBPage Count: 87
